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Home My WebLink AboutPO 6751: FY18-19 BUDGET AMENDMENT NUMBER 4 — Ciry of 1 40 Vc.=...... rt rtlru � www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 13, 2019 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City •. ager From: Rebecca Underhill, Acting Finan VI" or RE: P.O. 6751 - FY18-19 Budget Amendment Number 4 Introduction: Budget amendments are requested to appropriate additional funds in the General Fund, Solid Waste Fund, Pleasure Island Fund and the Capital Reserve Fund to make sufficient funds available to cover expenditures previously recommended and approved by City Council, or anticipated needs to complete the fiscal year $105,711 is requested to increase appropriation in the General Fund and $165,992 is requested to increase the appropriation in the Capital Reserve Fund. These funds were used to repay the Texas Commission on Environmental Quality (TCEQ) for unused funds earmarked for the Supplemental Environmental Projects (SEP). The repayment was approved by City Council 2/26/19. $98,000 is requested to increase the Civic Center appropriation for unanticipated repairs at several City owned facilities that were not included in the budget. The FY2019 maintenance budget was reduced in anticipation that newly renovated buildings would require less costly maintenance. However, unexpected additional maintenance costs have occurred, including a new roof for the Ryman Building($25,000), Civic Center flooring and plumbing issues ($12,500),replacement of the Siemens electronic controls ($12,000) and HVAC problems at the Civic Center($34,500), and water intrusion problems at the West Side Clinic ($14,000) as previously discussed with City Council. $67,000 is requested to increase the Street Division budget for payment to Waukesha-Pearce Industries for repairs to an excavator. Insurance proceeds were received from TML for the full "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of - 4 ort rthu__ ort rt Texas www.PortArthurTx.gov amount and deposited to the General Fund revenues so fund balance will not be effected. Request for payment will be presented to City Council for approval. $300,000 is requested to increase the Solid Waste Fund appropriation for unanticipated expenditures in the Landfill Division for the hauling of materials for daily cover. Contracting for this service is presented to City Council for approval at this meeting (PR 20688). $52,100 is requested to fund change order number 2 to the contract with Crawley Shoreline Construction for the additional Pleasure Island bulkhead repair project. Contract was approved by City Council 1/29/19. Background: The FY 18-19 budget was approved on September 11, 2018. This is the fourth budget amendment requested for this budget year. Budget Impact: The above requests will increase the appropriation and decrease the ending fund balance by $203,711 in the General Fund, by $300,000 in the Solid Waste Fund,by $52,100 in the Pleasure Island Fund, and by $165,992 in the Capital Reserve Fund. Recommendation: The attached Proposed Ordinance No. 6751 amends the budget to provide sufficient funding in the General Fund, Solid Waste Fund,the Pleasure Island Fund and the Capital Reserve Fund as outlined above and we recommend that the City Council approve it as presented. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. O. NO. 6751 KD 3.12.19 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2018 AND ENDING SEPTEMBER 30, 2019 BY$270,711 FOR THE GENERAL FUND,BY$300,000 FOR THE SOLID WASTE FUND, BY $52,100 FOR THE PLEASURE ISLAND FUND, AND BY $165,992 FOR THE CAPITAL RESERVE FUND. WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may make emergency appropriations from time to time; and WHEREAS, the City Council may make budget amendments for emergencies under Section 102.009 and for Municipal purposes under Section 102.010 Local Government Code; and WHEREAS, on September 11, 2018, the City Council approved and adopted Ordinance 18-50 which appropriated the 2018-2019 budget; and WHEREAS, on October 30, 2018, the City Council approved and adopted ordinance No. 18-66, which amended ordinance No. 18-50. WHEREAS,on November 6, 2018,the City Council approved and adopted ordinance No. 18-68, which amended ordinance No. 18-66. WHEREAS, on January 15, 2018, the City Council approved and adopted ordinance No. 19-02, which amended ordinance No. 18-68. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following funds/departments Budget be increased(decreased) as shown: General Fund Civic Center $ 98,000 Public Works $ 67,000 Transfers Out $ 105,711 Solid Waste Fund $ 300,000 Pleasure Island Fund $ 52,100 Capital Reserve Fund $ 165,992 Section 3. That Section 4 of Ordinance 18-50 is amended to read: That there be and is hereby appropriated the sum of Seventy Million, Seven Hundred Eighty Three Thousand, One Hundred Seventy Five Dollars ($70,783,175) to the General Fund for the payment of the Operating Expenses,and necessary Capital Outlay for the City Government for the following Departments and uses: Department or Use Amended Inc./(Dec) Amended Budget Appropriation Budget Administration $ 1,613,294 $ 1,613,294 City Secretary 2,097,232 2,097,232 City Attorney 1,127,621 1,127,621 Finance 2,288,445 2,288,445 Information Technology 1,747,846 1,747,846 Human Resources 813,215 813,215 Development Services 5,876,346 5,876,346 Civic Center 774,571 98,000 872,571 Police 20,509,145 20,509,145 Fire 13,905,674 13,905,674 Public Works 8,312,925 67,000 8,379,925 Health 1,500,621 1,500,621 Parks &Recreation 3,048,723 3,048,723 Library 1,274,655 1,274,655 Transfers to Other Funds 5,622,151 105,711 5,727,862 Total $ 70,512,464 $ 270,711 $ 70,783,175 Section 4. That Section 7 of Ordinance 18-50 is amended to read: That there be and is hereby appropriated the sum of Eight Million,Five Hundred Thirty Three Thousand, Seven Hundred Thirty Dollars ($8,533,730) to the Solid Waste Fund for the payment of the Operating Expenses, and necessary Capital Outlay for the Solid Waste Department. Section 5. That Section 8 of Ordinance 18-50 is amended to read: That there be and is hereby appropriated the sum of One Million, Two Hundred Ninety Two Thousand, Two Hundred Sixty Five Dollars ($1,292,265) to the Pleasure Island Fund for the payment of the Operating Expenses, and necessary Capital Outlay for Pleasure Island. Section 6. That Section 9 of Ordinance 18-50 is amended to read: That there be and is hereby appropriated the sum of One Million, Six Hundred Sixty Seven Thousand, Six Hundred Ninety Two Dollars ($1,667,692) to the Capital Reserve Fund for the purchase of capital equipment. Section 7. That the General Fund estimated unassigned fund balance shall be decreased by $203,711, the Solid Waste Fund shall be decreased by $300,000, the Pleasure Island Fund shall be decreased by$52,100,and the Capital Reserve Fund shall be decreased by$165,992 if all other revenues and expenditures come in as budgeted. Section 8. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 9. That this Ordinance shall be effective immediately. READ, ADOPTED, AND APPROVED, this day of March, 2019, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor Councilmembers: NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Valecia Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager Pc cca Underhill, Acting Director of Finance