HomeMy WebLinkAboutPR 20574: BLUEBONNET AVENUE STREET IMPROVEMENTS FROM GULFWAY DRIVE TO 19TH STREET, CHANGE ORDER NO. 2 ort rthu —
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INTEROFFICE MEMORANDUM
Date: November 5, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Alberto Elefano, P.E., City Engineer
RE: P.R. 20574—Bluebonnet Avenue Street Improvements from Gulfway Drive to
19th Street, Change Order No. 2
INTRODUCTION:
Acceptance of Change Order No. 2 for the Bluebonnet Ave. Street Improvements from
Gulfway Drive to 19th Street. This change order includes the addition of two bid items for the
inlet box modification and asphalt/base tie-in transition at the end of the project near 19th
Street. In addition, Change Order No. 2 will be adjusting the quantity of removal and
installation of concrete pipe for the storm sewer upgrades and will include the change to
seeding between the back of curb to the edge of right-of-way. This request will decrease the
total contract amount by $5,398.03
BACKGROUND:
This project is for the rehabilitation of Bluebonnet Ave. from Gulfway Drive to 19th Street.
Change Order No. 2 is necessary for the new road to tie-in to the existing road with a smooth
transition. The change order also addressed an upgrade to the storm sewer system and it was
found that seeding was not necessary at all the identified locations. This request decreased the
contract amount by $5,398.03
FUNDING SOURCE:
Funds are available in the Capital Improvements Account No. 307-1601-591.86.00 for the
original amount of$1,314,627.91. The total cost of Change Order No. 2 will decrease the
contract amount by$5,398.03 to the new total contract amount of$1,309,229.88.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 * Port Arthur,Texas 77641-1089 * 409.983.8182 * FAX 409.983.8294
RECOMMENDATION:
Approval of P.R. 20574 authorizing the City Manager to execute Change Order No. 2 to the
contract with Excavation and Construction, LLC for Bluebonnet Ave. from Gulfway Drive to
19th Street.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 * Port Arthur,Texas 77641-1089 * 409.983.8182 * FAX 409.983.8294
P.R. 20574
11/7/18 ACE
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND EXCAVATION AND CONSTRUCTION, LLC OF
PORT ARTHUR, TX FOR THE BLUEBONNET AVENUE STREET
IMPROVEMENTS FROM GULFWAY DRIVE TO 19TH STREET,
DECREASING THE CONTRACT AMOUNT BY $5,398.03 TO A NEW
CONTRACT AMOUNT OF $1,309,229.88. FUNDING IS AVAILABLE
IN THE CAPITAL IMPROVEMENTS ACCOUNT NO. 307-1601-
591.86.00
WHEREAS, per Resolution No. 17-154, the City Council awarded a contract for
city street improvements along Bluebonnet Avenue from Gulfway Drive to 19th Street
to Excavation & Construction, LLC of Port Arthur, Texas with the projected budgetary
impact amount of $1,314,627.91 and a term of 270 calendar days; and,
WHEREAS, per Resolution No. 18-102, the City Council authorized Change
Order No. 1, increasing the initial term of the contract from 270 to 328 calendar days;
and,
WHEREAS, proposed Change Order No. 2 is a change order that will decrease
the contract amount by $5,398.03 from the original contract amount of $1,314,627.91
to a new contract amount of $1,309,229.88; and,
WHEREAS, the proposed change order includes the addition of two bid items
for the inlet box modification and asphalt/base tie-in transition at the end of the project
near 19th Street; and,
WHEREAS, this change order also includes adjusting the quantity of removed
and installed concrete pipe for the storm sewer upgrades and will include the change to
P.R. 20574
11/7/18 ACE
seeding between the back of curb to the edge of the right-of-way, attached hereto as
Exhibit "A"; and,
WHEREAS, Change Order No. 2 was necessary for the new road to tie-in to the
existing road with smooth transition; and,
WHEREAS, it also addressed an upgrade to the storm sewer system and it was
found that seeding was not necessary at all the identified locations; and,
WHEREAS, approval of Change Order No. 2 will decrease the contract price by
$5,398.03 to a new contract price of $1,309,229.88 herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute said Change Order No. 2 (attached as Exhibit "A") to the contract
between the City of Port Arthur and Excavation and Construction, LLC of Port Arthur,
Texas for Bluebonnet Avenue Street Improvements from Gulfway Drive to 19th Street;
and,
THAT, Change Order No. 2 decreases the contract amount by $5,398.03 to a
new contract amount of $1,309,229.88; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 20574
11/7/18 ACE
READ, ADOPTED AND APPROVED this the day of , A.D. 2018
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Freeman
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
�Gt/"
Valecia Tizen 41# Harvey Robinson
City Attorney Interim City Manager
P.R. 20574
11/7/18 ACE
APPROVED AS FOR AVAILABILITY OF
FUNDS: ^ /
Andrew Vas uez, CP
Director of Finance
Armando Gutierrez, Jr., P.E.
Dir ctor of Public Works
(A/
Clifton Williams, CPPB
Purchasing Manager
P.R. 20574
11/7/18 ACE
EXHIBIT 'A'
+AS CIRAIC RECEIVED
NOV 012088
.. ARCENEAUX WILSON&COLE
engineering surveying I plannuiy Public Works
Engineering-City Hall
CHANGE ORDER No. 2
DATE: October 31, 2018 JOB NO. CPA-826
AGREEMENT DATE: June 27, 2017
NAME OF PROJECT: PROPOSED CITY STREET IMPROVEMENTS ALONG
BLUEBONNET AVENUE
OWNER: CITY of PORT ARTHUR
CONTRACTOR: EXCAVATION &CONSTRUCTION, LLC.
The following changes are hereby made to the CONTRACT DOCUMENTS:
I. Edit the following Items to the Contract and Scope of Work:
a. Add the following Bid Items:
i. Bid Item No. 0105-0001 $ 34,000.00
Remove and Replace Asphalt Transition–1 LS
($34,000.00/LS)
ii. Bid Item No. 0465-0002 $ 5,950.00
Inlet(Extension Box)-1 EA
($5, 950.00/EA)
b. Delete the following Bid Items:
i.Alternate Bid Item No. 0164-6008 $ 907.50
Deduct for Seeding (Perm)(Urban)(Clay)-1.5 AC
(-$605.00/AC)
ii. Alternate Bid Item No. 0162-0001 $ (27,951.00)
Add for Block Sodding-1.5 AC
($18,634.00/AC)
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
• awn
RECEIVED
c. Adjust Quantity in the following Bid Items:
i. Bid Item No. 0464-6003 $ 4,500.72
RC Pipe (CL III) (18")—Add 114 LF
($39.48/LF)
ii. Bid Item No. 0496-6007 $ 345.42
Remove STR (Pipe)—Add 114 LF
($3.03/LF)
iii. Alternate Bid Item No. 0531-6001 $ (23,150.67)
Add for Concrete Sidewalks (4")—Subtract 687.78 SY
($33.66/SY)
SUBTOTAL $ (5,398.03)
*Pp C NC RECEIVED
VMM NOV d 1 2019
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $ 1,314,627.91
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S):
$ 1314,627.91
The CONTRACT PRICE due to this CHANGE ORDER will be [decreased]
by: $5,398.03 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1,309,229.88
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDERS: 328 Calendar nays
CURRENT DATE OF COMPLETION: June 20,2018
CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days
The New DATE OF COMPLETION: June 20,2018
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
t
PACAJ2-
ARCENEAUX ON&COLE LLC EXCAVATION AND CONSTRUCTION,LLC.
ACCEPTED BE
CITY of PORT ARTHUR