No preview available
HomeMy WebLinkAboutPR 20737: PURCHASE OF A STUMP GRINDER - PARKS AND RECREATION _ __ 4 City of - ort rthu � Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 11, 2019 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Chandra Alpough, Acting Director of Parks and Recreation RE: P.R. No. 20737-Purchase of a Stump Grinder—Parks and Recreation Introduction: The intent of this Agenda Item is to request that the City Council authorize the purchase of a stump grinder from Vermeer Texas-Louisiana of Cypress, Texas, for the Parks and Recreation Department in the amount of$57,605.00. Background: The Parks and Recreation Department is responsible for mowing various city properties, parks and right-of-ways. It is also responsible for the pruning of trees. Pruning is the most common tree maintenance procedure that helps maintain the structural integrity and aesthetics of the tree. There are a lot of trees in the area that are past the pruning stage and need to be cut down. The purchase of the stump grinder will help with the removing of the stump and the grinding of the roots of the tree into chips. Budgetary Impact: Funding in the amount of$57,605.00 is available for this purchase in Capital Reserve Account Number 625-1801-531.93-07. Recommendation: It is recommended that the City Council approve P. R. No. 20737 authorizing the purchase of a stump grinder from Vermeer Texas-Louisiana of Cypress, Texas for the Parks and Recreation Department in the amount of$57,605.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. No. 20737 2/28/2019 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A STUMP GRINDER FROM VERMEER TEXAS-LOUISIANA OF CYPRESS, TEXAS, FOR THE PARKS AND RECREATION DEPARTMENT THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING CONTRACT NO. 515-16, IN THE AMOUNT OF $57,605.00; FUNDING AVAILABLE IN CAPITAL RESERVE ACCOUNT NO. 625-1801-531.93-07 WHEREAS, the Parks and Recreation Department is responsible for mowing various city properties, parks and right-of-ways as well as with the pruning of trees; and, WHEREAS, there are a lot of trees that are past the pruning stage and need to be cut down; and WHEREAS, the Parks and Recreation Department is need of equipment to help with the grinding of the cut down trees; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas Buyboard; and, WHEREAS, Vermeer Texas-Louisiana of Cypress, Texas is part of the Buyboard cooperative purchasing program under contract #515-16 and submitted a quote for a stump grinder in the amount of$ 57,605.00 attached hereto as Exhibit"A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council deems it is in the best interest of the City to authorize the purchase of a stump grinder from Vermeer Texas-Louisiana of Cypress, Texas through Buyboard Contract Number 515-16, in the amount of $57,605.00, funding being made available in Capital Reserve Account Number 625-1801-531.93-07. P. R. No. 20737 2/28/2019 ca Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2019, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Derrick"Ford" Freeman Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Y4JJ4Th; 1 () Val Tizeno, Esq. City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson Interim City Manager P. R. # 20737 2/28/2019 ca /l110 7 C andra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: 10.442.cr_c_. €210Le. Director of Finance l 1 1 l- di ivik. Clift.' Williams, CPPB Purchasing Manager EXHIBIT A Verineer Vermeer Texas-Louisiana Please remit to: � 21300 Northwest FreewayW Vermeer Texas-Louisiana Cypress, TX 77429 Dept#41351 • PO Box 650823 Texas-Louisiana Ph: (281) 671-6000 Dallas,TX 75265-0823 vermeertexas.com Branch Ship To: SAME AS BELOW 03 - CYPRESS Date Time Page 03/08/2019 13:14:24 (0) 1 Account No Phone No Est No 03 PORTA001 4099838161 Q00767 Ship Via Purchase Order Invoice To: CITY OF PORT ARTHUR SC552 PO BOX 1089 Tax ID No PORT ARTHUR TX 77640 746001885 Salesperson JUSTIN HARRIS 157 EQUIPMENT QUOTE - NOT AN INVOICE Description ** QUOTE ** EXPIRY DATE: 03/23/2019 Amount $400.00 Buy Board fee to be added BUY BOARD NUMBER 515-16 Stock #: 1041831 Serial #: 1VR913EU3J1000289 57205.00 New 2018 VE SC552 New 2018 VERMEER SC552 SC552 VALUE PACKAGE ****INCLUDING THE FOLLOWING OPTIONS**** SC5521VP SC552 VALUE PACKAGE BACK FILL BLADE MACHINE PRICE: $55,255.00 FREIGHT AND PREP: $1550.00 BUY BOARD FEE: $400.00 Buy Board number: 515-16 Sale # 01 Subtotal: 57205.00 TOTAL: 57205.00 Miscellaneous Charges/Credits INSURANCE Qty: 1 Price: 400.00 400.00 Miscellaneous Charges/Credits Total: 400.00 Subtotal: 57605.00 Authorization: Quote Total: 57605.00 Good for thirty(30)days from date of quote. Thank You For Your Business!