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HomeMy WebLinkAboutPR 20599: DESIGN OF BUILDING EXPANSION AND CHARGING INFRASTRUCTURE FOR PORT ARTHUR TRANSIT (PAT) City of Port Arthur Transit Department Memorandum To: Harvey Robinson,Interim City Manager Cc: Ron Burton,Assistant City Manager From: Ivan Mitchell,Transit Manager Date: December 7,2018 Re: P.R.20599—Design of Building Expansion and Charging infrastructure for Port Arthur Transit(PAT) Nature of Request:Authorize the City Manager to negotiate a contract with Huitt-Zollars for engineering and design services to reconfigure Port Arthur Transit's(PAT)maintenance facility and charging infrastructure for six(6)new battery-electric buses(BEB's). Background: In 2016,PAT was awarded FTA section 5339(c)funds to purchase six BEB's. PAT is currently undergoing planning and design for an August 2019,rollout. The deployment of the six(6) BEB's requires extensive engineering to PAT's maintenance facility. In particular,the maintenance garage will undergo structural adjustments to accommodate taller vehicles,the installation of a hydraulic lift for repairs and new electric charging stations. The 5339(c)grant award requires a local and/or state match and can be supplemented by a 5307 federal allotment. Eligible expenses related to vehicle purchase require a fifteen(15)percent match. PAT will reallocate 5307 funds earmarked for the purchase of diesel vehicles. Additionally,PAT will receive Transportation Development Credits from TxDOT through the competitive application process. Eligible expenses to acquire low-or zero-emission bus equipment and facilities require a ten (10)percent match. This match will also be obtained through local funds,state grants and/or PAT's 5307 federal allotment. Recommendation: It is recommended that the City Council approve proposed P.R. 20599 for engineering and design services to reconfigure Port Arthur Transit's(PAT)maintenance facility and charging infrastructure for six(6)new BEB's. Budgetary/Fiscal Effect: Funding to pay for the design and engineering services is available in account 401-1509-561.82-00. A Iv. Mitchell, Transit Manager P.R. 20599 12/05/2018 IM RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT WITH HUITT-ZOLLARS OF HOUSTON, TEXAS FOR ENGINEERING AND DESIGN SERVICES FOR THE BUILDING EXPANSION AND CHARGING INFRASTRUCTURE LOCATED AT 320 DALLAS AVENUE, PORT ARTHUR, TEXAS. FUNDING IS AVAILABLE IN ACCOUNT 401-1509-561.82-00. WHEREAS, Port Arthur Transit(PAT)has received funding from the FTA and TxDOT to expand the maintenance building and install charging infrastructure at 325 Dallas Ave., Port Arthur, Texas; and WHEREAS, Port Arthur Transit issued a Request for Qualifications (RFQ) from engineering firms for engineering and design services to expand the maintenance building and install charging infrastructure; and WHEREAS, seven(7) qualification packages were received, and have been evaluated by Purchasing, Engineering and PAT, a copy of the qualifications tabulation is attached hereto as Exhibit"A"; and WHEREAS, Port Arthur Transit(PAT) is expanding the maintenance building and installing charging infrastructure for the future purchase of six (6) electric vehicles; and WHEREAS,Huitt-Zollars was selected based on the evaluation of the qualifications packages. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to enter into contract negotiations with Huitt-Zollars for engineering and design services of PAT's propane station. THAT, a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED this day of December, 2018 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: P.R. 20599 12/05/2018 IM AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: City Secretary APPROVED S TO FORM: r ity Attorney APPROVED FOR ADMINISTRATION: City Manager Transit Manager APPROVED AS TO AVAILABILTY OF FUNDS: tqk Director of Finance (Account No. 401-1509-561.82-00) tbillid;y4 Purc asing Manager EXHIBIT "A" n - - n _ o -1 p T ` ^ , �• n b R < 3 "O to 0 13 n n .'T n 1p 0 (O 7 [� 7 O N r' 0 n gt O O O 7S z 00 w J _ O O0C A `: VI "y n C O C O n .>-4 r' -s d Fe 7. '0 IO n y U4 n F11 o w _ et . C ' 0 0 0 07.▪ 4; Vi o a. c o a o 4 , r. po R N0J O .t ... (.0 O C O O ▪ C H cn E N00 01 01 A, J 00 w O O O © 0: a n co /y, O ti n r 0 0 w w r = ;_ Z n - n m ' O 'S H M z w w w z a' n A 'C1 O V^ O n .r O C O O n y I dz- C O O O j▪ > - n