HomeMy WebLinkAboutPR 20430: PURCHASE OF 2,000 ITRON ERT'S City of --
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or,INTEROFFICE MEMORANDUM
MEMORANDUM
Date: November 27, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Donnie Stanton,Assistant Director of Utilities
RE: PR 20430—Purchase of 2,000 Itron ERT's
Introduction:
The intent of this Agenda Item is to seek City Council's approval for the City Manager to
purchase 2,000 residential and small commercial water meter electronic transmitters.
Transmitters are sole source from Itron through Republic Meter Inc., of Dallas, Texas. The total
price for these transmitters is $138,000.00 and will be charged to Account No. 410-1253-532.35-
00.
Background:
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment. The transmitters
will replace damaged transmitters on meters. This will allow more accurate billing.
Budget Impact:
This equipment will cost $138,000.00 and will be maintained in our warehouse inventory until
installation. The damage to these transmitters was caused by Hurricane Harvey and will be
charged to account 410-1253-532.35-00.
Recommendation:
It is recommended that City Council approve PR 20430, allowing the City Manager to purchase
residential and small commercial water meter electronic transmitters.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 20430
12/04/18 to
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
2,000 ITRON ELECTRONIC METER TRANSMITTERS
FOR THE WATER UTILITIES DEPARTMENT WITH
REPUBLIC METER, INC. OF DALLAS, TEXAS, WITH A
TOTAL PROJECTED BUDGETARY IMPACT OF
$138,000.00. FUNDS ARE AVAILABLE IN ACCOUNT
NO. 410-1253-532.35-00
WHEREAS, a great number of the electronic transmitters on the City's residential and
small commercial water meters throughout the City need to be replaced as a result of
malfunctioning and other field damage; and,
WHEREAS, the City standard for these transmitters is Itron transmitters; and,
WHEREAS, the current distributor and sole source authorized Itron Distributor for all of
the Itron Products is Republic Meter, Inc., of Dallas, Texas; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS, the sole source for bids has been evaluated by Water Utility Operations and
Purchasing(quote sheet attached as Exhibit"A").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P. R. No. 20430
12/04/18 to
Page 1 of 3
THAT, City Manager of City of Port Arthur is hereby authorized and directed to
purchase 2,000 Electronic Transmitters from Republic Meter, Inc., of Dallas, Texas, in the total
amount of$138,000.00; and,
THAT, funding for this material is to be charged to 410-1253-532.35-00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2018, at a Regular Meeting of City Council of City of Port Arthur. Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Harvey Robinson
City Secretary Interim City Manager
APPROVED AS TO FORM:
41SI LJ
Valecia Tiz" o Clifton Williams, CPPB
City Atto hey Purchasing Manager
P. R. No. 20430
12/04/18 to
Page 1 of 3
Dr. Hani Tohme, P.E.
Director of Water Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Afrl'C
Andrew Vasquez, CPA
Director of Finance
Republic Meter Inc. Quote
3839 McKinney Ave,
4wJL0 -
Suite 155-218
Dallas,TX 75204
)1( (214) 215-2224
accounting@republicmeter.com
ADDRESS SHIP TO
Lonnie Linden Lonnie Linden
City of Port Arthur City of Port Arthur
PO BOX 1089 111 W H.O. Mills Blvd.
Accounts Payable (Water Water Warehouse
Warehouse) Port Arthur,TX 77641
Port Arthur, Texas 77641
QUOTE# DATE EXPIRATION DATE
18-1546 08/09/2018 12/28/2018
SHIP VIA
Ground
ACTIVITY QTY RATE AMOUNT
ERW-1300-402 2,000 69.00 138,000.00
100W+, Encoder with Integral Connector&Antenna
Connector
Freight Included in Pricing. TOTAL $138,000.00
240 Shipped on 8-14-2018
240 Shipped on 8-20-2018
Accepted By Accepted Date
Tessa Artis
From: Lonnie Linden
Sent: Tuesday, August 28, 2018 9:34 AM
To: Tessa Artis
Subject: FW: Quote from Republic Meter Inc.
Attachments: Estimate_181546_from_Republic_Meter_Inc.pdf
From: Republic Meter Inc. [mailto:quickbooks@notification.intuit.com]
Sent:Tuesday,August 28, 2018 9:16 AM
To: Lonnie Linden<lonnie.linden@portarthurtx.gov>
Subject: Quote from Republic Meter Inc.
Lonnie Linden,
Please review the Quote below. Feel free to contact us if you have any questions.
We look forward to working with you.
Thanks for your business!
Republic Meter Inc.
Estimate Summary
Estimate#: 18-1546
Estimate Date: 08/09/2018
Expiration Date: 12/28/2018
Total: $138,000.00
The complete version has been provided as an attachment to this email.
1
UrOn
Knowledge to Shape Your Future
August 9, 2018
Lonnie Linden
Stores Supervisor
City of Port Arthur
(409)983-8562
Dear Lonnie:
Please accept this letter as verification that Republic Meter, Inc is the sole source Authorized Itron
Distributor for all of the Itron products including: 100W+ radio devices, Itron software, and other Itron
parts for the City of Port Arthur, TX.
If you have any questions, please do not hesitate to call on me.
Best Regards,
Todd M. Miller
Account Executive- Itron
214-738-3081
2111 North Molter Road tel 509-924-9900
Liberty Lake,WA 99019 fax 509-891-3355
www.itron.com toll-free 800-635-5461