HomeMy WebLinkAboutPR 20697: AGREEMENT WITH JEFFERSON COUNTY PCT-2 TO REHABILITATE VITERBO RD FROM WEST PORT ARTHUR ROAD TO THE CITY LIMITS ii
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INTEROFFICE MEMORANDUM
Date: February 13, 2019
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
hrom: Alberto Elefano, P.E., City Engineer
RE: P.R. 20697—Interlocal Agreement between the City of Port Arthur and
Jefferson County Pct-2 to rehabilitate Viterbo Rd from West Port Arthur Road
to the City Limits
Introduction:
Approving an interlocal agreement between the City of Port Arthur and Jefferson County Pct-2
to rehabilitate Viterbo Road from West Port Arthur Road to the City Limits for all road materials
needed for the Viterbo Road Project($79,000)
Background:
Viterbo Rd. from West Port Arthur Road to the City limits is full of potholes and is in desperate
need of rehabilitation. Precinct-2 maintains the precinct's side of Viterbo road and just
completed chip sealing the road last year(2018). The City of Port Arthur approached Jefferson
County Pct-2 for assistance in rehabilitating the City part of Viterbo road. The City will cut all
roadway edges and shoulder areas and re-cut the ditches on both sides of the roadway. Jefferson
County will then reclaim and double chip seal the City part of Viterbo road just like they did for
the precinct part of Viterbo. This will show continuity and will make the road appear consistent.
Budget Impact:
Funding is available in the Capital Improvement Account No. 307-1601-591.86-00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
Approval of P. R. No. 20697 authorizing the City Manager to execute an interlocal agreement
between the City of Port Arthur and Jefferson County Pct-2 to rehabilitate Viterbo Road from
West Port Arthur Road to the City Limits for all road materials needed for the Viterbo Road
Project ($79,000)
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. 20697
02/18/19 ace
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT
ARTHUR AND JEFFERSON COUNTY PRECINCT-2 TO
REHABILITATE VITERBO ROAD FROM WEST PORT ARTHUR ROAD
TO THE CITY LIMITS OF PORT ARTHUR, TEXAS FOR ALL ROAD
MATERIALS NEEDED FOR VITERBO ROAD ($79,000.00).
FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENTS
ACCOUNT NO. 307-1601-591.86-00.
WHEREAS, the purpose of this agreement is to rehabilitate Viterbo Road from
West Port Arthur Road to the city limits of Port Arthur, Texas because the existing road
is full of potholes and is in desperate need of rehabilitation; and,
WHEREAS, Jefferson County Precinct-2 maintains the precinct's section of
Viterbo Road which is adjacent to the city's section and just completed chip sealing the
road last year (2018); and,
WHEREAS, the City of Port Arthur, Texas approached Jefferson County Precinct-
2 for assistance in rehabilitating the City's section of Viterbo Road; and,
WHEREAS, pending county and city approval of the interlocal agreement,
Jefferson County has agreed to reclaim and double chip seal 3485 linear feet of Viterbo
Road adding base where needed; and,
WHEREAS, the City will pay for and provide and coordinate delivery logistics of
all road materials needed for Viterbo Road, and,
WHEREAS, the City will set up traffic control signs in advance of the project
limits during shoulder and drainage work; and,
P. R. 20697
WHEREAS, the City will also cut all roadway edges and shoulders and re-cut the
ditches on both sides of the roadway and haul off all materials; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City, an Interlocal Agreement between the City of
Port Arthur and Jefferson County Precinct-2 to rehabilitate Viterbo Road from West Port
Arthur Road to the City Limits of Port Arthur, Texas for all road materials needed for
Viterbo Road ($79,000.00) as shown on Exhibit "A" attached hereto and made a part
hereof; and,
THAT, funding being available in the Capital Improvement Account No. 307-
1601-591.86-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2019
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Council members:
P.R. 20697
Noes:
Derrick Ford Freeman
Mayor
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia "izeno Harvey Robinson
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
^
•
Rebecca Underhill, CPA
Acting Director of Finance / Assistant City Manager
Alberto Elefano, P.E.
Acting Director of Public Works
Clift• Williams, CPPB
Purchasing Manager
P. R. 20697
EXHIBIT A
deo obi°a,14
2'8 A -
AGENDA ITEM March 18, 2019
Consider, possibly approve, authorize the County Judge to execute, an Inter-local
Agreement between Jefferson County and the City of Port Arthur for repairs of streets
pursuant to the City's request to Precinct 2 and Sec.791.014, Texas Government Code.
STATE OF TEXAS )(
)( INTERLOCAL AGREEMENT
COUNTY OF JEFFERSON )(
WHEREAS, Jefferson County, Texas, by and through its Commissioners' Court as authorized by
Chapter 791 of the Government Code and the City of Port Arthur, a body politic of the State of
Texas, for the mutual benefit of the citizens they serve, desire to enter into a contract to provide
certain services to each other, and;
WHEREAS, Jefferson County, Texas through Commissioner Precinct Two has, from time to
time, capacity to provide labor and equipment suitable for the repair of roadways, and;
WHEREAS, the City of Port Arthur, has, from time to time, the need to maintain and repair
streets and roadways which it owns, and;
WHEREAS, the city of Port Arthur requires assistance and does not have the sufficient labor or
equipment suited for such construction and/or maintenance, and;
Now, therefore, know all men by these presents:
City of Port Arthur and Jefferson County hereby agree as follows:
1. Jefferson County shall furnish labor and equipment to remix road base (bomag) the Port Arthur
city limits section of Viterbo road; which connects to the Precinct 2 section of Viterbo road that is
a County maintained section of roadway-listed on Exhibit A City Limits distance of Viterbo road
0.66 tenths of a mile incorporated herein when and as determined at the discretion of the
Commissioner for Jefferson County Precinct Two, subject to the requirements of Section 791.014
of the Government Code. All shoulder prep and drainage work must be completed by the City of
Port Arthur prior to starting on road rebuild by the County.
2. The City of Port Arthur shall furnish Precinct Two, with all materials needed for the City road
project. The City of Port Arthur will provide Jefferson County Precinct 2 with 4,000 gallons of
CRS-2 in exchange for the labor and equipment.
3. Consideration for the repairs herein contemplated shall be determined and mutually agreed from
time to time depending on the scope of the repair needed.
4. This agreement shall be effective on the date of its execution and may be terminated at the will of
either party.
5. This agreement shall be construed according to the laws of the State of Texas.
6. Nothing in this agreement shall be construed to create the existence of an agency relationship
between the parties.
7. Any employee of a party performing services pursuant to this agreement shall not be deemed to be
the agent of the party receiving services under this agreement.
8. The City of Port Arthur shall be liable for damage caused by road work whether done by City
employees/equipment or County Employees/equipment.
9. The parties further agree,pursuant to Sec.791.015,Texas Government Code,that any
dispute regarding the terms of this agreement will be submitted to an agreed upon mediator for
resolution.
Executed on the A day of , 2019.
mid,&hi
J: f R.It a ck Derrick Freeman, Mayor
Je. ers•nn 'ounty Judge City of Port Arthur
Exhibit A Port Arthur City Limits distance of Viterbo road 0.66 tenths
Jefferson County shall furnish labor and equipment to remix road base(bomag)the Port Arthur city limits section
of Viterbo road;which connects to the Precinct 2 section of Viterbo road that is a County maintained section of
roadway-listed on Exhibit A City Limits distance of Viterbo road 0.66 tenths of a mile incorporated herein.All
drainage and prep work shall be completed before road work begins.This includes cleaning,recutting all ditches
and cutting all shoulder and roadway edges along project section of Viterbo road.Additionally,the work and
time line shall be determined by Precinct 2 staff depending on staffing and equipment availability.All schedules
and work timelines are subject to change.
Scope of work for City of Port Arthur:
1. Set up traffic control signs in advance of the project limits during shoulder and drainage work
flaggers posted
2. Cut all road way edges and shoulder areas and Blade back any grass or built up material on
pavement edges and haul off
3. Re-cut all ditches on both sides of roadway and open up all drainage and flow in and around
drainage culverts located along roadway. Haul off all material cut from ditch
Scope of work for Precinct 2:
1. Bomag/Scarify or remix existing pavement and base material(depends on equipment, 2 to 4 days) If areas
of subgrade repair are needed,windrow base to expose subgrade and make corrections(replace/treat
then recompact)
2. Spread existing base and add additional base(limestone provided by City of Port Arthur) if required to
provide a uniform layer thickness(2 or 3 days)
3. Apply water to base material to bring moisture level up above the optimum amount, blade mix base to
uniformly distribute the moisture. (2 days)
4. Compact base by blading and rolling the material in thin lifts across the roadway(lift thickness is
dependent on equipment and total depth)(4 days)Allow base to cure until the moisture level is slightly
below optimum,then tight blade the surface to provide a smooth uniform surface(2 days depending on
weather)(Continue to maintain the moisture content near optimum until the prime coat/top seal is
applied) Top seal provided by City of Port Arthur(some people like to allow the base to set for an
extended period before tight blading and priming,the thinking is that this allows soft spots to be located
and repaired but isn't necessary if all spots are corrected prior to compaction)
5. Sweep off all loose material, dampen the surface and apply prime coat(one day),allow to cure until all
liquid has been absorbed(generally 3 days)or an alternative is it cover with sand,or mix the prime into
the material and compact
6. Shoot first course of CRS-2 Oil and rock aggregate at specified rate and temperature,apply aggregate at
specified rate and roll to set aggregate into the asphalt(one day). (if a second course of oil and aggregate is
planned,allow first course to cure for 3 to 7 days before second course)All materials including rock and oil
provided by city of Port Arthur. Rock aggregate, Limestone,Top seal prime and CRS-2 oil provided by City of
Port Arthur and delivered to the Viterbo yard near worksite-Cover stone Rock aggregate needed:250 tons-
Limestone needed:760 tons-Top seal:110 gallons
CRS-2 oil:5,640 Gallons
Estimated Summary of Viterbo Road Project:
Reclaim and chip seal 3485 feet of Viterbo road located inside the City limits of Port Arthur. Pct-2 will
recycle/reclaim/mix and reshape/reset Viterbo road, starting just east of the rail road tracks, off of W
Port Arthur road east 3485 feet to Jefferson County Pct-2 Line County road mark.
We will add 4 inches of limestone base from the rail road tracks 1500 feet east that will be mixed into
the existing road base material.This will add extra road base materials in the road where truck traffic
utilizes roadway in that area therefore protecting the roadway.
Estimated Approximate Materials needed:
Double Chip Seal
Crs-2 Oil 5640 Gallons
Cover Stone 250 Tons
Top Shield Primer 110 Gallons
Lime Stone Base 760 Tons
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