HomeMy WebLinkAboutPR 20630: DESIGN OF BUILDING EXPANSION AND CHARGING INFRASTRUCTURE FOR PORT ARTHUR TRANSIT (PAT) City of Port Arthur
Transit Department
Memorandum
To: Harvey Robinson,Interim City Manager
Cc: Ron Burton,Assistant City Manager
From: Ivan Mitchell,Transit Director
Date: December 26,2018
Re: P.R.20630—Design of Building Expansion and Charging Infrastructure for Port Arthur
Transit(PAT)
Nature of Request:Authorize the City Manager to execute an agreement with Huitt-Zollars for
engineering and design services to reconfigure Port Arthur Transit's(PAT)maintenance facility and
charging infrastructure for six(6)new battery-electric buses(BEB's)not to exceed$200,000.00.
Background: In 2016,PAT was awarded FTA section 5339(c)funds to purchase six BEB's. PAT is
currently undergoing planning and design for an August 2019,rollout. The deployment of the six(6)
BEB's requires extensive engineering to PAT's maintenance facility. In particular,the maintenance
garage will undergo structural adjustments to accommodate taller vehicles,the installation of a
hydraulic lift for repairs and new electric charging stations.
The 5339(c)grant award requires a local and/or state match and can be supplemented by a 5307
federal allotment. Eligible expenses related to vehicle purchase require a fifteen(15)percent match.
PAT will reallocate 5307 funds earmarked for the purchase of diesel vehicles. Additionally, PAT will
receive Transportation Development Credits from TxDOT through the competitive application
process. Eligible expenses to acquire low-or zero-emission bus equipment and facilities require a ten
(10)percent match. This match will also be obtained through local funds,state grants and/or PAT's
5307 federal allotment.
Recommendation: It is recommended that the City Council approve proposed P.R.20630 for
engineering and design services to reconfigure Port Arthur Transit's(PAT)maintenance facility and
charging infrastructure for six(6)new BEB's
Budgetary/Fiscal Effect: Funding to pay for the design and engineering services is available in
account 401-1509-561.82-00.
1M
Iv. Mitchell, Transit Director
P.R. 20630
12/26/2018 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH HUITT-ZOLLAR OF HOUSTON, TEXAS
FOR ENGINEERING AND DESIGN SERVICES FOR PORT ARTHUR
TRANSIT'S (PAT) BUILDING EXPANSION AND CHARGING
INFRASTRUCTURE LOCATED AT 320 DALLAS AVENUE, PORT
ARTHUR, TEXAS IN THE AMOUNT NOT TO EXCEED $200,000.00.
FUNDING IS AVAILABLE IN ACCOUNT 401-1509-561.82-00.
WHEREAS, Port Arthur Transit (PAT) has received funding from the FTA and TxDOT
to reconfigure PAT's maintenance facility and charging infrastructure for six (6) new battery-
electric buses (BEB's) located at 320 Dallas Ave., Port Arthur, Texas; and
WHEREAS, the City of Port Arthur solicited a Request for Qualifications (RFQ) for
engineering and design services to expand the maintenance building and install charging
infrastructure at 320 Dallas Ave., Port Arthur, Texas; and
WHEREAS, the City received qualification packets from seven (7) companies and Huitt-
Zoller was selected based on the evaluation of the qualification criteria; and
WHEREAS, per Resolution No. 18-529, the City Council authorized the City Manager
to negotiate a contract price with Huitt-Zollars of Houston, Texas, based on the scope of work;
and
WHEREAS, Huitt-Zollar of Houston, Texas, has submitted their proposal and scope of
work, which is attached to the contract; and
WHEREAS, federal clauses are executed and attached as part of the contract; and
WHEREAS, after the City Manager negotiated a contract price, it is recommended that
the City Council approve a contract with Huitt-Zollar of Houston, Texas, for engineering and
design services to expand the maintenance building and install charging infrastructure at 320
Dallas Ave., Port Arthur, Texas, in an amount not to exceed $200,000.00, in substantially the
same form as attached hereto as Exhibit"A".
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to enter into a contract with Huitt-Zollars
of Houston, Texas for engineering and design services to reconfigure PAT's maintenance facility
P.R. 20630
12/26/2018 IM
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED this day of January, 2019 at a Regular
Meeting of the City of Port Arthur, Texas by the following vote: AYES:
AYES: Mayor:
Councilmembers:
NOES:
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
Ivan Mitchell, Transit Director
P.R. 20630
12/26/2018 IM
APPROVED AS TO AVAILABILTY OF FUNDS:
Andrew Vasquez, Director of Finance
(Account No. 401-1509-561.82-00)
Clifton Williams, CPPB
Purchasing Manager
P.R. 20630
12/26/2018 IM
Exhibit "A"
Exhibit "A"
Will be presented at or before the
Council Meeting
