HomeMy WebLinkAboutPR 20678: TWO F-150 TRUCKS FOR WATER UTILITIES City of
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INTEROFFICE MEMORANDUM
Date: January 28, 2019
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Donnie Stanton—Assistant Director of Utilities
RE: PR 20678 —Purchase of two Ford F-150 Regular Cab Trucks for the Water
Utilities Department, from Four Stars Ford, of Jacksboro, Texas, through
Solicited Bids
Introduction:
The Customer Service Division and the Water Distribution Division of the Utility Department
are both in need of an F-150 Regular Cab Truck. Bids were solicited and two (2) companies
submitted bids for this purchase. The Truck package in Option 3 of the bids was selected to fill
these needs. Four Stars Ford of Jacksboro, Texas submitted the lowest bid for this requested
unit. Funds in the amount of$19,959 for each truck ($39,918 total) are available in Account
No. 625-1801-532.93-03 (Motor Vehicles - Water Distribution replacing Unit 1975) and
Account No. 625-1801-532.93-01 (Motor Vehicles- Customer Service replacing Unit 1769).
Background:
The Ford F-150 Regular Cab Trucks are budgeted for the Water Distribution and Customer
Service Divisions. These vehicles are an essential part of operations.
Bucket Impact:
The motor vehicles requested is budgeted in the Water Distribution and Customer Service
Divisions for the current fiscal year.
Recommendation:
It is recommended that City Council adopts Proposed Resolution No. 20678, which authorizes
the City Manager to purchase two 2019 Ford F-150 Regular Cab Trucks for the Water Utilities
Department, from Four Stars Ford of Jacksboro, Texas, via solicited bids.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 20678
1/29/19 ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
TWO (2) FORD F-150 REGULAR CAB TRUCKS FOR
THE WATER UTILITIES DEPARTMENT; ONE FOR
THE WATER DISTRIBUTION DIVISION, AND ONE
FOR THE CUSTOMER SERVICE DIVISION, FROM
FOUR STARS FORD, OF JACKSBORO, TEXAS,
THROUGH SOLICITED BIDS, IN THE TOTAL
AMOUNT OF $39,918.00. FUNDS ARE AVAILABLE IN
CAPITAL EQUIPMENT ACCOUNT NO. 625-1801-532.93-
03 (MOTOR VEHICLES-WATER DISTRIBUTION) AND
NO 625-1801-532.93-01 (MOTOR VEHICLES-
CUSTOMER SERVICE).
WHEREAS, the Water Utilities Department routinely uses various trucks in the
construction, operation, and maintenance activities of the Wastewater Conveyance Division
throughout the city; and,
WHEREAS, both the Water Distribution Division and Customer Service Division need
to purchase a Ford F-150 Regular Cab Truck (Option 3 on Exhibit A) to replace Units 1675 and
1769; and,
WHEREAS, the City solicited bids for 2019, Ford F-150 Regular Cab Trucks, as is
delineated in our Purchasing Policy and received two (2) bids(Option 3 on Exhibit"A); and,
WHEREAS, Four Stars Ford, of Jacksboro, Texas, through solicited bids, submitted the
lowest bid for a 2019, Ford F-150 Regular Cab Truck, in the amount of $19,959.00 each
(attached as Exhibit"A"), for a total of$39,918.00 for both vehicles; and,
WHEREAS,the received bid meets specifications,NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 20678
1/29/19 ds
Page 2 of 3
THAT, the City Council hereby authorizes the purchase of two (2) 2019, Ford F-350
Utility Crew Cab Truck from Four Stars Ford of Jacksboro, Texas, through solicited bids, in the
total amount of$39,918.00; and,
THAT, funds are available in Account No. 625-1801-532.93-03. Motor Vehicles, Water
Distribution, and Account No. 625-1801-532.93-01; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2019 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FO '
Sherri Bellard Valecia T zeno
City Secretary City Attorney
P. R. No. 20645
1/29/19 ds
Page 3 of 3
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Harvey Robinson Andre Vasquez, CPA
Interim City Manager Director of Finance
Dr. Hani Tohme, P.E.
Director of Public Services
Clifto illiams, CPPB
Purchasing Manager
EXHIBIT A
(Bid Tabulation)
CITY OF PORT ARTHUR TEXAS
Bid Tabulation
vir2rIlt Trucks for Utility Operations
Bid Opening Date:January 2,2019
Rockdale Country Ford Four Stars Ford
Delivery Delivery
Item# Description Cost Make& Model Time Cost Make&Model Time
1 Option 1 20,075 Ford 150 SWB FIC 120 Days 19,959 Ford F150 XL 4x2 110 Days
2 Option 2 20,325 Ford 150 SWB FIC 120 Days 20,223 Ford F150 XL 4x2 110 Days
3 Option 3 20,410 Ford 150 SWB FIC 120 Days 19,959 Ford F150 XL 4x2 110 Days
4 Option 4 35,375 Ford 350 Utl.Crew Cab 180 Days 37,497 Ford F150 XL 4x2 140 Days
Location Rockdale,Texas Jacksboro,Texas
), )L WG lcZhtd January 4,2019
Clifton'Williams,CPPB,Purchasing Manager Date
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