HomeMy WebLinkAboutPR 20740: ARCHITECT'S STUDIO BLANKET INCREASE City of Port Arthur
Transit Department
Memorandum
To: Harvey Robinson,Interim City Manager
From: Craty Nellison,Administrative Support Supervisor
Cc: Ron Burton,Assistant City Manager
Ivan Mitchell,Transit Director
Date: March 14,2019
Re: P.R 20740—Architect's Studio Blanket Increase
Nature of Request: Proposed Resolution No. 20740 requests the City Council authorize an
amendment to the contract with Architect's Studio of Port Arthur, Texas, in the total amount of
$2,570.00, and authorizing an increase to Blanket Purchase Order No. 214887 for the required
additional services for the renovation of PAT's bus terminal.
Background: Per Resolution No. 18-348, the City of Port Arthur entered into an agreement with
Architect's Studio of Port Arthur, Texas, for architectural and design services to renovate its transit
terminal in the amount of$36,500.00. As the project's design stages have progressed,there have been
a need for additional supplement services. Originally, a site survey was not scheduled related to this
project. After the project commenced, it was determined this activity was required. Invoices were
submitted for survey work in the amount of$2,000.00,and an Architectural Barriers registration fee in
the amount of$570.00. Due to these additional supplemental costs, a contract amendment in the
amount of$2,570.00 is required, and an increase to Blanket Purchase Order No. 214887, for a new
contract amount of$39,070.00.
Recommendation: It is recommended that the City Council approve proposed P.R. 20740,
authorizing a contract amendment in the amount of$2,570.00 and an increase to Blanket Purchase
Order No.214887,for a new contract amount of$39,070.00.
Budgetary/Fiscal Effect: Funding to pay for the design and engineering services is available in
account 401-1509-561.82-00.
Ivan Mitchell, Transit Director
P.R. 20740
03/21/19 CN
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE
CONTRACT WITH ARCHITECT'S STUDIO OF PORT ARTHUR,
TEXAS, IN THE TOTAL AMOUNT OF $2,570.00, AND AUTHORIZING
AN INCREASE TO BLANKET PURCHASE ORDER NO. 214887 FOR
REQUIRED ADDITIONAL SERVICES FOR THE RENOVATION OF
THE TRANSIT TERMINAL; FUNDS ARE AVAILABLE IN ACCOUNT
NO. 401-1509-561.82-00.
WHEREAS, per Resolution 18-348, Port Arthur Transit (PAT) entered into an
agreement with Architect's Studio for the architectural and design services to renovate its transit
terminal in the amount of$36,500; and,
WHEREAS, the Purchasing Division issued Blanket Purchase Order No. 214887 in the
amount of$36,500.00 per the Resolution; and,
WHEREAS, invoice fees for surveying work and the Architectural Barriers project
registration fee have been submitted prior to the expiration of the contract; and,
WHEREAS, an amendment of the contract in the amount of$2,750.00 is necessary to
cover the additional supplementary services, and an increase to Blanket Purchase Order No.
214887 for a new contract total of$39,070.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Council of the City of Port Arthur hereby approves an amendment to the
contract in the amount of $2,750, and an increase to the existing blanket purchase order by
$2,570.00, to cover the supplementary services cost.
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
P.R. 20740
03/21/19 CN
READ,ADOPTED, AND APPROVED this the day of . A.D. 2019 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
UNDS:
- .
Harvey Robinson Rebecca Underhill
Interim City Manager Acting Director of Finance
4L(Piligigt
Clifton Williams. CPPB Ivan Mitchell
Purchasing Manger Transit Director