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HomeMy WebLinkAboutPR 20616: SECOND AND FINAL YEAR RENEWAL OF CONTRACTS WITH VARIOUS COMPANIES P.R. No. 20616 12/18/18 to Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE SECOND AND FINAL YEAR RENEWAL OF CONTRACTS FOR THE PURCHASE OF WATER AND WASTEWATER TREATMENT CHEMICALS FOR THE WATER UTILITIES DEPARTMENT WITH SHRIEVE CHEMICAL CO., BRENNTAG SOUTHWEST, INC., DXI INDUSTRIES, INC., PENCCO, INC., AND SHANNON CHEMICAL CORP. WITH A PROJECTED BUDGETARY IMPACT OF $396,559.50. BUDGETED FUNDS ARE AVAILABLE IN THE WATER PURIFICATION AND WASTEWATER TREATMENT DIVISIONS ACCOUNT NOS. 410-1252-532.29-02 & 410-1256-532.29-02, TREATMENT CHEMICALS. WHEREAS, the Water Utilities Department routinely utilizes various water and wastewater treatment chemicals to treat drinking water and wastewater at various treatment facilities throughout the City; and, WHEREAS, on September 6, 2017, the Purchasing Division solicited bids for such water and wastewater treatment chemicals, as delineated in the City of Port Arthur Purchasing Policy, and nine (9)vendors submitted bids; and, WHEREAS, those bids were evaluated by the Water Utilities Department and Purchasing Division and awarded to the low bidders for each chemical by City Council on October 24, 2017 by Resolution No. 17-271; and, WHEREAS, the contracts for the purchase of these chemicals are renewable upon concurrence of both parties; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, City Manager of City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, the second and final year contracts between the City of Port Arthur and Shrieve Chemical Company, Brenntag Southwest, Inc., DXI Industries, Inc., Pencco, P.R. No. 20616 12/18/18 to Page 1 of 2 Inc., and Shannon Chemical Corporation, for the unit prices shown in the Bid Tabulation (attached as Exhibit "A"), and as shown in the individual contracts attached as Exhibits "B", "C", "D", "E", and"F"; and, THAT, the City can terminate any of these contracts at its convenience with ten days written notice; and, THAT, funding for these chemicals is provided for in the Water Utilities Department, Water Purification and Wastewater Treatment Divisions Account Nos. 410-1252-532.29-02 & 410-1256-532.29-02, Treatment Chemicals. THAT,a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of 2018 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Derek Freeman Mayor ATTEST: APPROVED FOR ADMINISTRATION: Sherri Bellard Harvey Robinson City Secretary Interim City Manager P.R. No. 20616 12/18/18 to Page 3 of 3 Dr. Hani Tohme, P.E. Director of Water Utilities & Public Works APPROVED AS TO FORM: eCj • Valecia Tizeno Clifton Williams, CPPB City Attorney Purchasing Manager APPROVED AS TO AVAILABILITY OF FUNDS: Andrew Vasquez, CPA Director of Finance Account Nos. 410-1252-532.29-02 410-1256-532.29-02 P.R. No. 20616 12/18/18 to Exhibit "A" (Bid Tabulation) r > ( \ C' LA t w — ii (DF.:, \ 0 it I m r r r w w o w c cra 9 co co E § § § 7 O fa.> \ � $ §0. 9 ƒ co g S $• / ƒ \ cr ®� o Cl) § 0 [ 2 2 ƒ , 7 \ 5 CD C = = T, > k CD0 0 CD E ;, *. -a. . 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E @ z z _ z z z z i% o q k § o o g o 0 0 o n g - _ ■ 2 § ¥ = co m co = ° 0 = k & o � E E e £ - § \ = eD 23 « B . q n I X _ Wmi o o 0 0 0 0 n k i ƒ a = = CO = \ 2 ° / q e E E E £ 0. - o2 2 0 MIN X_ § G � zc ©? iJ mri ::: 000000n ƒ - cD t R@R _ :0,9:21>. ■EEEE - 46\1_ 0 , 2 ® 2 z ee - 2 _ k < 9 c o - L. n 0 / CO CO 0 0 CO q r / e < E E ? @ & \ 0 X 1 F ca Exhibit "B" PURCHASING CONTRACT AGREEMENT (Brenntag Southwest, Inc.) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2018, by and between an individual, firm partnership or corporation, BRENNTAG SOUTHWEST, INC., of Longview, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Contract will expire on December 10, 2019, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle, with ten (10) days written notice. 2. The Vendor will provide Liquid Chlorine in 1-ton cylinders as delineated and submitted in their bid on September 06, 2017. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this contract, in a not-to-exceed maximum amount of (325 tons (c. $620.00/ton = $201,500.00) for Liquid Chlorine in 1-ton Cylinders as shown in the Bid schedule. 5. The term "Contract Documents" means and includes the following: (A)Agreement (C)General I nformation* (D)Bid* (E)Addendum* (F) Notice to Proceed *These items were attached to the original letting contract. This agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2018. WITNESS: CONTRACTOR: Brenntag Southwest, Inc. SIGNED AND AGREED to on the day of , 2018. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager P.R. No. 20616 12/18/18 to Exhibit "C" PURCHASING CONTRACT AGREEMENT (DXI Industries, Inc.) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2018, by and between an individual, firm partnership or corporation, DXI Industries, Inc., of Houston, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Contract will expire on December 10, 2019, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle with ten (10) days written notice. 2. The Vendor will provide 150 lbs. Chlorine Cylinders, as delineated and submitted in their bid on September 06, 2017. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this contract, in a not-to-exceed maximum amount of $9,800.00 (7.5 tons tc'�1, $1306.667/ton) for 150 lb Chlorine Cylinders as shown in the Bid schedule. 5. The term "Contract Documents" means and includes the following: (A)Agreement (B)Specifications* (C)General Information* (D)Bid* (E) /1ddend um* (F) Notice to Proceed *These items were attached to the original letting contract. This agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2018. WITNESS: CONTRACTOR: DXI Industries, Inc. SIGNED AND AGREED to on the day of , 2018. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager P.R. No. 20616 12/18/18 to Exhibit "D" PURCHASING CONTRACT AGREEMENT (Shannon Chemical Corp.) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2018, by and between an individual, firm partnership or corporation, Shannon Chemical Corp. of Malvern, PA, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Contract will expire on December 10, 2019, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle with ten (10) days written notice. 2. The Vendor will provide Liquid Phosphate, as delineated and submitted in their bid on September 06, 2017. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this contract, in a not-to-exceed maximum amount of $49,005.00 (67.5 tons (&_ $726.00/ton) for Liquid Phosphate as shown in the Bid schedule. 5. The term "Contract Documents" means and includes the following: (A)Agreement (B)Specification J* (D)Bid* (F) Notice to Proceed *These items were attached to the original letting contract. This agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2018. WITNESS: CONTRACTOR: Shannon Chemical Corp. SIGNED AND AGREED to on the day of , 2018. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager P.R. No. 20616 12/18/18 to Exhibit "E" PURCHASING CONTRACT AGREEMENT (Shrieve Chemical Co.) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2018, by and between an individual, firm partnership or corporation, Shrieve Chemical Co., of Woodlands, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Contract will expire on December 10, 2019, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle with ten (10) days written notice. 2. The Vendor will provide 50% Sodium Hydroxide, as delineated and submitted in their bid on September 06, 2017. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this contract, in a not-to-exceed maximum amount of $81,055.00 (145 tons A $559.00/ton) for 50% Sodium Hydroxide as shown in the Bid schedule. 5. The term "Contract Documents" means and includes the following: (A)Agreement (B) Specifications* (C)General Information* (D)Bid* (E)Addendum* (F) Notice to Proceed `These items were attached to the original letting contract. This agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2018. WITNESS: CONTRACTOR: Shrieve Chemical Co. SIGNED AND AGREED to on the day of , 2018. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager P.R. No. 20616 12/18/18 to Exhibit "F" PURCHASING CONTRACT AGREEMENT (Pencco, Inc.) PURCHASING CONTRACT AGREEMENT THIS AGREEMENT is made this the of , 2018, by and between an individual, firm partnership or corporation, Pencco Inc., of San Felipe, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. The term of this Contract will expire on December 10, 2019, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle with ten (10) days written notice. 2. The Vendor will provide Hydrofluosilicic Acid, as delineated and submitted in their bid on September 06, 2017. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Water Treatment Chemicals 4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this contract, in a not-to-exceed maximum amount of $18,900.00 (60 tons A $315.00/ton) for Hydrofluosilicic Acid as shown in the Bid schedule. 5. The term "Contract Documents" means and includes the following: (A)Agreement (B)Specifications* (C)General Information* (D)Bid* (E)Addendum* (F) Notice to Proceed *These items were attached to the original letting contract. This agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2018. WITNESS: CONTRACTOR: Pencco, Inc. SIGNED AND AGREED to on the day of , 2018. WITNESS: CITY OF PORT ARTHUR: City Secretary City Manager