HomeMy WebLinkAbout(05) MARCH 19, 2019 REGULAR MEETING REGULAR MEETING — March 19, 2019
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Frank gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, March
19, 2019 at 11:53 a.m. in the City Council Chamber, City Hall, with the following
members present: Mayor Derrick Freeman; Mayor Pro Tern Thomas Kinlaw, III.;
Councilmembers Raymond Scott, Jr., Cal Jones, Harold Doucet, Charlotte M. Moses and
Kaprina Frank; Interim City Manager Harvey Robinson, City Secretary Sherri Bellard,
City Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of Police Tim Duriso.
II. PROCLAMATIONS - None
III. PETITIONS & COMMUNICATIONS
A. Speakers - None
B. Presentations
(1) A Presentation By Financial Advisors, Hilltop Securities
Regarding The City's Application For The Hurricane Harvey
Buyout Program
Hilltop Securities Representatives Ann Burger and Joe Morrow gave the above-
mentioned presentation.
(2) A Presentation By Traylor And Associates Regarding
Potential Bond Refunding Opportunity
The above-mentioned presentation was removed from the agenda.
(3) A Presentation By City Staff Regarding The January 2019
Monthly Financial Report
Assistant to the City Manager Rebecca Underhill gave the above-mentioned
presentation.
(4) A Presentation By City Staff Regarding Financing Options
For The Proposed Wastewater Treatment Plant
Rehabilitation
Assistant to the City Manager Rebecca Underhill gave the above-mentioned
presentation.
VII. ITEMS REQUIRING INDIVIDUAL ACTION
Consent - Resolutions
(10) P.R. No. 20730 — A Resolution Authorizing The City
Manager To Proceed With The Preparation Of All
Documents Necessary, For City Council Consideration And
Action At A Later Date, To Issue Certificates Of Obligation,
Series 2019, Through The Texas Water Development Board
In An Approximate Amount Of $56.13 Million For The
Rehabilitation Of The Main Wastewater Treatment Plant
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tem Kinlaw, seconded by Councilmember Moses and
carried, Proposed Resolution No. 20730 was adopted becoming Resolution No. 19-086.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott, Jones,
Doucet, Moses and Frank.
Voting No: None.
The caption of Resolution No. 19-086 reads as follows:
RESOLUTION NO. 19-086
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO PROCEED WITH THE
PREPARATION OF ALL DOCUMENTS
NECESSARY, FOR CITY COUNCIL
CONSIDERATION AND ACTION AT A LATER
DATE, TO ISSUE CERTIFICATES OF
OBLIGATION, SERIES 2019, THROUGH THE
TEXAS WATER DEVELOPMENT BOARD IN AN
APPROXIMATE AMOUNT OF $56.13 MILLION
FOR THE REHABILITATION OF THE MAIN
WASTEWATER TREATMENT PLANT
C. Employee Recognition - None
D. Correspondence - None
E. Discussion
(1) Discussion Regarding The National League Of Cities
Congressional Conference Held In Washington, DC, March
10-13, 2019 (Requested By Councilmember Doucet)
Discussion was held regarding the NLC Conference.
(2) Discussion Regarding Commercial Development Or
Expansion Impact On Residential Streets (Requested By
Councilmember Doucet)
Discussion was held regarding streets.
IV. PUBLIC HEARINGS — 9:00 AM - None
V. UNFINISHED BUSINESS - None
VI. CONSENT AGENDA
The motion was made by Councilmember Moses, seconded by Councilmember Doucet
that the following Consent Agenda items be adopted with the exception of Proposed
Resolution No. 20688:
Voting Yes: Mayor Freeman; Mayor Pro Tem Kinlaw; Councilmembers Scott, Jones,
Doucet, Moses and Frank.
Voting No: None.
A. Travel Request — None
B. Expense Reports
(B1) Councilmember Kaprina Frank:
Golden Triangle Days
Austin, TX
February 11 — 13, 2019
$978.20
City Council Minutes
Special Meeting - March 19, 2019
C. Minutes — None
D. Resolutions
(1) P.R. No. 20668 — A Resolution Authorizing The Purchase Of
Two (2) Peterbilt 348 Dump Trucks For The Water Utilities
Department One (1) For The Water Purification Division,
And One (1) For The Wastewater Treatment Division, From
Rush Truck Center Of San Antonio, Texas, Through
BuyBoard, In The Amount Of $126,629.00/Each, For A
Total Amount Of $253,258.00. Funds Are Available In
Account No. 625-1801-532.93-02 Capital Equipment For
The Water Purification Division And Account Number 625-
1801-532.93-06, Capital Equipment, For The Wastewater
Treatment Division
Proposed Resolution No. 20668 was adopted becoming Resolution No. 19-087.
(3) P.R. No. 20718 — A Resolution Authorizing The City
Manager To Renew The Contract For Arbitrage Rebate
Compliance Services With Hilltop Securities Asset
Management, LLC, With An Annual Projected Budgetary
Impact Of $16,000.00; Funding Available In Finance
Professional Services Account No. 001-1031-515.54-00
Proposed Resolution No. 20718 was adopted becoming Resolution No. 19-088.
(4) P.R. No. 20722 — A Resolution Authorizing A Contract
Between The City Of Port Arthur And Stanley Consultants,
Inc., Of Coralville, Iowa For Environmental Consultant
Services For The Brownfields Grant With A Not To Exceed
Amount Of $290,000.00; Funding Is Available In 113-1051-
517.59-00, Project #R18361
Proposed Resolution No. 20722 was adopted becoming Resolution No. 19-089.
(5) P.R. No. 20724 — A Resolution Authorizing Execution Of
The Home Investment Partnerships Program Reservation
System Participant Agreement No. 2018-0039 With The
Texas Department Of Housing And Community Affairs
(TDHCA) For Home Investment Partnerships Disaster
Recovery Funding To Provide Assistance In The
Homeowner Rehabilitation Assistance ("HRA") And The
Homebuyer Assistance ("HBA") Programs
Proposed Resolution No. 20724 was adopted becoming Resolution No. 19-090.
(6) P.R. No. 20725 — A Resolution Authorizing The City
Manager To Execute The Sanitary Sewer Overflow
Initiative ("SSOI") Agreement RN101608024, Enforcement
Case Number 56853, Between The City Of Port Arthur And
The Texas Commission On Environmental Quality For The
Sabine Pass Area
Proposed Resolution No. 20725 was adopted becoming Resolution No. 19-091.
(7) P.R. No. 20726 — A Resolution Authorizing The City
Manager To Execute The Settlement Of A Claim In The
Amount Of $8,743.00 Made Against Texas Municipal
League Intergovernmental Risk Pool (TMLIRP) As A Result
Of The Flood Damage To Overhead Signage At The Port
Arthur Public Library As Result Of Hurricane Harvey
(August 30, 2017)
City Council Minutes
Special Meeting - March 19, 2019
Proposed Resolution No. 20726 was adopted becoming Resolution No. 19-092.
(8) P.R. No. 20728 — A Resolution Authorizing The City
Manager To Execute Amendments To The Contract
Between City Of Port Arthur And Computer Information
Systems, Inc. (CIS) For Computer Aided Dispatch (CAD)
Software And Hardware Upgrades For The Police And Fire
Departments' Communication System, To Include The
National Incident Based Reporting System (NIMBRS),
Enhanced Mobile Computer System (MCS) And Mobile Field
Reporting (MFR). Funding In The Amount Of $189,853.58
Is Available In Finance/Equipment Account 001-1034-
515.92-00
Proposed Resolution No. 20728 was adopted becoming Resolution No. 19-093.
(9) P.R. No. 20729 — A Resolution Authorizing The City
Manager To Execute A Contract For Continuing Disclosure
Services With HTS Continuing Disclosure Services, A
Division Of Hilltop Securities, Inc., With A Projected Annual
Budgetary Impact Of $3,500.00; Account 001-1031-
515.54.00
Proposed Resolution No. 20729 was adopted becoming Resolution No. 19-094.
(11) P.R. No. 20732 — A Resolution Amending The Authorized
Representatives Included In The Investment Policies Of
The City Of Port Arthur For The 2018-2019 Fiscal Year
Proposed Resolution No. 20732 was adopted becoming Resolution No. 19-095.
(12) P.R. No. 20733 — A Resolution Authorizing A One Year
Extension Of The Contract With Ardurra Group, LLC For
Disaster Recovery Grant Management And Administration
Services And Providing Additional Contract Funding In The
Amount Not To Exceed $1.75 Million; Funds Are Available
In Hurricane Harvey Account No. 147-2300-901.54-00
Proposed Resolution No. 20733 was adopted becoming Resolution No. 19-096.
(13) P.R. No. 20734 — A Resolution Authorizing The City
Manager To Execute A Financial Advisory Services
Agreement With Hilltop Securities, Inc.
Proposed Resolution No. 20734 was adopted becoming Resolution No. 19-097
(14) P.R. No. 20735 — A Resolution Amending Resolution 17-266
Updating The Designation Of Applicant's Agent FEMA-TX As
Required By The Texas Division Of Emergency Management
In Connection With The Hurricane Harvey Disaster (FEMA-
4332-DRTX)
Proposed Resolution No. 20735 was adopted becoming Resolution No. 19-098.
(15) P.R. No. 20739 — A Resolution Supporting An Increase In
Amtrak's Sunset Limited Service From Tri-Weekly To Daily
Proposed Resolution No. 20739 was adopted becoming Resolution No. 19-099.
City Council Minutes
Special Meeting - March 19, 2019
VII. ITEMS REQUIRING INDIVIDUAL ACTION
Consent - Resolutions
(2) P.R. No. 20688 — A Resolution Authorizing The City
Manager To Execute A Contract With Gulf Coast Full Circle
Ent., LLC Of Port Arthur, Texas, And James G Gobert Inc.
DBA Lake City Trucking Of Lake Charles, Louisiana, For The
Hauling Of Materials To The Landfill With A Projected
Budgetary Impact Of $205,920.00 For Three Months;
Funding from Public Works Department Landfill Division —
Landfill Construction Account No. 403-1274-533.59-02 -
Pending Budget Amendment
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Doucet, second by Councilmember Moses and
carried, Proposed Resolution No. 20688 was adopted becoming Resolution No. 19-100.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott, Jones,
Doucet, Moses and Frank.
Voting No: None.
The caption of Resolution No. 19-100 reads as follows:
RESOLUTION NO. 19-100
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT WITH
GULF COAST FULL CIRCLE ENT., LLC OF PORT
ARTHUR, TEXAS, AND JAMES G GOBERT INC.
DBA LAKE CITY TRUCKING OF LAKE CHARLES,
LOUISIANA, FOR THE HAULING OF MATERIALS
TO THE LANDFILL WITH A PROJECTED
BUDGETARY IMPACT OF $205,920.00 FOR
THREE MONTHS; FUNDING FROM PUBLIC
WORKS DEPARTMENT LANDFILL DIVISION —
LANDFILL CONSTRUCTION ACCOUNT NO. 403-
1274-533.59-02 - PENDING BUDGET
AMENDMENT
A. Resolutions
(1) P.R. No. 20713 — A Resolution Authorizing The City Of Port
Arthur Section 4A Economic Development Corporation To
Enter Into A Professional Service Contract With Architect's
Studio PLLC Of Port Arthur, Texas, In An Amount Not To
Exceed $300,000.00 And The Reimbursable Expenses Not
To Exceed $50,000.00; 80% Of The Funding To Be Provided
By The Economic Development Administration Grant
Account No. 305-1606-591.82-00 And 20% Local Match
Provided By EDC Account No. 120-1429-582.82-00
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Moses, seconded by Councilmember Frank and
carried, Proposed Resolution No. 20713 was adopted becoming Resolution No. 19-101.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott, Jones,
Doucet, Moses and Frank.
Voting No: None.
City Council Minutes 5
Special Meeting - March 19, 2019
The caption of Resolution No. 19-101 reads as follows:
RESOLUTION NO. 19-101
A RESOLUTION AUTHORIZING THE CITY OF
PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION TO ENTER INTO
A PROFESSIONAL SERVICE CONTRACT WITH
ARCHITECT'S STUDIO PLLC OF PORT ARTHUR,
TEXAS, IN AN AMOUNT NOT TO EXCEED
$300,000.00 AND THE REIMBURSABLE
EXPENSES NOT TO EXCEED $50,000.00; 80%
OF THE FUNDING TO BE PROVIDED BY THE
ECONOMIC DEVELOPMENT ADMINISTRATION
GRANT ACCOUNT NO. 305-1606-591.82-00
AND 20% LOCAL MATCH PROVIDED BY EDC
ACCOUNT NO. 120-1429-582.82-00
B. Ordinances
(1) P.O. No. 6751 - An Appropriation Ordinance Amending The
City Of Port Arthur Budget For The Fiscal Year Beginning
October 1, 2018 And Ending September 30, 2019 By
$270,711.00 For The General Fund, By $300,000.00 For The
Solid Waste Fund, By $52,100.00 For The Pleasure Island
Fund, And By $165,992.00 For The Capital Reserve Fund
The Mayor introduced the above-mentioned Proposed Ordinance.
The motion was made by Councilmember Frank and seconded by Councilmember Jones
that Proposed Ordinance No. 6751 be adopted.
Assistant to the City Manager Rebecca Underhill appeared before the City Council to
answer inquiries regarding the above-mentioned budget amendment.
Voting Yes: Mayor Freeman; Mayor Pro Tem Kinlaw; Councilmembers Scott, Jones,
Doucet, Moses and Frank.
Voting No: None.
Proposed Ordinance No. 6751 was adopted becoming Ordinance No. 19-09.
The caption of Ordinance No. 19-09 reads as follows:
ORDINANCE NO. 19-09
AN APPROPRIATION ORDINANCE AMENDING
THE CITY OF PORT ARTHUR BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2018
AND ENDING SEPTEMBER 30, 2019 BY
$270,711.00 FOR THE GENERAL FUND, BY
$300,000.00 FOR THE SOLID WASTE FUND, BY
$52,100.00 FOR THE PLEASURE ISLAND FUND,
AND BY $165,992.00 FOR THE CAPITAL
RESERVE FUND
(2) P.O. No. 6757 — An Ordinance Amending Ordinance No. 19-
04 For The Purpose Of Cancelling The Conduct Of A Joint
Election With The Port Arthur Independent School District
And The Sabine Pass Independent School District;
Providing For The Conduct Of The May 4, 2019 General
Election For The Purpose Of Electing A Mayor, In The City
Of Port Arthur, Texas; And Providing For A Joint Election
With The Port Of Port Arthur Navigation District And The
City Council Minutes
Special Meeting - March 19, 2019
Sabine Pass Port Authority In Accordance With Chapter
271 Of The Texas Election Code, And Providing For The
Publication Of The Election Notice
Una Ordenanza Que Modifica Ordenanza No. 19-04 Para El
Final De Cancelar La Conducta De Una Eleccion Conjunta
Con El Distrito Escolar Independiente De Port Arthur Y El
Distrito Escolar Independiente De Sabine Pass;
Proporcionando La Conducta De La Eleccion General Del 4
De Mayo De 2019 Para El Proposito De Elegir A Un Alcalde,
En La Ciudad De Port Arthur, Texas; Y Proporcionando Una
Eleccion Conjunta Con El Distrito De Navegacion Del Puerto
De Port Arthur Y La Autoridad Portuaria De Sabine Pass De
Conformidad Con El Capitulo 271 Del Codigo De Eleccion De
Texas, Y Proporcionando La Publicacion Del Aviso De
Eleccion
The Mayor introduced the above-mentioned Proposed Ordinance.
Upon the motion of Councilmember Frank, seconded by Councilmember Moses and
carried, Proposed Ordinance No. 6757 was adopted becoming Ordinance No. 19-10.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott, Jones,
Doucet, Moses and Frank.
Voting No: None.
The caption of Ordinance No. 19-10 reads as follows:
ORDINANCE NO. 19-10
AN ORDINANCE AMENDING ORDINANCE NO.
19-04 FOR THE PURPOSE OF CANCELLING THE
CONDUCT OF A JOINT ELECTION WITH THE
PORT ARTHUR INDEPENDENT SCHOOL
DISTRICT AND THE SABINE PASS
INDEPENDENT SCHOOL DISTRICT; PROVIDING
FOR THE CONDUCT OF THE MAY 4, 2019
GENERAL ELECTION FOR THE PURPOSE OF
ELECTING A MAYOR, IN THE CITY OF PORT
ARTHUR, TEXAS; AND PROVIDING FOR A
JOINT ELECTION WITH THE PORT OF PORT
ARTHUR NAVIGATION DISTRICT AND THE
SABINE PASS PORT AUTHORITY IN
ACCORDANCE WITH CHAPTER 271 OF THE
TEXAS ELECTION CODE, AND PROVIDING FOR
THE PUBLICATION OF THE ELECTION NOTICE
UNA ORDENANZA QUE MODIFICA ORDENANZA
NO. 19-04 PARA EL FINAL DE CANCELAR LA
CONDUCTA DE UNA ELECCION CONJUNTA CON
EL DISTRITO ESCOLAR INDEPENDIENTE DE
PORT ARTHUR Y EL DISTRITO ESCOLAR
INDEPENDIENTE DE SABINE PASS;
PROPORCIONANDO LA CONDUCTA DE LA
ELECCION GENERAL DEL 4 DE MAYO DE 2019
PARA EL PROPOSITO DE ELEGIR A UN
ALCALDE, EN LA CIUDAD DE PORT ARTHUR,
TEXAS; Y PROPORCIONANDO UNA ELECCION
CONJUNTA CON EL DISTRITO DE NAVEGACION
DEL PUERTO DE PORT ARTHUR Y LA
AUTORIDAD PORTUARIA DE SABINE PASS DE
CONFORMIDAD CON EL CAPITULO 271 DEL
CODIGO DE ELECCION DE TEXAS, Y
City Council Minutes
Special Meeting - March 19, 2019
PROPORCIONANDO LA PUBLICACION DEL
AVISO DE ELECCIUN
VIII. * CLOSED MEETING (EXECUTIVE SESSION)
Closed Meeting:
(1) Section 551.071 Government Code — To Receive Legal
Advice And Consultation With The City Attorney Related To
Potential/Pending Litigation Against The City
(2) Section 551.071 Government Code — To Discuss With the
City Attorney Potential Litigation Related to Landfill
Accounts
(3) Section 551.072 Government Code — To Discuss The Value
Of Land Located At Spur 93 Business Park
(4) Section 551.072 Government Code — To Discuss The Value
Of Land Located At 501 Procter
(5) Section 551.074 Government Code — To Discuss The Duties
And Responsibilities Of The City Manager
(6) Section 551.087 Government Code — To Discuss Incentives
For Commercial, Residential, And /Or Industrial Business
Prospects: (Max Holding, LLC); (MP1 Construction);
(Parker's Building Supply); (Rai's Bakery); (Real Estate
Investment Co: TBD); (Texas Tool & Industrial, LLC); (Aref
1, Ltd); And (Kemp Corkran, LLC)
The City Council recessed their meeting at 1:13 p.m. to meet in Executive Session to
consider the above-mentioned topics, and reconvened their meeting at 2:54 p.m. with
the following members present: Mayor Freeman; Councilmembers Scott, Jones and
Doucet; Interim City Manager Robinson; City Secretary Bellard; City Attorney Tizeno
and Sergeant At Arms Chief Tim Duriso.
Motion In Open Session
Councilmember Doucet read the following motion into the record:
A Motion To Authorize The City Manager To Execute A Waiver Of
Outstanding Tap Fees As It Pertains To The Development Of
Property Own By The Port Arthur EDC Located At 501 Procter
Street
Upon the motion of Councilmember Doucet, seconded by Councilmember Jones and
carried, the above-mentioned motion was adopted.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones and Doucet.
Voting No: None.
IX. ADJOURNMENT OF MEETING
Upon the motion by Councilmember Doucet, seconded by Councilmember Jones and
carried unanimously, the City Council adjourned their meeting 1:58 p.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DERRICK FREEMAN
City Council Minutes
Special Meeting - March 19, 2019
ATTEST:
CITY SECRETARY SHERRI BELLARD
END OF SPECIAL MEETING HELD March 19, 2019
APPROVED
City Council Minutes 9
Special Meeting - March 19, 2019