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HomeMy WebLinkAboutPR 20573: STORM SEWER IMPROVEMENTS ALONG WOODWORTH BLVD., CHANGE ORDER NO. 3 I ...„10. Cate of `\ ort rthu _ Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 5, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Alberto Elefano, P.E.,City Engineer RE: P.R. 20573 —Storm Sewer Improvements along Woodworth Blvd., Change Order No. 3 INTRODUCTION: Acceptance of Change Order No. 3 for the Storm Sewer Improvements along Woodworth Blvd. This change order will add additional quantities for the following bid items: removal of concrete paving,cement treatment mix, D-GR HMA Ty-F, concrete pavement, concrete curb and gutter, concrete sidewalk and reflector pavement markings. In addition,this change order will be deducting the following bid items because they were not used: seeding, prime coat& blotter, 18-inch RCP,removal of storm pipe, remove and reset rod iron fence,remove and replace chain link fence and the contingency allowance. This will increase the total contract amount by$270.83 BACKGROUND: This project is for storm sewer improvements along Woodworth Blvd at the intersections from Thomas Blvd. to 7th Street. Before construction, we estimate to the best of our ability the quantities for each bid items. During construction, the quantities fluctuate and this change order is reflective of that fluctuation. This change order also addressed bid items that was identified as not necessary to complete the project. This request increased the contract amount by$270.83 FUNDING SOURCE: Funds are available in the following account: 145-1201-532.59-00, GLO Round 2.2 Program - $799,500.00 and 307-1601-591.86.00, Capital Improvements Account— $387,228.00. The total cost of Change Order No. 3 will increase the contract amount by $270.83 to a new total contract amount of$1,186,998.83. The increase of$270.83 will be taken from the Capital "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8182 X FAX 409.983.8294 Improvement Account which will increase the Capital Improvement Account total to $387,498.83. RECOMMENDATION: Approval of P.R. 20573 authorizing the City Manager to execute Change Order No. 3 to the contract with Norman Highway Constructors for the Storm Sewer Improvements along Woodworth Blvd. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 3* Port Arthur,Texas 77641-1089 s 409.983.8182 x FAX 409.983.8294 P.R. 20573 ACE RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND NORMAN HIGHWAY CONSTRUCTORS OF ORANGE, TEXAS FOR THE STORM SEWER IMPROVEMENTS ALONG WOODWORTH BLVD. FROM 7TH STREET TO THOMAS BLVD., INCREASING THE CONTRACT AMOUNT BY $270.83 TO A NEW TOTAL OF $1,186,998.83. FUNDING IS AVAILABLE IN ACCOUNT NO. 145-1201-532.59-00, GLO ROUND 2.2 PROGRAM AND ACCOUNT NO. 307-1601-591.86.00, CAPITAL IMPROVEMENT ACCOUNT WHEREAS, per Resolution No. 17-188, the City Council awarded a contract for the Storm Sewer Improvements along Woodworth Blvd. from Thomas Blvd. to 7th Street to Norman Highway Constructors of Orange, Texas in the projected budgetary impact amount of $1,186,728.00 and a term of 270 calendar days; and, WHEREAS, per Resolution No. 18-147, City Council authorized Change Order No. 1, increasing the initial term of the contract from 270 to 294 calendar days; and, WHEREAS, per Resolution No. 18-276, the City Council authorized Change Order No. 2, increasing the contract term from 294 to 304 calendar days; and, WHEREAS, proposed Change Order No. 3 is a final change order for the Storm Sewer Relocation Project that will add additional quantities for bid items including removal of concrete paving, cement treatment mix, D-GRHMA Ty-F, concrete pavement, concrete curb and gutter, concrete sidewalk and reflector pavement markings; and, WHEREAS, this change order will also deduct bid items that were not used in this project including seeding, prime coat & blotter, 18-inch RCP, removal of storm pipe, P.R. 20573 ACE remove and replace chain link fence and the contingency allowance, attached hereto as Exhibit "A"; and, WHEREAS, Change Order No. 3 was the result of estimate errors from plan drawings to construction and identified bid items that was not necessary; and, WHEREAS, approval of Change Order No. 3 will increase the contract price by $270.83 to the new total contract price of $1,186,998.83 herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute said Change Order No. 3 (attached as Exhibit "A") to the contract between the City of Port Arthur and Norman Highway Constructors of Orange, Texas for Storm Sewer Improvement along Woodworth Blvd. from 7th Street to Thomas Blvd; and, THAT, Change Order No. 3 increases the contract amount by $270.83 to a new contract amount of $1,186,998.83; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: P.R. 20573 ACE Councilmembers: Noes: Derrick Freeman Mayor Attest: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 04 tie4fif Valc Aja T eno Harvey Robinson City Atto ney Interim City Manager P.R. 20573 ACE APPROVED AS FOR AVAILABILITY OF FUNDS: L Andrew Va quez, CPA Director of Finance Armando Gutierrez, Jr., P.E. Director of Public Works Clifton illiams, CPPB Purchasing Manager P.R. 20573 ACE EXHIBIT 'A' /\ cmc .. ARCENEAUX WILSON&COLE RECEIVED engineering I surveying I planning Nov 012018 CHANGE ORDER No. 3 Public Works DATE: October 25, 2018 JOB NO. CPA-855 Tn:a>< AGREEMENT DATE: July 25, 2017 NAME OF PROJECT: Storm Sewer Improvements along Woodworth Blvd. OWNER: City of Port Arthur CONTRACTOR: Norman Highway Construction Inc. The following changes are hereby made to the CONTRACT DOCUMENTS : I. Add/Remove the following Items to the Contract and Scope of Work: a. Add 280 S.Y. , Remove Concrete Pav (280 S.Y. @ $ 26. 00) $ 7,280.00 b. Add 234 S .Y. , Cement Treatment-Plant Mix/Stab Flex (234 S.Y. @ $ 28 .70) $ 6,715.80 c. Add 2, 900 S.Y. , D-GR HMA TY-F (1" Level Up) (2, 900 S.Y. @ $ 8 .50) $ 24, 650.00 d. Add 234 S.Y. , Concrete Pavement (JRCP) (CL P) (8") (234 S.Y. @ $ 84 .00) $ 19, 656.00 e. Add 1 L.F. , Concrete (Curb & Gutter) (TY 2) (1 L.F. @ $ 13.00) $ 13 .00 f. Add 18 .5 S.Y. , Concrete (Sidewalk) (18 . 5 S.Y. @ $ 50 .00) $ 925.00 g. Add 55 L.F. , Refl Pav Mak TY (W) 24" SLD (55 L.F. @ $ 6.70) $ 365. 50 h. Add 55 L.F. , Pay Surf Prep for Mark (24") (55 L.F. @ $ 0 .01) $ 0.55 i. Add 1 L.S. , Tie-Inc 18" REC, 6x6 Box 409.724.7888 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Engineering Surveying awceng.com F-16194 10194049 I EIVED 122018 Works F.r• .. . .c rig—City Hall i. Add 1 L.S.,Tie-Inc 18" REC, 6x6 Box (1 L.S. @ $ 2,000.00) $ 2,000.00 j. Add 22 EA., 32-Inch Ring & Cover (22 EA. © $ 350.00) $ 7,700.00 k. Add 7.33 S.Y., Concrete RipRap (7.33 S.Y. @ $ 170.53) $ 1,249.98 i. Add 13 L.F., 12" RCP (12 L.F. @ $ 78.00) $ 1,014.00 m. Add 1 EA., Closing Opening in Inlet Wall (1 EA. © $ 1,250.00) $ 1,250.00 n. Add 1 EA., Cut Opening in Inlet Wall (1 EA. © $ 1,500.00) $ 1,500.00 o. Add 8 C.Y., Embankment (8 C.Y. @ $ 125.00) $ 1,000.00 p. Remove 470 S.Y., Seeding-Perm-Urban-Clay (470 S.Y. @ $ 1.50) $ (705.00) q. Remove 690 GAL., Prime Coat& Blotter (690 GAL. @ $ 12.00) $ (8,280.00) r. Remove 124 L.F., RC Pipe (CLIII) (24') (124 L.F. @ $ 101.00) $ (12,524.00) s. Remove 74 L.F., Remove STR (Pipe) (74 L.F. @ $ 10.00) $ (740.00) t. Remove 30 L.F., Remove & Reset Rod Iron Fence (30 L.F. @ $ 60.00) $ (1,800.00) u. Remove 50 L.F., Remove & Replace Chain Link Fence (50 L.F. @ $ 20.00) $_ (1,000.00) v. Remove 1 L.S., Contingency Allowance (1 L.S. @ $ 50,000.00) $ (50,000.00) SUBTOTAL $ 270.83 AO% cniuc al Off .. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $ 1,186,728.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $ 1,186,728.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [dccrcoscd] by: $ 270.83 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1,186,998.83 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDERS: 34 Calendar Days CURRENT DATE OF COMPLETION: August 1, 2018 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days CURRENT CONTRACT TIME adjusted by CHANGE ORDERS: 304 Calendar Days The New DATE OF COMPLETION: August 1, 2018 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINE R.• ACCEPTEh B • wow- ARCENEAUX •N &Cc LLC [CONTRA• •R,OFFICER OR OWNER] Nor a ighway Construction, Inc. ACCEPTED BY.' CITY of PORT ARTHUR 4, 0 Texas General Land Office ;.f ute ,, -n W ,1 n Disaster Recovery \ r , Fs �6 },BI,SHE��$ Construction Contract Change Order Request Form Engineer: Owner(contractor Locality): Contractor: Arceneaux Wilson&Cole LLC Norman Highway Construction, 2901 Turtle Creek Dr.,Suite 320 City of Port Arthur Inc. Port Arthur,TX 77642 444 4th Street P.O.Box 2440 Port Arthur,TX 77642 Orange,TX 77631 Phone No: 409-724-7888 phone No.:409-983-8100 Phone No.:409-988-0326 Agreement Date: July 25,2017 Date: October 25, 2018 Contract For (Project Description): GLO Contract No.: Project Code No.: P21432C-5 Storm Sewer Improvements 12-403-008-7654 along Woodworth Blvd. Bid Package No.:11 Change Order No.:3 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Add 280 S.Y., Remove Concrete Pay $7,280.00 104-6001 (280 S.Y. @ $ 26.00) Add 234 S.Y., Cement Treatment-Plant Mix/Stab $6,715.80 276-0001 Flex (234 S.Y. @ $ 28.70) Add 2,900 S.Y., D-GR HMA TY-F (1" Level Up) $24,650.00 340-0001 (2,900 S.Y. @ $ 8.50) Add 234 S.Y., Concrete Pavement (JRCP) (CL P) $19,656.00 360-0001 (8") (234 S.Y. @ $ 84.00) Add 1 L.F., Concrete (Curb & Gutter) (TY 2) $ 13.00 529-6008 (1 L.F. © $ 13.00) Add 18.5 S.Y., Concrete (Sidewalk) $ 925.00 531-6001 (18.5 S.Y. @ $ 50.00) Add 55 L.F., Refl Pay Mak TY (W) 24" SLD $ 365.50 666-6182 (55 L.F. @ $ 6.70) Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 Add 55 L.F., Pay Surf Prep for Mark (24") $ 0.55 678-6006 (55 L.F. @ $ 0.01) Add 1 L.S.,Tie-Inc 18" REC, 6x6 Box $2,000.00 (1 L.S. @ $ 2,000.00) Add 22 EA., 32-Inch Ring &Cover $7,700.00 (22 EA. @ $ 350.00) Add 7.33 S.Y., Concrete RipRap $1,249.98 (7.33 S.Y. @ $ 170.53) Add 13 L.F., 12" RCP $1,014.00 (12 L.F. @ $ 78.00) Add 1 EA., Closing Opening in Inlet Wall $1,250.00 (1 EA. @ $ 1,250.00) Add 1 EA., Cut Opening in Inlet Wall $1,500.00 (1 EA. @ $ 1,500.00) Add 8 C.Y., Embankment $1,000.00 (8 C.Y. @ $ 125.00) Remove 470 S.Y., Seeding-Perm-Urban-Clay $(705.00) 164-6008 (470 S.Y. @ $ 1.50) Remove 690 GAL., Prime Coat& Blotter $(8,280.00) 310-6021 (690 GAL. @ $ 12.00) Remove 124 L.F., RC Pipe (CLIII) (24') $(12,524.00) 464-6005 (124 L.F. @ $ 101.00) Remove 74 L.F., Remove STR (Pipe) $(740.00) 496-6007 (74 L.F. © $ 10.00) Remove 30 L.F., Remove & Reset Rod Iron Fence $(1,800.00) 540-0001 (30 L.F. @ $ 60.00) Remove 50 L.F., Remove & Replace Chain Link $(1,000.00) 550-0001 Fence (50 L.F. @ $ 20.00) Remove 1 L.S., Contingency Allowance $(50,000.00) 164-0001 (1 L.S. @ $ 50,000.00) Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $1,186,728.00 Original Contract Time: 270 days Previous Change Order(s): Net Change From Previous No. 1 to No. 1 $ 0.00 Change Orders: 34 days Contract Price Prior to Contract Time Prior to this Change Order: $1,186,728.00 this Change Order: 304 days Net Increasc/Dccrcvsc of Net Increaso/Occrc soof this Change Order: $ 270.83 this Change Order: 0 days Contract Price With all Contract Time With all Approved Change Orders: $1,186,998.83 Change Orders: 304 days Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 Cumulative Percent Change in Contract Price Grantee Contract End Date: (+/-): + 0.01 % (mm/dd/yy) 12 /31 /2018 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 10/27/14 (mm/dd/yy) 08/01/18 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMENDED:MEAPPROVED: ACCEPTED: 4._, By: 4� 5��, By: By: � CXX _ ENGINEER OWNER CONTRACTOR Date: /o-26-20/6 Date: Date: k/;(2.0, JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? 0 Increase 0 Decrease 0 No Change If there is a change,how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: 0 Increase 0 Decrease ll No Change 3. Effect on operation and maintenance costs: 0 Increase ❑ Decrease ll No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? l Yes 0 No If"No",explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact,such as concealed or unexpected conditions discovered during actual construction? 0 Yes 0 No Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 If"Yes",is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality(TCEQ) clearance still valid? (if applicable) 0 Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No 8.Are the handicapped access requirements/approval still valid? (if applicable) ❑ Yes ❑ No 9.Are other Disaster Recovery contractual special condition clearance still valid? 11 Yes ❑ No (If no,specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012