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HomeMy WebLinkAboutPR 20754: APPROVING A SETTLEMENT IN THE AMOUNT OF $21,458.55, TML, FLOOD DAMAGE TO THE PUBLIC LIBRARY, HURRICANE HARVEY C JIB' I)f C1f\' ort rthur Texas INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: March 27, 2019 To: Harvey Robinson, Interim City Manager From: Trameka A. Williams, Asst. Director of Human Resourc RE: A Resolution Approving a Settlement in the Amount of $21,487.55 Made Against Texas Municipal League (TML) for Flood Damage to Contents at the Port Arthur Public Library as a Result of Hurricane Harvey(August 30, 2017) • Nature of the request: On August 30, 2017, various pieces of the Port Arthur Public Library's contents sustained flood related damages such as shelving, lateral files, stackable files and a work bench. TML has offered to settle the claim in the amount of$21,487.55, which has been determined to be a fair and reasonable settlement. Staff Analysis, Considerations: The City filed a claim with Texas Municipal League as a result of the damages. Recommendation: I recommend approval of Proposed Resolution No. 20754 authorizing the property damage settlement against TML for damage sustained to contents at the Port Arthur Public Library. TML has offered to settle the claim for $21,487.55. This is considered a fair and reasonable settlement. Budget Considerations: The funds received will be deposited in the Insurance Proceeds Account#147-0000-369.85-00, Project#082617. "Remember we are here to serve the Citizens of Port Arthur" P.R. No. 20754 03/27/19 TAW RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SETTLEMENT OF A CLAIM IN THE AMOUNT OF $21,487.55 MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TML) AS A RESULT OF THE FLOOD DAMAGE CONTENTS AT THE PORT ARTHUR PUBLIC LIBRARY AS A RESULT OF HURRICANE HARVEY (AUGUST 30, 2017) WHEREAS, on August 30, 2017, Hurricane Harvey struck the City of Port Arthur, resulting in flood damage to contents at the Port Arthur Public Library (4615 9th Avenue) as listed in Attachment "A"; and, WHEREAS; as a result of the damage, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TML); and, WHEREAS, TML has offered to settle the claim in the amount of $21,487.55, which has been determined to be a fair and reasonable settlement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF —HE CITY OF PORT ARTHUR, TEXAS: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute the settlement in the amount of $21,487.55 as delineated in Attachment "A", for the claim against Texas Municipal League Intergovernmental Risk Pool (TML). This amount is based on an estimated cost for flood-related repairs; therefore, if additional flood-related costs are incurred, Texas Municipal League Intergovernmental Risk Pool may issue a supplemental payment. P.R. No. 20754 03/27/19 TAW Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD; 2019, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 7)74/c_j/1/1p2-z_ -C) Val Tizeno, City A rney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager ATTACHMENT " A " TML INTERGOVERNMENTAL.RISK POOL Workers' Compensation • Property • Liability March 22, 2019 Port Arthur Attn: Elizabeth Diaz, HR Director PO Box 1089 Port Arthur, TX 77641-1089 RE: TMLIRP Fund Member: Port Arthur Date of Loss: August 30, 2017 TMLIRP Claim No: PR0000000065172 Hurricane Harvey damage — Library contents Dear Ms. Diaz: Please find enclosed payment for additional contents items at the Library in the amount of $21,487.55. I understand there may be one or two more invoices for the Library to submit. I look forward to receiving those. Si erely, Lisa Kutch Senior Claims Specialist Texas Municipal League Intergovernmental Risk Pool Encls: TMLIRP Check, Check Support Texas Municipal League Intergovernmental Risk Pool 1821 Rutherford Lane, First Floor • Austin, Texas 78754 • (512)491-2300 • (800)537-6655 Texas Only P.O. Box 149194 • Austin, Texas 78714-9194 PURCHASE OR©EWNTINUED ** PAGE 2 ORDER NUMBER MUST APPEAR ON ALL CITYOF PORT ARTHUR INVOICES,PACKING L1ST5&PACKAGES. INo. 216999 FOR PROPER REMITTANCE: Cit}' of INVOICES AND BILL OF LADINGS MUST BE O111X7RDATe 3/19/2019 BILLED AND MAILED TO THIS ADDRESS ONLY: art rthrr _ REONNQ.0000211830 Texas IDELDA TE 2 INVOICES REQUIRED. VENDOR NO. VENDOR i SHI.TO f DEMCO INC CITY OF PORT ARTHUR L- _J FOB CONTRACT k' TERMS — ITEM 1 U/M i QUANTITY DESCRIPTION UNIT PRICE I AMOUNT 8 EA 1. 00 52"H WELDED STEEL BOOKSCA 202 . 3900 202 .39 SE 4 SHELVES 34-1/2"W COLOR: MEDIUM GRAY 9 EA 3 . 00 INFINITY CIRC DESK 2 DRAW 967.9900 2903 . 97 ER/1 FILE FLOOR PED LAMINATE COLOR: XANADU 10 EA 1 . 00 HARMONY ATLAS STAND STAND 1979. 9900 1979.99 AR PANEL 45"X28"X25" WOOD FINISH: DARK CHERRY LAMINATE TOP COLOR: GRAPHITE NEBULA 11 EA 220 . 00 SMALL ALL PURPOSE EASEL 4 1. 3900 305.80 -1/2" X 3-1/2 X 5-3/4" BL 12 EA 30 . 00 LARGE FOLDING WIRE EASEL 1 .2900 38 . 70 9-1/4"H X 3-3/4"2 BLACK 13 EA 70. 00 TITAN STRONGARM BOOK SUPP 6. 9900 489.30 ORT STEEL RUBBER BASE RED 14 EA 60 . 00 TITAN STRONGARM BOOK SUPP 6. 9900 419.40 ORT STEEL RUBBER BASE SUN 15 EA 70 . 00 TITAN STRONGARM BOOK SUPP 6 .9900 489 .30 ORT STEEL RUBBER BASE BLA 3UYEH REQ.BY ACCOUNT# — :::• .ery will be accepted at vendor's risk.Goods are subject to inspection and return if found in- error to specifications or reasonable quality. PURCHASING AGENT PURCHASE OR©EcPNTINUED ** PAGE 2 ORDER NUMBER MUST APPEAR ON ALL CITY OF PORT ARTHUR �I NICES216999STS&PACKAGES. fxr .'_ `"' FOR PROPER REMITTANCE: City of "'..•: - .::;^' INVOICES AND BILL OF LADINGS MUST BE ORDER DAT: 3/19/2019 BILLED AND MAILED TO THIS ADDRESS ONLY: ort rthur m'alumwx10000211830 Texas DELIVERY DATE 2 INVOICES REQUIRED. VENDOR NO. VENCOR SHI TO DEMCO INC CITY OF PORT ARTHUR L FOB CONTRACT A TERMS —_— — ITEM j U/M I QUANTITY. DESCRIPTION # UNIT PRICE ! AMOUNT 8 EA 1. 00 52"H WELDED STEEL BOOKSCA 202 . 3900 202 .39 SE 4 SHELVES 34-1/2"W COLOR: MEDIUM GRAY 9 EA 3 . 00 INFINITY CIRC DESK 2 DRAW 967. 9900 2903 . 97 ER/1 FILE FLOOR PED LAMINATE COLOR: XANADU 10 EA 1. 00 HARMONY ATLAS STAND STAND 1979 . 9900 1979. 99 AR PANEL 45"X28"X25" WOOD FINISH: DARK CHERRY LAMINATE TOP COLOR: GRAPHITE NEBULA 11 EA 220 . 00 SMALL ALL PURPOSE EASEL 4 1 . 3900 305. 80 -1/2" X 3-1/2 X 5-3/4" BL 12 EA 30 . 00 LARGE FOLDING WIRE EASEL 1 .2900 38 . 70 9-1/4"H X 3-3/4"2 BLACK 13 EA 70.00 TITAN STRONGARM BOOK SUPP 6. 9900 489.30 ORT STEEL RUBBER BASE RED 14 EA 60.00 TITAN STRONGARM BOOK SUPP 6. 9900 419.40 ORT STEEL RUBBER BASE SUN 15 EA 70 . 00 TITAN STRONGARM BOOK SUPP 6. 9900 489. 30 ORT STEEL RUBBER BASE BLA 3UYER REQ.SY I ACCOUNT a I ;e',ivery will be accepteC al vendor's risk.Goods n-e subject to inspection and return it found in- erior to specifications or reasonable quality. PURCHASING AGENT PURCHASE OR©EPPNTINUED *** PAGE 3 ORDER NUMBER MUST APPEAR ON ALL CITYOF PORT ARTHUR ,INVOICES,PACKING LISTS&PACKAGES. NO. 216999 FOR PROPER REMITTANCE: City of',%,' . ;:;: INVOICES AND BILL flF LADINGS MUST BE CPDERDATE 3/19/2019 BILLED AND MAILED TO THIS ADDRESS ONLY: Qz :JaL:ias rfEOUIONNO. 0000211830 ili DELIVERY DATE 2INVOtCES REQUIRED. VENIX)FI NO. i1 SHIP TO DEMCO INC !CITY OF PORT ARTHUR L FOB CONTRACT k TERMS ITEM WM } QUANTITY DESCRIPTION UNIT PRICE AMOUNT 16 EA 60. 00 TITAN STRONGARM BOOK SUPP 6 . 9900 419 .40 ORT STEEL RUBBER BASE BAH 17 EA 50 . 00 TITAN STRONGARM BOOK SUPP 6 .9900 349 .50 ORT STEEL RUBBER BASE ORA 18 EA 50 . 00 TITAN STRONGARM BOOK SUPP 6 . 9900 349 . 50 OR STEEL RUBBER BASE DUBL 19 EA 50 . 00 TITAN BOOK SUPPORT OVERSI 5 .3900 269.50 ZE CORK BASE PINK 20 EA 1 . 00 MOORECO RUBBER-TALK BULLE 162 .7900 162 . 79 TIN BOARD 4 'H X 6 'W 21 EA 1. 00 MOBILE HORIZONTAL PAPER R 563 .1900 563 . 19 ACK 8-ROLL CAP 52-1/2"X38 22 EA 1 . 00 QUEEN ANN FLOOR GLOBE 400 .3900 400.39 PRICING IS BASED ON THE BUYBOARD CONTRACT 503-16 USING DEMCO CONTRACT C21100. THIS PURCHASE WILL BE REIMBURSED THROUGH THE TMLIRP RISK POOL. QUOTE# X9066206 TOTAL 21847.55 3UYER REQ.BY ACCOUNT.' WILLIAMS, CLIFTON RACHEL SCOTT 14723009019100 Jelivety will be accepted at vendor's nsk.Goods re subject to inspection and return if found in- erior to specifications or reasonable quality. PURCHASING AGENT