HomeMy WebLinkAboutPR 20577: EDC, S&S INVESTIGATIONS & SECURITY, INC., SPUR 93 BUSINESS PARK i
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MEMORANDUM
To: Mayor, City Council, 9v ,siT .er
From: Floyd Batiste, CEO - �v
Date: November 13, 2018
Subject: P.R. No. 20577; Council Meeting of November 20, 2018
ATTACHED IS PROPOSED RESOLUTION NO. 20577
APPROVING THE AWARD OF BID BY THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION TO S&S INVESTIGATIONS AND
SECURITY, INC. OF GROVES, TEXAS FOR SECURITY
GUARD SERVICES TO SERVE THE SPUR 93 BUSINESS
PARK IN THE ANNUAL NOT TO EXCEED AMOUNT OF
$96,624.00. FUNDING AVAILABLE IN EDC ACCOUNT NO.
120-1429-582.59-02
P.R. No. 20577
11/6/2018 KVM
RESOLUTION NO.
A RESOLUTION APPROVING THE AWARD OF A BID BY
THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION TO S&S
INVESTIGATIONS & SECURITY, INC. OF GROVES,
TEXAS FOR SECURITY GUARD SERVICES TO SERVE
THE SPUR 93 BUSINESS PARK IN THE ANNUAL NOT TO
EXCEED AMOUNT OF $96,624.00. FUNDING AVAILABLE
IN EDC ACCOUNT NO. 120-1429-582.59-02
WHEREAS,the City of Port Arthur's Purchasing Department received six(6) sealed bids
for security guard services to serve the Spur 93 Business Park ("Business Park"); and
WHEREAS, a review committee performed an evaluation on the proposals and
determined that the most qualified bid was presented by S&S Investigations & Security, Inc. of
Groves, Texas ("S&S") in the amount of$16.50 per hour ($90,684.00 annually) and $24.75 per
hour($5,940.00 annually)holiday pay for security guard services; and
WHEREAS,at their regular Board meeting of November 5, 2018, the City of Port Arthur
Section 4A Economic Development Corporation ("PAEDC") Board of Directors approved award
of a bid for security guard services patrolling with a vehicle to serve the Business Park to S&S in
an amount not to exceed $96,624.00 annually as denoted in the Bid Sheet attached hereto as
Exhibit "A"; and
WHEREAS, S&S will adhere to the specifications contained in the Security Guard
Services Agreement(the "Agreement") attached hereto as Exhibit "B"; and
WHEREAS,the Agreement is for one (1) year from the date of execution with the option
to renew for two (2) additional 1-year periods as stated in the terms of the Agreement; and
WHEREAS, the City Council of the City of Port Arthur hereby recommends that the
PAEDC award the bid for security guard services to S&S on the basis of their bid amount.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorizes PAEDC to award a bid to S&S Investigations
& Security, Inc. of Groves,Texas, for security guard services patrolling with a vehicle to serve the
PAEDC Spur 93 Business Park in an amount not to exceed $96,624.00 annually as denoted in
Exhibit"A".
Section 3. That PAEDC is authorized to enter into an Agreement with S&S Investigations
& Security, Inc. of Groves, Texas for security guard services patrolling with a vehicle to serve the
PAEDC Spur 93 Business Park in the annual not to exceed amount of$96,624.00, in substantially
the same form attached hereto as Exhibit "B".
Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ,ADOPTED AND APPROVED on this day of _ A.D., 2018,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
NOES:
#1601449 Page 2
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVE II•
+ 0. -.r
Floyd Batiste, 'AEDC CEO
illAPPROVf AS i 0 RM:
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
ii ,e I'
Valecia R. Tiz o, City Attorney
01601449
Page 3
EXHIBIT " A"
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EXHIBIT " B "
SECURITY GUARD SERVICES AGREEMENT
This Security Guard Services Agreement (the "Agreement") is made this day of
, 2018, by and between the City of Port Arthur Section 4A Economic
Development Corporation (the "PAEDC"), a development corporation organized and existing
under Chapters 501 and 504 Local Government Code (the "Development Act") and S & S
Investigations and Security (the "Contractor").
For and in consideration of the payment terms, conditions and agreements set forth herein,
PAEDC and Contractor agree as follows:
1. The term of this Agreement shall be for one (1) year from the date stated on the Notice
to Proceed, with the option to renew for two(2) additional, one(1) year periods, unless
sooner terminated under the provision hereof. The PAEDC can terminate this contract
at its convenience, which includes, but is not limited to, funding not being available in any
budget cycle within fifteen (15) days written notice.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of
the materials, supplies, tools and equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of CONTRACTOR
in the Specifications set forth in the Contract Documents.
3. The CONTRACTOR agrees to perform all the work described in the Specifications of the
Contract Documents and to comply with the terms therein on an hourly basis patrolling
in either a vehicle or street legal golf cart as directed by PAEDC, for the annual cost not to
exceed $96,624.00.
4. The term "Contract Documents" means and includes the following:
a. Agreement
b. Invitation to Bid
c. General Information
d. Specification for Security Guard Services
e. Bid Sheet
f. Notice to Proceed
5. This Contract shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, duplicate copies of the Contract each of which shall be deemed
an original on the first above written.
Signed on the day of , 2018.
City of Port Arthur Section 4A
Economic Development Corporation
Ingrid Holmes, President
ATTEST:
Secretary
Signed on the day of , 2018.
S&S INVESTIGATIONS AND SECURITY
By:
Print Name:
Title: