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Home My WebLink AboutPR 20590: W. 8TH STREET ROADWAY PAVEMENT REHABILITATION PROJECT, CHANGE ORDER NO. 02 „Mk�_ l City of ! ry r t r f{r u - 777,,r— www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 7, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Alberto Elefano,P.E., City Engineer RE: P.R. 20590—W. 8th Street Roadway Pavement Rehabilitation Project, Change Order No. 02 Introduction: Acceptance of Change Order No. 02 for the W. 8th Street Roadway Pavement Rehabilitation Project. Background: The City of Port Arthur awarded a contract for the West 8th Street Roadway Pavement Rehabilitation Project to Oldcastle Materials Texas, Inc. of Beaumont, Texas. The change order includes upgrading the existing driveway culverts in all residential driveways scheduled to be removed and replaced up to the right-of-way. The Contractor discovered concrete under the existing asphalt at five of the intersections that required adding, removing and adjusting several bid items. Also during construction, a water leak was discovered that caused roadway failure and storm sewer system damaged at Roosevelt and Grannis intersections which made it necessary to replace the damaged storm sewer system and required full depth repairs at the intersections. And for the last item in this change order, a resident required a temporary handicap walkway. The total cost for this change order will increase the contract amount $83,085.64 to a new total contract amount of$1,282,034.64 "Remember,we are here to serve the Citizens of Port Arthur” P.O.Box 1089 * Port Arthur,Texas 77641-1089 * 409.983.8101 * FAX 409.982.6743 P.R. 20590 12/4/18 ACE RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 02 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND OLDCASTLE MATERIALS TEXAS, INC. OF BEAUMONT, TEXAS FOR THE WEST 8TH STREET ROADWAY PAVEMENT REHABILITATION PROJECT, INCREASING THE CONTRACT AMOUNT BY $83,085.64 TO A NEW CONTRACT AMOUNT OF $1,282,034.64, FUNDING IS AVAILABLE IN GLO ROUND 2.2 PROGRAM, PROJECT NO. I22W8, ACCOUNT NO. 145-1201-532.59- 00, $531,215.00 AND PROJECT NO. I22W8, CAPITAL IMPROVEMENTS ACCOUNT 307-1601-591.86.00, $750,819.64 WHEREAS, per Resolution No. 18-267, the City Council awarded a contract for the West 8th Street Roadway Pavement Rehabilitation Project to Oldcastle Materials Texas, Inc. of Beaumont, Texas with a projected budgetary impact of $1,248,949.00; and, WHEREAS, per Resolution No. 18-331, Change Order No. 01 removed the contingency bid item, decreasing the contract price by $50,000.00 to a new contract amount of $1,198,949.00; and, WHEREAS, proposed of Change Order No. 02 will increase the contract amount by $83,085.64 to a new total of $1,282,034.64 for the purpose of upgrading the existing driveway culverts in all residential driveways scheduled to be removed and replaced up to the right-of-way; and, WHEREAS, the Contractor discovered concrete under the existing asphalt at five of the intersections that required adding, removing and adjusting several bid items; and, WHEREAS, during construction it was discovered that a water leak caused roadway failure and storm sewer system damaged at Roosevelt Avenue and Grannis Avenue intersections which made it necessary to replace the damaged storm sewer system and required full depth repairs at the above mentioned intersections; and, P.R. 20590 12/4/18 ACE WHEREAS, a resident required a temporary handicap walkway which is also included in this change order; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 02 is herein approved and the City Manager is authorized to execute said Change Order No. 02 (attached as Exhibit "A") to the contract between the City of Port Arthur and Oldcastle Materials Texas, Inc. of Beaumont, Texas; and, THAT, Change Order No. 02 will increase the contract amount by $83,085.64 to a new total of $1,282,034.64; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Derrick Freeman P.R. 20590 12/4/18 ACE ATTEST: City Secretary Sherri Bellard APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 1 dor ' -0 Valecia Tizeno a Harvey Robinson City Attorney Interim City Manager Hani Thome, P.E. Director of Public Works APPROVED AS FOR AVAILABILITY OF FUND : IW.M.1\/ Andrew Vasquez, CPA Director of Finance (114-�il 02.6.-- Clifton Williams CPPB Purchasing Manager p.w ARCENEAUX WILSON&COLE engineering i surveying'planning November 26. 2018 Mr. Alberto Elefano, PE City Engineer City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO. 2 Roadway Pavement Rehabilitation along West 8th Street from Foley Avenue to Joe Louis A venue JOB NO: CPA-840 Dear Mr. Elefano: Attached is Change Order No. 2 for Roadway Pavement Rehabilitation along West 8th Street from Foley Avenue to Joe Louis Avenue. This change order includes upgrading the existing driveway culverts on all residential driveways scheduled to be removed and replaced up to the right-of-way. In addition. the Contractor discovered concrete under the existing asphalt at five of the intersections that will require adding, removing and adjusting several bid items for the contract. The City requested the Contractor to investigate a possible leak and roadway failure at the Roosevelt Avenue and Grannis Avenue intersections that developed into replacing the damaged storm sewer system and required a full depth concrete repair that will be added through this change order. Once the construction on West 8th Street began we were approached by a resident near Joe Louis Avenue that required a temporary handicap walkway. We received approval from the City to accommodate the resident by adding an item in this contract to order and install the temporary access route. The total cost for this change order will increase the contract amount $83,085.64 to a new total contract amount of $1,282,034.64. Please note the City has the option to use seeding as opposed to the block sodding which would decrease the contract amount below the original contract price awarded in July. 409.724.7888 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Engineering Surveying awceng.com =-1n'94 12194049 A.111, emit wAr We recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 2 which modifies the contract to reflect this revision for your consideration and action. Should you have any questions or require additional information, please contact our office. Sincerely, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice President Amm t`1. V ARCENEAUX WILSON&COLE CHANGE ORDER NO. 2 DATE: November 26, 2018 JOB NO. CPA-840 AGREEMENT DATE: July 10, 2018 NAME OF PROJECT: ROADWAY PAVEMENT REHABILITATION ALONG WEST 8T" STREET FROM FOLEY AVENUE TO JOE LOUIS AVENUE OWNER: CITY OF PORT ARTHUR CONTRACTOR: OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN OLDCASTLE COMPANY The following changes are hereby made to the CONTRACT DOCUMENTS: I. Edit the following Items to the Contract and Scope of Work: a. Add the following Bid Items: i. Bid Item No. 0104-6001 Remove Conc (Pay) $ 10.020.00 340 SY x$30.00/SY ii. Bid Item No. 0105-0003 Removing Base and Asphalt Pay (3.5") $ 14,847.00 2,121 SY x$7.00/SY iii. Bid Item No. 0361-0001 Full Depth Concrete Repair $ 19,643.00 (CL P) (8") 1 LS x$19,643.00/LS iv. Bid Item No. 0464-6002 RC Pipe (CL III) (15") $ 67,200.00 640 LF x$105.00/LF v. Bid Item No. 0465-0001 Remove and Replace $ 5,250.00 Storm Manhole (Conflict Structure) 1 EA x $5,250.00/EA vi. Bid Item No. 0491-0001 Treated Plywood (Temporary Walkway) $ 324.64 8 EA x$40.58/EA CHANGE ORDER NO. 2 AIM CHANGE COW November 26, 2018 A M Job No. CPA-840 AlirAr ARCENEAUX WILSON&COLE vii. Bid Item No. 0713-6005 Crack Cleaning and Sealing (JCP) $ 12,100.00 2,000 LF x$6.05/LF b. Increase the following Bid Items: i. Bid Item No. 0104-6015 Remove Conc (Sidewalk) $ 448.00 14 SY x $32.00/SY ii. Bid Item No. 0104-6017 Remove Conc (Driveway) $ 1,080.00 30 SY x $36.00/SY iii. Bid Item No. 0104-6022 Remove Conc (Curb and Gutter) $ 572.00 110 LF x$5.20/LF iv. Bid Item No. 0496-6007 Remove Str(Pipe) $ 17,500.00 625 LF x$28.00/LF v. Bid Item No. 0529-0001 Concrete Curb and Gutter $ 720.00 30 LF x $24.00/LF vi. Bid Item No. 0530-6004 Driveways (Concrete) $ 1,460.00 20 SY x$73.00/SY vii. Bid Item No. 0531-6001 Concrete Sidewalk $ 352.00 4 SY x $88.00/SY c. Decrease the following Bid Items: i. Bid Item No. 0105-0002 Removing Base and Asphalt Pay (9.5") $ (14,847.00) 2,121 SY x $7.00/SY ii. Bid Item No. 0247-0001 Fl Bs (Cmp in Plc) (Ty A Gr 3) (8") $ (31.996.00) 1,684 SY x $19.00/SY iii. Bid Item No. 0260-6001 Lime (Hydrated Lime) (Slurry) $ (9.800.00) 49 TONS x$200.00/TON of 4 CHANGE ORDER NO. 2 Alla CHANGE November 26, 2018 allillit '`'. Job No. CPA-840 �. ARCENEAUX WILSON&COLE ,ngn-cr.nc.I surveying i p nni iv. Bid Item No. 0260-6073 Lime Treatment (Subgrade) (8") $ (11.788.00) 1.684 SY x$7.00/SY SUBTOTAL $ 83,085.64 a 3of4 ��= CHANGE ORDER NO. 2 '`'. MAK November 26, 2018 �. Job No. CPA-840 ARCENEAUX WILSON&COLE engineering I surveying 1 plonning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: S1,248.949.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,198,949.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $83,085.64 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1,282,034.64 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 142 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 142 Calendar Days CURRENT DATE OF COMPLETION: December 21, 2018 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Calendar Days The New DATE OF COMPLETION: December 21, 2018 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER' OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN OLD CASTLE COMPANY ACCEPTED BY: CITY of PORT ARTHUR 4 u 1 4 Texas General Land Office fice Q - • h� Disaster Recovery 1- .. m cilf ST9@IISHED ‘ Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: Arceneaux Wilson &Cole City of Port Arthur Oldcastle Materials Texas, Inc., 2901 Turtle Creek Dr., Suite 320 dba Gulf Coast an Old Castle Port Arthur, TX 77642 444 4th Street Company Port Arthur, TX 77642 Agreement Date: 07-10-18 Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.: 409-860-4459 Date: November 21, 2018 Contract For(Project Description): GLO Contract No.: Project Code No.: P21431-4 Roadway Pavement 12-403-008-7654 Rehabilitation along West 8th Street from Foley Avenue to Joe Bid Package No.: 225302- Louis Avenue Change Order No.: 2 1_Bid 7 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, 1 Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price 1a. Add Bid Item No. 0104-6001 Remove Conc (Pay) $ 10,020.00 340 SY @ $30.00/SY lb. Add Bid Item No. 0105-0003 Removing Base and Asphalt Pay (3.5") 2,121 SY @ $7.00/SY $ 14,847.00 1c. Add Bid Item No. 0361-0001 Full Depth Concrete Repair (CL P) (8") 1 LS @ $19,643.00/LS $ 19,643.00 1d. Add Bid Item No. 0464-6002 RC Pipe (CL III) (15") 640 LF @ $105.00/LF $ 67,200.00 le. Add Bid Item No. 0465-0001 Remove and Replace Storm Manhole (Conflict Structure) $ 5,250.00 1 EA @ $5,250.00/EA 1f. Add Bid Item No. 0491-0001 Treated Plywood $ 324.64 (Temporary Walkway) 8 EA @ $40.58/EA Add Bid Item No. 0713-60 05 Crack Cleaning and 1g. Sealing (JCP) 2,000 LF @ $6.05/LF $ 12,100.00 Construction Contract Change Order Request Form Page 1 of 3 August 2018 Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price 2a Increase Bid Item No. 0104-6015 Remove Conc $ 448.00 (Sidewalk) 14 SY @ $32.00/SY 2b Increase Bid Item No. 0104-6017 Remove Conc (Driveway) 30 SY @ $36.00/SY $ 1,080.00 2c Increase Bid Item No. 0104-6022 Remove Conc $ 572.00 (Curb and Gutter) 110 LF @ $5.20/LF 2d Increase Bid Item No. 0496-6007 Remove Str(Pipe) $ 17,500.00 625 LF @ $28.00/LF 2e Increase Bid Item No. 0529-0001 Concrete Curb and $ 720.00 Gutter 30 LF @ $24.00/LF 2f Increase Bid Item No. 0530-6004 Driveways (Concrete) 20 SY @ $73.00/SY $ 1,460.00 Increase Bid Item No. 0531-6001 Concrete Sidewalk 2g. 4 SY @ $88.00/SY $ 352.00 3a. Decrease Bid Item No. 0105-0002 Removing Base and Asphalt Pay (9.5") (-) 2,121 SY @ $7.00/SY $ - (14,847.00) 3b. Decrease Bid Item No. 0247-0001 Fl Bs (Cmp in Plc) $ - (31,996.00) (Ty A Gr 3) (8") (-)1,684 SY @ $19.00/SY 3c. Decrease Bid Item No. 0260-6001 Lime (Hydrated $- (9,800.00) Lime) (Slurry) (-) 49 TONS @ $200.00/TON 3d. Decrease Bid Item No. 0260-6073 Lime Treatment $_ (11,788.00) (Subgrade) (8") (-) 1,684 SY @ $7.00/SY SUBTOAL $ 83,085.64 Construction Contract Change Order Request Form Page 2 of 3 August 2018 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 1,248.949.00 Original Contract Time: 142 days Previous Change Order(s): Net Change from Previous No. 1 to No. 2 $ - (50.000.00) Change Orders: 0 days Contract Price Prior to Contract Time Prior to this Change Order: $ 1,198,949.00 this Change Order: 142 days Net Increase/Decrease of Net Increase/Decrease of this Change Order: $ 83,085.64 this Change Order: Contract Price With all Contract Time With all Approved Change Orders: $ 1,282,034.64 Change Orders: 142 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 2.65% (mm/dd/yy) 12 /31 /2018 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 08 /01 /2018 (mm/dd/yy) 12 /21 /2018 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMENDED: APPROVED: ACCEPTED: By: By: By: ENGINEER OWNER CONTRACTOR Date: Date: Date: Construction Contract Change Order Request Form Page 1 of 3 August 2018