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Home My WebLink AboutPR 20634: CHANGE ORDER NO. 2, PARAMOUNT DESIGN AND DEVELOPMENT, RECONSTUCTION OF 3 HOUSES, CONTINGENCY FUNDS $2,263.35 CONTRACT TERM BY 10 DAYS TO A NEW TERM OF 120 DAYS INTEROFFICE MEMORANDUM HOUSING ASSISTANCE PROGRAMS To: Harvey Robinson, Interim City Manager o"-v From: Beverly Freeman, Director of Housing and Neighborhood Revitalization V'it-OlM\- Date: January 3, 2019 Re: P.R. 20634 Nature of Request: The Housing Division recommends City Council adopt Proposed Resolution No. 20634 authorizing the City Manager to execute Change Order No. 2 to the contract between the City and Paramount Designs and Development, in the amount of $2,263.35 to make adjustments that are needed in the bathroom facility to accommodate specials needs according to ADA requirements per HUD guidelines and extending the contract term by 10 days. Staff Analysis/Considerations: The cost of the change order will be $2,263.35 which is available in the authorized contingency funds per Resolution No. 18-407. Due to this change, we will need to extend the contract 10 days. Paramount Design and Development, ADDRESS Beaumont,TX 3300 Woodrow Drive $130,385.82 2701 10th Street $128,800.82 2913 58th Street $125,813.36 TOTALS $385,000.00 Contingency $15,000.00 GRAND TOTALS $400,000.00 Days to complete 90 Budget Consideration: A contract was awarded to Paramount Design and Development to reconstruct 3 houses in the amount of $400,000, which included a contingency of $15,000. The change order in the amount of $2,263.35 will be deducted from the $15,000 in contingency funds. Funds are available in account numbers 108-2141-626-59-00, project numbers HE1602, HE1702 and 105- 1431-552.59-00, project numbers C43117 and C43151. RECOMMENDATION: The Housing Division recommends City Council adopt Proposed Resolution No. 20634 authorizing the City Manager to execute Change Order No. 2 to the contract between the City and Paramount Designs and Development, in the amount of $2,263.35 to make adjustments that are needed in the bathroom facility to accommodate specials needs according to ADA requirements per HUD guidelines and extending the contract term by 10 days. P. R. No. 20634 Date: 01/03/19 BF RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CI I Y OF PORT ARTHUR AND PARAMOUNT DESIGN AND DEVELOPMENT OF BEAUMONT, TEXAS FOR THE RECONSTRUCTION OF THREE (3) HOUSES, AND CITY COUNCIL AUTHORIZATION OF THE EXPENDITURE OF CONTINGENCY FUNDS IN THE AMOUNT OF $2,263.35 AND INCREASING THE CONTRACT TERM BY 10 DAYS TO A NEW TERM OF 120 DAYS. WHEREAS, pursuant to Resolution No. 18-407, the City County authorized a contract with Paramount Design and Development of Beaumont, Texas for the reconstruction of 3 houses in the amount of $400,000 which included a contingency of $15,000; and, WHEREAS, the City Council approved Resolution No. 18-407 which included a term of 90 days for the reconstruction of 3 properties which included 3300 Woodrow Drive; and, WHEREAS, pursuant to Resolution No. 18-475, the City Council approved Change Order No. 1 in the amount of $3,500 for Paramount Design and Development of Beaumont, Texas to change the setback from 20 feet to 30 feet for a property that is on a very narrow street and to extend the contract term 20 days; and, WHEREAS, the City has received Change Order No. 2 in the amount of $2,263.35 to make adjustments to the design of the bathroom facility to accommodate special needs for ADA requirements per HUD Guidelines at 3300 Woodrow Drive; and, WHEREAS, due to the changes, the City will need to increase the contract term 10 days; and, WHEREAS, it is recommended that City Council authorize the City Manager to execute Change Order No. 2 to adjust the design of the bathroom facility to accommodate the homeowner. The change order is attached hereto as Exhibit "A"; and, WHEREAS, it is deemed in the best interest of the City of Port Arthur to authorize the City Manager to execute this change order. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. THAT the facts and opinions in the preamble are true and correct. Section 2. THAT the City Council hereby authorizes the City Manager to execute Change Order 2 between the City and Paramount Design and Development, Beaumont, Texas to adjust the design of the bathroom facility to accommodate special needs for ADA requirements per HUD Guidelines for the homeowner located at 3300 Woodrow Drive. Section 3. THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of January, A.D., 2019 at Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: MAYOR: COUNCILMEMBERS: NOES: DERRICK FORD FREEMAN, MAYOR ATTEST: SHERRI BELLARD, CITY SECRETARY APPROVED A TO FORM: 7:4,( 6 VAL TIZEN , ORNEY APPROVED FOR ADMINISTRATION: HARVEY ROBINSON, INTERIM CITY MANAGER �i...� rrir RON BURTON, ASSISTANT CITY .` AGER, DIRECTOR OF DEVELOPMENT S RVICES tdAir\-11-taSil'M DrY----/ BEVERLY FRE N, DIRECTOR OF HOUSING & NEIGHBORHOOD REVITALIZATION APPROVE ';FOR LABILITY OF FUNDS: ANDREW ASQUEZ/FINANCE DIRECTOR (91 c ,,, 0).Q., CLI ON WILLIAMS, CPPB, PURCHASING MANAGER EXHIBIT "A" CHANGE ORDER#2 Resolution 18-407 ORIGINAL AGREEMENT DATE: September 13, 2018 PROJECT DESCRIPTION: Reconstruction of Three Homes in the amount of $400,000 which includes a$15,000 contingency. CHANGE IN SCOPE: Adjustments will be made to the bathroom facility at 3300 Woodrow Drive to accommodate specials needs for ADA requirements per HUD guidelines and extending the contract term by 10 days. ORIGINAL CONTRACT AMOUNT: $400,000 which includes a$15,000 contingency. CHANGE TO THE CONTRACT AMOUNT due to this CHANGE ORDER: $0. 3300 Woodrow Drive - $130,385.82 + $2,263.35 = $132,649.17. There is no change to the approved contract amount which is in the total amount of $400,000 that includes a $15,000 contingency. Resolution No. 18-475 authorized Change Order No. 1 in the total amount of$3,500, which was deducted from the $15,000 contingency, leaving a balance of$11,500. Change Order No. 2 is a total amount of$2,263.35, which will be deducted from the contingency balance of$11,500, leaving a new contingency balance of$9,236.65. ORIGINAL CONTRACT TERM: 90 days. Change Order No. 1 extended the contract term by 20 days and a new contract term to 110 days. Change Order No. 2 extends the contract term by 10 days. NEW CONTRACT TERM including the CHANGE ORDER No. 2 will be: 120 days SIGNED AND AGREED TO on the day of February, 2019. Paramount Design and Development Eric Broussard, Owner SIGNED AND AGREED TO on the day of February, 2019. CITY OF PORT ARTHUR Harvey Robinson, Interim City Manager GimLf-A Pi'i JJ ( )1 I IIT +�. Invoice for Shower at 3300 Woodrow Shower WI seat $52122 The and materials $542.13 Labor $1200.00 Invoice Total S 2263.35 • General Contractor 8045 Pevitot Rd Beaumont.TX 777707 4051-665-0553 r fiAMOUNTDESICNTEAMCGMA1L COM WWW.PARAMOUNTDESIGNTFAM.COM PHONE EMAtI ADDRESS WEBSITE l.. 5