HomeMy WebLinkAboutPR 20686: 2ND YEAR, FINAL RENEWAL OF CONTRACTS FOR THE PURCHASE OF WATER AND WASTEWATER TREATMENT CHEMICALS Car of
rirr rtlrur
l
INTEROFFICE MEMORANDUM
Date: February 8, 2019
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Public Services 14-5(
RE: PR 20686—Second Year, Final Renewal of Contracts for the Purchase of Water
and Wastewater Treatment Chemicals
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to
authorize the second year, final renewal, of contracts between the City of Port Arthur and
Brenntag Southwest, Inc. and Airgas Specialty Products, Inc., for the purchase of water and
wastewater treatment chemicals for the Water Utilities Department, with a projected budgetary
impact of $175,000.00. The funds are budgeted and available in Water Purification and
Wastewater Treatment Divisions, Account Numbers 410-1252-532.29-02 and 410-1256-
532.29-02, Treatment Chemicals.
Background:
The City desires to renew the water and wastewater treatment chemicals for a second year
(first renewal) for the following companies:
Chemical Recommended Bidder Cost
25% Sodium Hydroxide Brenntag Southwest $738.00/dry ton
Anhydrous Ammonia Airgas Specialty Products $0.65/1b.
"Remember, we are here to serve the Citizens of Port Arthur"
PR 20686
Second Year/Final Renewal-Water/Wastewater Chemicals Purchase
Page 2
Budget Impact
The projected budgetary impact for these chemicals is $175,000.00. The account numbers are
Treatment Chemicals, 410-1252-532.29-02 (Water Purification) and 410-1256-532.29-02
(Wastewater Treatment).
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 20686, which authorizes
City Manager to authorize the second year (final renewal) of contracts between various
companies for the purchase of water and wastewater treatment chemicals for the Water
Purification and Wastewater Treatment Plants.
P.R. No. 20686
2/8/19 to
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR
(FINAL RENEWAL) OF CONTRACTS BETWEEN THE
CITY OF PORT ARTHUR AND BRENNTAG
SOUTHWEST, INC. AND AIRGAS SPECIALTY
PRODUCTS, INC., FOR THE PURCHASE OF WATER
AND WASTEWATER TREATMENT CHEMICALS FOR
THE WATER UTILITIES DEPARTMENT, WITH A
PROJECTED BUDGETARY IMPACT OF $175,000.00.
BUDGETED FUNDS ARE AVAILABLE IN WATER
PURIFICATION AND WASTEWATER TREATMENT
DIVISIONS, ACCOUNT NOS. 410-1252-532.29-02 & 410-
1256-532.29-02, TREATMENT CHEMICALS.
WHEREAS, pursuant to Resolution 18-107, the City of Port Arthur entered into
contracts with the Water Utilities Department for the purchase of water and wastewater treatment
chemicals, which are utilized to treat drinking water and wastewater at various treatment
facilities throughout the city; and,
WHEREAS, the City desires to renew said water and wastewater treatment chemicals
for a second year (first renewal), with the two (2) vendors, Brenntag Southwest, Inc., for 25%
sodium hydroxide, and Airgas Specialty Products, Inc., for anhydrous ammonia; and,
WHEREAS,the total projected budgetary impact is $175,000.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, City Council hereby authorizes the City Manager to execute on behalf of the City
of Port Arthur, the second year (final renewal) between the City of Port Arthur and Brenntag
Southwest, Inc. and Airgas Specialty Products, Inc.,as shown in the individual contracts attached
as Exhibits "A", "B"; and,
THAT, funding for these chemicals is provided in the Water Utilities Department
Account Numbers 410-1252-532.29-02 and 410-1256-532.29-002; and,
P.R. No. 20686
2/26/18 to
Page 2 of 3
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2019 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Harvey Robinson
City Secretary Interim City Manager
APPROVED AS TO FORM:
lid, Lot
V ecia Ti ' Clifton illiams, CPPB
City Attorney Purchasing Manager
P.R. No.20686
2/26/19 to
Page 3 of 3
Dr. Hani Tohme, P.E.
Director of Public Services
APPROVED AS TO AVA LABILITY OF FUNDS:
>d4Nt. „..,v
Andrew Vasquez, CPA
Director of Finance
Account Nos.410-1252-532.29-02
410-1256-532.29-02
P.R. No. 20686
2/26/19
Exhibit "A"
(Brenntag Southwest, Inc.)
P.R. No. 20686
2/26/19
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2019, by
and between an individual, firm partnership or corporation, Brenntag Southwest, Inc.,
of Lancaster, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal
corporation organized under the laws of the State of Texas, hereinafter called the
"Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1 . Pursuant to Resolution No. 18-107, the City entered into a one (1) year contract
with the option to renew for one (1) additional year. The parties hereby agree to
exercise said option for the second year (final renewal). The term of this Contract shall
be from April 18, 2019 to April 17, 2020. The City can terminate this contract at its
convenience which includes, but not limited to, funding not being available in any
budget cycle with ten (10) days written notice.
2. The Vendor will provide 25% Sodium Hydroxide, as delineated and submitted in
their bid on January 24, 2018.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the
term of this contract, $738.00/ton for 25% Sodium Hydroxide as shown in the Bid
schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B)Specifications *
(C)General Information *
(D)Bid *
(E)Addendum *
(F) Notice to Proceed *
*These items were attached to the original letting contract. This agreement is only
included in this renewal.
P.R. No. 20686
2/26/19
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies each of which shall be
deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2019.
WITNESS: CONTRACTOR:
Brenntag Southwest, Inc.
SIGNED AND AGREED to on the day of , 2019.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
P.R. No. 20686
2/26/19
Exhibit "B"
(Airgas Specialty Products, Inc.)
P.R. No. 20686
2/26/19
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2019, by
and between an individual, firm partnership or corporation, Airgas Specialty Products,
Inc. of Lawrenceville, GA, hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter called
the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. Pursuant to Resolution No. 18-107, the City entered into a one (1) year contract
with the option to renew for one (1) additional year. The parties hereby agree to
exercise said option for the second year (final renewal). The term of this Contract shall
be from April 18, 2019 to April 17, 2020. The City can terminate this contract at its
convenience which includes, but not limited to, funding not being available in any
budget cycle with ten (10) days written notice.
2. The Vendor will provide Anhydrous Ammonia, as delineated and submitted in
their bid on January 24, 2018.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the
term of this contract, $0.65/lbs.) for Anhydrous Ammonia as shown in the Bid
schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B)Specifications *
(C)General Information *
(D)Bid *
*These items were attached to the original letting contract. This agreement is
only included in this renewal.
P.R. NO. 20686
2/26/19
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies each of which shall be
deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2019.
WITNESS: CONTRACTOR:
Airgas Specialty Products, Inc.
SIGNED AND AGREED to on the day of , 2019.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager