HomeMy WebLinkAboutPR 20668: TWO DUMP TRUCKS FOR WATER UTILITIES DEPT., WATER PURIFICATION AND WASTEWATER TREATMENT DIVISIONS Cit of I�
nrt rtltrtr
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 22, 2019
To: The Honorable Mayor and City Council
• Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Public Services
RE: PR 20668 - Purchase of Two (2) Dump Trucks for Water Utilities Dept., Water
Purification and Wastewater Treatment Divisions
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase two (2) Peterbilt 348 (Tandem) Dump Trucks for the Water Utilities Department, for
the Water Purification and Wastewater Treatment Divisions. The new dump trucks (2) have a
Buyboard Cooperative Purchasing Quote of$126,629.00/each from Rush Truck Center of San
Antonio, Texas, with a total of$253,258.00, and will be paid out of Account No. 625-1801-
532.93-02/Capital Equipment for Water Purification and Account No. 625-1801-532.93-
06/Capital Equipment for Wastewater Treatment Division.
Background:
The Dump Trucks will be utilized in the Water Utilities Department, Water Purification
Division and the Wastewater Treatment Division.
Budget Impact:
The new dump trucks (2) have a Buyboard Cooperative Purchasing Quote of$126,629.00/ea.
from Rush Truck Center of San Antonio, Texas, and will be paid out of Account No. 625-
1801-532.93-02/Capital Equipment for the Water Purification Division and Account No. 625-
1801-532.93-06 for the Wastewater Treatment Division.
Recommendation:
It is recommended that City Council approve the City Manager to purchase Peterbilt 348
Dump Trucks(2) for the Water Utilities Dept./W. Purification& WW Treatment Divs.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 •x Port Arthur,Texas 77641-1089 •z 409.983.8101 * FAX 409.982.6743
P. R. No. 20668
3-12-19 to
•
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
TWO (2) PETERBILT 348 DUMP TRUCKS FOR THE
WATER UTILITIES DEPARTMENT, ONE (1) FOR THE
WATER PURIFICATION DIVISION, AND ONE (1) FOR
THE WASTEWATER TREATMENT DIVISION, FROM
RUSH TRUCK CENTER OF SAN ANTONIO, TEXAS,
THROUGH BUYBOARD, IN THE AMOUNT OF
$126,629.00/EACH, FOR A TOTAL AMOUNT OF
$253,258.00. FUNDS ARE AVAILABLE IN ACCOUNT
NO. 625-1801-532.93-02, CAPITAL EQUIPMENT FOR
THE WATER PURIFICATION DIVISION AND
ACCOUNT NUMBER 625-1801-532.93-06, CAPITAL
EQUIPMENT, FOR THE WASTEWATER TREATMENT
DIVISION.
WHEREAS, the Water Utilities Department routinely uses various trucks in the
construction, operation, and maintenance activities of the Water Purification and Wastewater
Treatment Divisions, while working throughout the City; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program ("Buyboard"); and,
WHEREAS, City staff has solicited a BUYBOARD quote for two (2) Peterbilt 348
Dump Trucks, as delineated in our Purchasing Policy; and,
WHEREAS, Rush Truck Center, of San Antonio, Texas, through BUYBOARD,
provided the quote attached as Exhibit "A", which meets our specifications required by both the
Water Purification and the Wastewater Treatment Divisions; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the purchase of two (2) Peterbilt 348 Dump
Trucks from Rush Truck Center of San Antonio, Texas, through BUYBOARD, in the amount of
$126,629.00/each; one (1) dump truck for the Water Purification Division and one (1)
P. R. No. 20668
3/12/19 to
Page 2 of 2
dump truck for the Wastewater Treatment Division, for a total amount of$253,258.00; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2019
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard alecia Ti o •
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: A' 'ROVED AS TO AVAILABILITY
I FUNDS:
/ C.C_a- 21-4_06z,(_L-el
Harvey Robinson Andfew-V-asquez,.CPA
Interim City Manager Director of Finance
Dr. Hani Tohme, P.E.
Director of Public Services
61 4
Clift• Williams, CPPB
Purchasing Manager
EXHIBIT A
(Performance Truck/BUYBOARD Quote)
TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE
BUYBOARD
Vendor RI SI-!TRU('(INTER Date Prepared _21,9019
Contact for Vendor: Drery Ac ubauer Phone (830) 320-5254
End I lscr: Crh-of roll Autlxu•
End I Contact: Chiffon Williams Phone/Fax
Product Description: Peterbilt 348 Dump
A: Base Price in Bid/Proposal Number: 521-16 Series: 348 S 73,656.00
B: Published Options(Itemize Below)
DESCRIPTION AMOUNT OPT# DESCRIPTION AMOUNT
I'etcrhilt Full Steel Inner liner S 1,236.00 wic.nr6i 21 Pt. Rush Care Inspection $ 1,230.00
l'cterbilt Dana 14M front w/3..5 drop S 1,322.00 wrc.nroa Dump Bed
Peterbilt Ditt Lock S 2,105.00 Pctcrlalt Paccar PXP 3.50 hp
Peterbilt Dana DSP I I Rear.10K .5 8,112.00 Peterbilt Alum Wheel pkg S 864,00
Peterbilt Peterbilt Airtrac S '1,177.00
l'ctcrbilt alliuxr rtOtS)RDS-P Transmission ,S 10,1;2.00
Subtotal Column 1.1 $ 28,004.00 Subtotal Column 2: $ 21,769.O0
Published Options added to Base Price(Subtotal of"Col 1"& "Col 2") $ 52,7 73.00
C: Subtotal of A + B $ 126,d20.00
D: Non Published Options
Subtotal Column 1: $ - Subtotal Column 2: $ -
Unpublished Options added to Base price(Subtotal"Col 1 +Co12') -
E: Contract Price Adjustment(If any, explain here)
F: Total of C +D +/- E $ 126,420.00
G: Quantity orderer Units: 2.00 x F $ 252,833.00
H: BUYBOARD Administrative Fee $ 1.00.(1)
I: Non-Equipment Charges & Credits (I.e.:Ext. Warranty, Trade-In, Delivery, etc.)
J: TOTAL PURCHASE PRICE INCLUDING (G+H+I) S 2:;3,253.00