HomeMy WebLinkAboutPR 20611: LANDFILL DOZER #1896 rr rthuurr`�^
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: December 18, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Kevin Christopher, Equipment Maintenance Manager
RE: P. R. 20611, Landfill Dozer#1896
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution
No. 20611, authorizing the procurement of parts to replace tracts on Landfill Dozer#1896
from Mustang CAT of Beaumont, Texas, in the amount of$30,686.18.
Background:
Landfill Dozer#1896 is a 2012 Caterpillar Dozer used in daily operation at the City's Landfill.
Budget Impact:
The funding for procurement of parts is in Landfill's Account Number 403-1274-533-43.00.
Recommendation:
It is recommended that City Council approve Proposed Resolution No. 20611 as discussed and
outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 20611
12/18/2018 kc
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PROCUREMENT OF PARTS FOR
REPAIRS TO UNIT NUMBER 1896, A 2012 CATERPILLAR DOZER,
FOR PUBLIC WORKS DEPARTMENT, LANDFILL DIVISION FROM
MUSTANG CAT OF BEAUMONT, TEXAS, IN THE AMOUNT OF
$30, 686. 18. FUNDING IS AVAILABLE IN SOLID WASTE LANDFILL
ACCOUNT NO. 403-1274-533-43 . 00 .
WHEREAS, Unit Number 1896 is a 2012 Caterpillar Dozer; and
WHEREAS, the Dozer' s track rail is in critical need of repairs
in order to maintain its proper functioning and operation at the
City' s Landfill; and
WHEREAS, Equipment Services received two (2) quotes ; and
WHEREAS, Mustang Cat was the lowest and most responsible Quote
(tabulation attached as Exhibit "A" ) for the parts necessary to
repair the Dozer; and
WHEREAS, it is further authorized pursuant to Section
252 . 022 (a) (2) , of the Texas Local Government Code, a procurement
necessary to preserve or protect the public health or safety of the
municipality' s residents . This procurement is also authorized
pursuant to Section 252 . 022 (a) (3) , of the Texas Local Government
Code, because of unforeseen damage to public machinery, equipment
or other property; and
WHEREAS, these repairs are also necessary for daily operation
and function of the City' Landfill .
P.R. No. 20611
12/18/2018 kc
Page 2 of 3
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That in order to protect the health and safety
of our citizens, the City Council hereby authorizes the procurement
of parts for repairs to Unit Number 1896, as delineated in Exhibit
"A", to Mustang CAT of Beaumont, Texas, with a budgetary impact of
$30, 686. 18 .
Section 3. That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED, AND APPROVED, this day of ,
2018 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES :
Mayor: ;
Councilmembers: ;
NOES : .
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. No. 20611
12/18/2018 kc
Page 3 of 3
APPROVED AS TO FORM:
a j/ADcl/i. °
Val R. Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Ronald "Ron" Burton,
Director of Development Services/
Asst . City Manager
APPROVED S TO AVAIABILITY OF FUNDS:
At 1 (7)�
Andrew asquez
Director of Finance
( I4 ,-
Clifton Williams, CPPB
Purchasing Manager
P.R. No. 20611
12/18/2018 kc
Exhibit "A"
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= LET'S WORK TOGETHER
Customer Name: CITY OF PORT ARTHUR Estimate#: 19439
Customer#: 0588741 Estimate Date: 11/16/18
Contact Name: Kevin Christopher. Job/WO #:
Model/Serial D6N LGP/GHS00781
Sales Rep: Casey Jorgensen
CJorgensen@mustangcat.com
Customer PO# m:254-434-8245
MR Christopher,
Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine.
Our recommended solution is based on our current understanding of your requirements and is summarized
below. Please contact me if your requirements have changed or if you have any questions about the products
and services we are recommending.
When you are ready to move forward, please sign and date on the bottom of the page and return it to me.
We look forward to working with you!
DESCRIPTION PARTS LABOR MISC EXTENDED
Reseal Track Adjusters. $ 74.00 $ 74.00
New Track Rails, Pads, and Hardware $16,291.04 $16,291.04
New Idlers and Hardware $6,665.20 $6,665.20
New Bottom Rollers and Hardware $5,597.28 $5,597.28
New Sprockets, and hardware $ 862.00 $ 862.00
New Carrier Rollers and Hardware $ 396.66 $ 396.66
Recondition Equalizer Bar $800.00 $800.00
SUBTOTALS: $30,686.18 $ .00 $ .00 $30,686.18
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• Machiner • Rental • Used Esuiiment • Parts &Service • 888.NEXT.CAT