Loading...
HomeMy WebLinkAboutPR 20673: THE SUBMISSION OF CONTRACT AMENDMENT NO. 2 FOR THE COMMUNITY DEVELOPMENT FUNDS CONTRACT INTEROFFICE MEMORANDUM GRANTS MANAGEMENT DIVISION To: Harvey Robinson, Interim City Manager From: Mary Essex, Grants Program Administrator Date: January 28, 2019 Re: P.R. 20673 Nature of Request: The Grants Management Division recommends City Council adopt Proposed Resolution No. 20673 authorizing the City Manager to execute Amendment No. 2 to Contract Number 13-339- 000-7653 between the City of Port Arthur and the Texas General Land Office to extend the contract expiration date from December 31, 2018 to June 30, 2019. Staff Analysis/Considerations: Per Resolution Number 13-269, the City of Port Arthur entered into a contract with the Texas General Land Office (GLO) for infrastructure recovery efforts due to damages resulting from Hurricane IKE. Pursuant to Resolution No. 14-034, City Council authorized Amendment No. 1 to Contract Number 13-339-000-7653 for an adjustment to the budgets to decrease the demolition allocation and reallocate the funds to Engineering/Architectural Services to cover the expenses related to completing a Phase 1 Environmental Site Assessment. Recommendation is made to amend the contract and extend the expiration date from December 31, 2018 to June 30, 2019. Budget Consideration: No impact to the budget. RECOMMENDATION: The Grants Management Division recommends City Council adopt Proposed Resolution No. 20673 authorizing the City Manager to execute Amendment No. 2 to Contract Number 13-339- 000-7653 between the City of Port Arthur and the Texas General Land Office to extend the contract expiration date from December 31, 2018 to June 30, 2019. P. R. No. 20673 Date: 01/28/19 MEE RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE SUBMISSION OF CONTRACT AMENDMENT NO. 2 FOR THE COMMUNITY DEVELOPMENT FUNDS CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE TEXAS GENERAL LAND OFFICE CONTRACT NUMBER 13-339-000-7653 (HURRICANE IKE RECOVERY ROUND 2.2). WHEREAS, pursuant to Resolution No. 13-269, the City of Port Arthur entered into a contract with the Texas General Land Office (GLO) for infrastructure recovery efforts due to damages resulting from Hurricane Ike; and, WHEREAS, pursuant to Resolution No. 14-034, the City Council authorized Amendment No. 1 to Contract Number 13-339-000-7653 for an adjustment to the budgets to decrease the demolition allocation and reallocate the funds to Engineering and Architectural Services to cover the expenses related to completing a Phase 1 Environmental Site Assessment; and, WHEREAS, the City of Port Arthur requests to amend its contract with the Texas General Land Office to extend the contract expiration date from December 31, 2018 to June 30, 2019, attached hereto as Exhibit "A". WHEREAS, it is deemed in the best interest of the City of Port Arthur to authorize the City Manager to execute said amendment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. THAT the facts and opinions in the preamble are true and correct. Section 2. THAT the City Council hereby authorizes the City Manager to execute Amendment No. 2 between the City of Port Arthur and the Texas General Land Office, in substantially the same form attached hereto as Exhibit "A", to extend the contract expiration date from December 31, 2018 to June 30, 2019. Section 3. THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of February, A.D., 2019 at Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: MAYOR: ; COUNCILMEMBERS: ; NOES: . DERRICK FORD FREEMAN, MAYOR ATTEST: SHERRI BELLARD, CITY SECRETARY APPROVED AS TO FORM: VAL TIZEN CITY ATTORNEY APPROVED FOR ADMINISTRATION: HARVEY ROBINSON, INTERIM CITY MANAGER RON BURTON, ASSISTANT CITY MANAGER APPRO ED FOR AVAILABILITY OF FUNDS: frk t c---ANDR W VASQyv, PA FINANCE DIRECTOR EXHIBIT "A" DocuSign Envelope ID:57CB7BD9-B546-4771-BAA5-845AC8048366 SPL LANE) O Ifw ..A1 y 3I:1TL 61-.Sv GLO Contract No. 13-339-000-7653 Amendment No. 2 THE GENERAL LAND OFFICE (the "GLO") and CITY OF PORT ARTHUR, ("Grantee"), each a "Party" and collectively"the Parties"to that certain contract denominated GLO Contract No. 13- 339-000-7653 (the"Contract"),now desire to amend the Contract. WHEREAS,the Parties desire to extend the term of the Contract; Now,THEREFORE,the Parties hereby agree as follows: 1. SECTION 3.01 of the Contract is amended to reflect a termination date of June 30, 2019. 2. This Amendment shall be effective upon the earlier of the date of last signature or DECEMBER 31,2018. 3. The terms and conditions of the Contract not amended herein shall remain in force and effect. 4. Further material revisions to the Contract shall be by written agreement of the Parties. SIGNATURE PAGE FOLLOWS GLO Contract No. 13-339-000-7653 Amendment No.2 Page 1 of 1 DocuSign Envelope ID:57CB7BD9-B546-4771-BAA5.845AC804836B SIGNATURE PAGE FOR AMENDMENT No.2 UNDER GLO CONTRACT No. 13-339-000-7653 GENERAL LAND OFFICE CITY OF PORT ARTHUR Mark A. Havens,Chief Clerk/ Name: Deputy Land Commissioner Title: Date of execution: Date of execution: Ce oG 156 DS DD f os SDDj _ DGC�`4 OS GCr REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DocuSign Envelope ID:57CB7BD9-B546-4771-BAA5-845AC804836B �PL LANDO ti A Y • E r `.• • (----- .. Jtil. V f: t 00 w ° ,,:"4/1_',-.,;---•• 4.*:c,' ST4„,E OF SUPPORTING DOCUMENTS DocuSi n Envelope ID:57CB7BD9-B546-4771-BAA5-845AC804836B tea.� BuySpeed Online © ® 0 Change Order(Ready to Send)-Open Market Purchase Order EP012354 SUM:3PS-Sent a General hems Subcontractors Address Accounting Anachments(6) Summary Back to PO System Warning(s) % Cloned ptootrse order n Comment for the whole change order: VENDOR NOTICE:PENDING EXECUTION OF CONTRACT AMENDMENT IN DOCUSIGN.VENDOR:City of Port Arthur GLO Contract N.13-339-000-7653.DESCRIPTION:Amendment 2 extending contract to June 30,201 9.FUNDING:IKE RD 2.2. EFFECTIVE DATE:Upon date of last signature.END DATE:June 30.2019.JUSTIFICATION:To complete construction projects underway.ASSOCIATED AMENDMENTS:010 Contract No.12-403-008 WO 8415,Amendment 3 to extend Atceneaux Wilson&Cole LLC to June 30.2019 Header/Item Changes snow 25 entries Firs: Fr cv.ou: 1 Next Last Showing Ito 4 of 4 entries Modified Field hem It Descnptlon User Updated Date Updated Show to Vendor hem Added 3 Jennifer Rodger 12/21/20180910:48 AM No Comments. Custom Field 3 Jennifer Rodgers 12/21/20111 09.10:48 AM No Comments: Custom Field 3 jenrofer Rodgers 12/21/201809.10:48 AM Na Comments: Custom Field 3 Jemrer Rodgers 12/21/201809.10:48 AM No Comments: Show 25 entre. Sirs[ Prev.ous 1 Next last Showing 1 to 4 of 4 entries Item Accounting Changes snow 25 entries First Pie1 Ne.: lv:; Showy 1 to 1 of 1 entries Modified Field Item Account Code Fiscal Year Description User Updated Date Updated Account Code 3 2019-21638-7611000-7611000-1111-13046-4280 18 Account code added. Jennifer Rodgers 12/21/201009:10:46 AM Comments: Shaw 25 entries Forst Previous I Nen Last Snowing I to 1 of 1 entries • Attachment File Changes • Modified Field File Descrlpoon User updated Date Updated Show to Vendor • Fie* 13-339.000.7653_Port Arthur R2.2_REDUNED AMENDMENT.pdf File'13-339.000-7653_Pon Arthur R2.2_R0DUNEDAMENDMENrydf added Jennifer Rodgers 12/21201809:10.48 AM No Fie a Fwd_Ike Round 2.2 Pon Arthur extension email.pdf File Twd_Ike Round 2.2_Port Arthur extension email pdf added Jennifer Rodgers 12/21/201809:10:48 AM No Approval Path Approval Path-CDR26000-(CDR Finance Approval) Delete Order Approver Alternate Level Date Requested Date Action Comments Sequence Approver 1 JefreyJardt Bonnie Kunles 1 12/21/201809:10 AM 12/21/2018 11:55 AM Approved BeffreyJandd Approval Path-BUDGET-(Budget Approval) Delete Order Approver Alternate Level Date Requested Date Action Comments Sequence Approver 2 Kevin Wallace Paul Borello 1 1221/2018 11:55 AM 12/27/2018 09.39 AM Approved!Kevin Walacel Acca code combo present In MIP Susan Dow Adel Bamlentos Amy Minor Jason Storey 3 Angie Williams Brent Nguyen 2 12/27/201809.39 AM 12/27/2018 D3.09 PM Approved(Angie Wiliam ,,nest Land Office and Veterans Land Board.= https://buy.glo.texas.gov/bso/document/revision/docRevisionSummary.sdo?docld=EP012354&docType=P&releaseNbr=O 1/2 DocuSi n Envelope ID:57CB7BD9-6546-4771-BAA5-845AC8048366 � BuySpeed Online Copyright t 2019 Periscope Holdings,Inc.-All R.gltts Reserved. T. c r-1 I and Office and Veterans Lend Board https://buy.glo.texas.gov/bso/document/revision/docRevisionSummary.sdo?docld=EP0123548docType=PBreleaseNbr=O 2/2 Docu5ipv. :`CURED Certificate Of Completion Envelope Id:57CB7BD9B5464771BAA5845AC804836B Status:Sent Subject:RUSH$0 Amendment No.2:13-339-000-7653 City of Port Arthur(Texas GLO) Source Envelope: Document Pages:5 Signatures:0 Envelope Originator: Certificate Pages:4 Initials:5 Joseph Cardona AutoNav:Enabled 1700 Congress Ave Envelopeld Stamping:Enabled Austin,TX 78701 Time Zone:(UTC-06:00)Central Time(US&Canada) joseph.cardona@glo.texas.gov IP Address:72.183.141.118 Record Tracking Status:Original Holder:Joseph Cardona Location:DocuSign 12/28/2018 5:28:16 PM joseph.cardona@glo.texas.gov Signer Events Signature Timestamp Ben BellomyDs Sent: 12/28/2018 5:35:48 PM ben.bellomy@glo.texas.gov L Viewed: 12/31/2018 9:57:46 AM Attorney 111 Signed: 12/31/2018 10:17:47 AM Texas General Land Office Security Level: Email,Account Authentication Signature Adoption:Pre selected Style (None) Using IP Address:204.65.210.41 Electronic Record and Signature Disclosure: Not Offered via DocuSign Heather Lagrone �Dg Sent: 12/31/2018 10:17:50 AM heather.lagrone.glo@recovery.texas.gov (, Viewed: 12/31/2018 10:44:00 AM Texas General Land Office Signed: 12/31/2018 10:44:13 AM Security Level:Email,Account Authentication (None) Signature Adoption:Pre-selected Style Using IP Address:104.54.227.24 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Heather Lagrone (_D8 Sent:12/31/2018 10:44:14 AM Heather.Lagrone.glo@recovery.texas.gov E}' Viewed: 12/31/2018 10:47:53 AM Texas General Land Office Signed: 12/31/2018 10:48:06 AM Security Level:Email,Account Authentication (None) Signature Adoption:Pre-selected Style Using IP Address: 104.54.227.24 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Marc Barenblat D8 Sent: 12/31/2018 10:48:08 AM marc.barenblat@glo.texas.gov rM'i5 Viewed: 12/31/2018 11:10:25 AM Deputy General Counsel Signed: 12/31/2018 11:11:10 AM Texas General Land Office Security Level:Email,Account Authentication Signature Adoption:Pre selected Style (None) Using IP Address: 136.62.57.79 Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Jeff Gordon �D8 Sent: 12/31/2018 11:11:11 AM jeff.gordon@glo.texas.gov aG Viewed: 12/31/2018 11:12:11 AM General Counsel Signed: 12/31/2018 1 1:12:16 AM Texas General Land Office Security Level:Email,Account Authentication Signature Adoption:Pre selected Style (None) Using IP Address:204.65.210.61 Electronic Record and Signature Disclosure: Not Offered via DocuSign Harvey Robinson Sent: 12/31/2018 11:12:17 AM harvey.robinson@portarthurtx.gov Resent: 1/9/2019 9:57:46 AM Security Level: Email,Account Authentication Resent: 1/24/2019 3:38:14 PM (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Mark A.Havens Mark.Havens @ GLO.TEXAS.GOV Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp BSO Team COPIED Sent: 12/28/2018 5:35:46 PM bsorequests@recovery.texas.gov Viewed: 12/31/2018 1:15:03 PM Texas General Land Office Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Drafting Requests COPIED Sent:12/28/2018 5:35:46 PM draftingrequests@GLO.TEXAS.GOV Texas General Land Office Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kelly McBride COPIED Sent: 12/28/2018 5:35:46 PM kelly.mcbride@glo.texas.gov Director of Contract Management Texas General Land Office Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Mark Lawley COPIED Sent:12/28/2018 5:35:47 PM Marklawley@glo.texas.gov Texas General Land Office Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Stephen A McDonald COPIED Sent:12/28/2018 5:35:47 PM stephen.mcdonald@glo.texas.gov Contract Manager Cardno GS Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Esmeralda Sanchez COPIED Sent: 12/31/2018 10:17:48 AM Esmeralda.Sanchez.glo@recovery.texas.gov Texas General Land Office Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Matthew Anderson COPIED Sent:12/31/2018 10:17:48 AM matthew.anderson.glo@recovery.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounting Team COPIED Sent:12/31/2018 10:17:49 AM DR.SystemAccess@glo.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Cynthia Hudson COPIED Sent: 12/31/2018 10:17:49 AM cynthia.hudson.glo@recovery.texas.gov Viewed: 12/31/2018 10:38:19 AM Infrastructure Manager Texas General Land Office Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Diane Hill-Smith COPIED Sent: 12/31/2018 10:44:14 AM diane.hill-smith.glo@recovery.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Stephanie Crenshaw COPIED Sent:12/31/2018 11:11:11 AM stephanie.crenshaw@glo.texas.gov Texas General Land Office Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Rebecca Underhill COPIED Sent:1/24/2019 3:38:15 PM rebecca.underhill@portarthurtx.gov Viewed: 1/24/2019 3:42:27 PM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Gregory Rankin gregory.rankin@glo.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign HUB HUB@glo.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Angie Williams Angie.Williams@glo.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Martin Rivera Jr martin.rivera.glo@recovery.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Pamela Mathews pamela.mathews.glo@recovery.texas.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/24/2019 3:38:15 PM Payment Events Status Timestamps