HomeMy WebLinkAboutPR 20600: RESCINDING RES 18-448 FOR FUSION MACHINE PURCHASE •
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-WATER UTILITIES DEPARTMENT-
INTEROFFICE MEMORANDUM
Date: December 6,2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Water Utilities
RE: PR 20600—Resolution Rescinding Res. 18-448 for Fusion Machine Purchase
Introduction:
The intent of this Agenda Item is to seek City Council's approval to rescind Resolution No. 18-448 in
its entirety, which authorized the purchase of a Fusion Machine for the Water Utilities Department
from Technology International of Lake Mary, Florida in the amount of$80,770.00, and authorizing the
purchase of a Fusion Machine from SECOR of Houston, Texas, in the amount of$73,472.77.
Background:
On October 23, 2018, the City Council passed Resolution 18-448 authorizing the purchase of a Fusion
Machine from Technology International of Lake Mary, Florida. This purchase was made in order for
the W' I Utilities Department employees to utilize the Fusion Machine to replace sanitary sewer pipes
in the y of Port Arthur(pipe bursting method).
Bids were solicited for a Fusion Machine and the lowest and second lowest quotes were erroneously
thought to have excluded certain costly piping items; resulting in the choice of the highest bidder,
Technology International of Lake Mary, Florida, in the amount of$80,770.00. Upon discovering that
the previous understanding of excluded piping items is incorrect,the lowest solicited bidder, SECOR of
Houston,Texas, is now chosen,with a bid of$73,472.77.
Budget Impact:
The projected budgetary impact for the Fusion Machine is $73,472.77. Funds are available in Account
No. 625-1801-532.92-01,Equipment.
Recommendation:
It is recommended that City Council rescinds Resolution No. 18-448 from Technology International of
Lake Mary, Florida in the amount of$80,770.00, and authorizes the purchase of one Fusion Machine
from the lowest bidder, SECOR of Houston, Texas, in the amount of $73,472.77.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 20600
12-18-18ta
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RESCINDING RESOLUTION NO.
18-448 IN ITS ENTIRETY, WHICH AUTHORIZED
THE PURCHASE OF A FUSION MACHINE FOR
THE WATER UTILITIES DEPARTMENT FROM
TECHNOLOGY INTERNATIONAL OF LAKE
MARY, FLORIDA IN THE AMOUNT OF $80,770.00,
AND AUTHORIZING THE PURCHASE OF A
FUSION MACHINE FROM SECOR OF HOUSTON,
TEXAS, IN THE AMOUNT OF $73,472.77; FUNDING
AVAILABLE IN THE WATER UTILTIES ACCOUNT
NO. 625-1801-532.92-01,EQUIPMENT.
WHEREAS, on October 23, 2018, the City Council passed Resolution 18-448
authorizing the purchase of a Fusion Machine from Technology International of Lake Mary,
Florida, which was to be utilized by employees of the Water Utilities Department to replace
sanitary sewer pipes in the City of Port Arthur, via the pipe bursting method to accomplish that
task; and,
WHEREAS, the Purchasing Department solicited bids for a Fusion Machine and the
lowest and second lowest bids were erroneously thought to have excluded certain costly piping
items; and,
WHEREAS, clarity concerning inclusions, such as costly pipes, are now understood;
and,
WHEREAS, such clearness of the previous misunderstanding deems it necessary to
purchase same Fusion Machine from the lowest bidder of the solicited bids, SECOR of Houston,
Texas(see Exhibit A); and,
WHEREAS, the Purchasing Division solicited bids and received a bid of $73,472.77
from SECOR of Houston, Texas, for a Fusion Machine,that is available for immediate purchase;
and,
P. R. No. 20600
12-18-18ta
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF
PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, Resolution No. 18-448 is hereby rescinded in its entirety.
THAT, the City Council hereby authorizes the purchase of a Fusion Machine for the
Water Utilities Department from SECOR of Houston, Texas in the amount of$73,472.77.
THAT, funding for this Fusion Machine is provided for in Account No. 625-1801-
532.92-01, Equipment; and,
THAT,a copy of this resolution shall be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of ,
2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES: .
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
P. R. No. 20600
12-18-18ta
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
alecia ,* , Harvey Robinson
City Attorney / Interim City Manager
Dr. Hani Tohme, P.E.
Director of Water Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
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Andrew Vasquez, CPA
Director of Finance
14 • Ltj146k-
Clifto Williams, CPPB
Purchasing Manager
EXHIBIT A
(Quote)
THE CITY OF PORT ARTHUR
BID TABULATION
PURCHASE OF PIPE&FITTINGS FUSION MLACHINE
DATE:September 26,2018
NAME OF BIDDER Technology International Inc. SECOR CORE AND MAIN
LOCATION Lake Mary,FL llouston,TX Houston,TX
ITEM DESCRIPTION - •
Fusion Machine S 70,725.00 S 73,472.77 S 74,863.97
Pipe&Fittings S 10,045.00 S - S
Delivery Time 4-8 WEEKS ARO Stock,subject to prior sale IN STOCK
Model McElory TracStar 618 Track-6I8 HC(N1cElory) ATI830002HC
TOTAL S 80,770.00 $ 73,472.77 S 74,863.97
yo/aNda Sccvio i—Goudeacrx
Yolanda Scypion oudeaux.Purchasing Assistant
9/26/18 .�
Date
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