HomeMy WebLinkAboutPR 20681: LIBRARY'S PARKING LOT - CHANGE ORDER .�� //
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Texas
Port Arthur Public Library
www.PortArthurTx.gov
INTEROFFICE MEMORA N D U M
Date: 2/11/2019
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Steven Williams, Library Directo
RE: PR 20681 Library's Parking Lot—Change Order
Introduction:
The intent of this agenda item is to seek the City Council's approval to authorize Change Order#1
increasing the existing contract with Greenscapes Six, LLC of Baytown,Texas, in the amount of
$16,110.00 for repair of the parking lot at the Library. This will increase the amount of the contract
to $150,065.00. The increase will be funded with account 147-2300-901.32-00 project#082617.
The final disaster award has not been determined but expect as much as 90% of the contract cost
should be recoverable from FEMA.
Background:
Greenscapes Six, LLC was awarded the contract to repair the parking lot at the Library in the amount
of$133,955.00. During a preconstruction meeting it was recommended that"high early concrete
mix"is needed because this would allow traffic on the pavement after 24 hours. The concrete in the
original contract will not allow traffic on the pavement for at least 21 days. The new contract will
total $150,065.00.
Budget Impact:
The increase of$16,110.00 will be funded with account 147-2300-901.32-00 project#082617. The
final disaster award has not been determined but expect as much as 90%of the contract cost should
be recoverable from FEMA.
Recommendation:
It is recommended that City Council authorize the City Manager to authorize Change Order#1 for
$16,110.00, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
4615 9`h Avenue a Port Arthur,Texas 77642 a 409.985.8838
P.R.No. 20681
2/11/2019 sw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND GREENSCAPES SIX, LLC OF BAYTOWN, TEXAS
FOR REPAIRS TO THE PARKING LOT AT THE PORT ARTHUR
PUBLIC LIBRARY, INCREASING EXISTING CONTRACT BY $16,110 TO
A NEW CONTRACT AMOUNT OF $150,065; PROJECT WILL BE
FUNDED WITH HURRICANE HARVEY ACCOUNT NO. 147-2300-901.32-
00, PROJECT NO. 082617.
WHEREAS, per Resolution 19-042, the City entered into a contract with Greenscapes
Six, LLC of Baytown, Texas, for repair of the parking lot at the Port Arthur Public Library for
$133,955; and
WHEREAS, Greenscapes Six, LLC recommended "high early concrete mix" for the
parking lot repair; and
WHEREAS, the concrete mix in the original contract will not allow traffic on the
pavement for at least 21 days; and
WHEREAS, the high early concrete mix will allow traffic on the pavement after 24
hours, and
WHEREAS, Greenscapes Six, LLC submitted a Change Order No. 1 to apply the high
early concrete mix, as attached in Exhibit"A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute Change Order No. 1 (attached
as Exhibit "A") to the contract on behalf of the City of Port Arthur with Greenscapes Six, LLC
for the repairs to the parking lot at the Port Arthur Public Library; and
THAT, Change Order No. 1 increases the contract amount by $16,110, to a new contract
amount of$150,065.
THAT, a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED this day of , AD, 2019, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
t 6 i.
Val Tizeno, city Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson,Interim City Manager
Stev illiams, Director of Library
APPROVED AS TO AVAILABILITY OF FUNDS:
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Andrew asquez, CP
Finance Director
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Clinon Williams,Purchasing Manager
EXHIBIT "A"
CHANGE ORDER NO. 1
ORIGINAL AGREEMENT DATE: 2/13/2019
PROJECT DESCRIPTION: LIBRARY PARKING LOB
CHANGE IN SCOPE: HIGH-EARLY CONCRETE
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT PRICE: $133,955
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER) : $133, 955
The Contract Amount due to this CHANGE ORDER will be increased by: $16, 110
The new CONTRACT AMOUNT including the CHANGE ORDER will be : $150,065
ORIGINAL CONTRACT DAYS: 30
NEW CONTRACT DAYS: 30
SIGNED AND AGREED TO on the 13TH day of FEBRUARY, 2019.
GREENSCAPES SIX, LLC
Signature:
4=-=-___
Print Name: JOEY TAYLOR
Title: MANAGING PARTNER
SIGNED AND AGREED TO on the day of , 2019 .
CITY OF PORT ARTHUR
BY:
HARVEY ROBINSON,
INTERIM CITY MANAGER