HomeMy WebLinkAboutPR 20720: CHANGE ORDER #1 DEMO CONTRACT WITH INLAND ENVRONMENTS, LTD INCREASING DAYS BY 54 DERRICK FORD FREEMAN,MAYOR HARVEY L.ROBINSON
THOMAS J.KINLAW,II,MAYOR PRO TEM INTERIM CITY MANAGER
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COUNCIL MEMBERS: City of �\ )4 SHERRI BELLARD,TRMC
RAYMOND SCOTT,JR. CITY SECRETARY
CAL J.JONES
HAROLD DOUCET SR.
�i1q; iir _ CITY ATTORNEY
KAPRINA FRANK I exas
Date: March 12, 2019
To: Harvey L. Robinson, City Manager; Ronald Burton, Asst. City Manager
Mayor and City Council I �
From: Darlene Thomas-Pierre, Code Compliance Manager " t
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RE: P. R. No. 20720 — RATIFYING CHANGE ORDER / 1 THE 11/01/2018 IKE
ROUND 2.2 COMMERCIAL ONLY DEMOLITION CONTRACT WITH
INLAND ENVIRONMENTS, LTD; INCREASING THE CONTRACT AMOUNT
BY $2,880.00 AND INCREASING THE NUMBER OF DAYS BY 54
COMMENT
Nature of Request:
City staff recommends that City Council approve Proposed Resolution No. 20720, ratifying
Change Order No. 1 to the contract with Inland Environments, LTD of Porter, Texas in the
amount of $2,880.00 to cover expenses for equipment demobilization, remobilization, and lost
wages after a Temporary Restraining Order caused cessation of work. This action will increase
the contract amount by $2,880.00 [from $40,343.00 to $43,223.00] and increase the number of
days by fifty-four(54) [from fourteen(14)working days to sixty-eight(68) working days].
Staff Analysis/Consideration:
Resolution No. 18-458 (October 30, 2018) approved a contract with Inland Environments, LTD.
in the amount of$12,500 for the demolition of two dilapidated commercial properties (540-548
E. Rev. Ransom Howard Street and 1101 E. Procter Street). This was part of the final Ike Round
2.2 Demolition Only Project. The demolition of 1101 E. Procter Street began on November 15,
2019; and the temporary restraining order was filed on November 16, 2019. The TRO was
terminated on February 4, 2019. The work restarted February 18, 2019 and was completed
February 20, 2019.
Recommendation:
City staff recommends that City Council approve Proposed Resolution No. 20720, ratifying
Change Order No. 1 to the contract with Inland Environments, LTD, of Porter, Texas in the
amount of $2,880.00, increasing the contract amount from $40,343.00 to $43,223.00, and
increasing the number of days by fifty-four (54), from fourteen (14) working days to sixty-eight
(68)working days.
Budget Consideration:
We were over budget on Ike Round 2.2 Demolition Only grant funds and had allocated
$9,062.79 of General Fund dollars to complete the Ike Demolition Only project. Therefore this
Change Order ($2,880.00) will also be paid from General Fund monies. Funds are available in
General Fund Account#001-1052-517.59-00 (Other Contractual Services).
P.O BOX 1089•PORT ARTHUR,TEXAS 77641-1089•409/983-8100•www.portarthur.net
P. R. No. 20720
03/29/19 DTP
RESOLUTION NO.
A RESOLUTION RATIFYING CHANGE ORDER NO. 1 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
INLAND ENVIRONMENTS,LTD OF PORTER,TEXAS FOR THE IKE
ROUND 2.2 DEMOLITION ONLY PROJECT (DEMOLITION OF 2
DANGEROUS STRUCTURES AT 540-548 E. REV. RANSOM
HOWARD STREET AND 1101 E.PROCTER STREET),INCREASING
THE CONTRACT AMOUNT BY $2,880.00, TO A NEW TOTAL OF
$43,223.00 AND INCREASING THE CONTRACT TERM BY 54 DAYS
TO A NEW TERM OF 68 DAYS; ACCOUNT NO. 001-1052-517.59-00
(OTHER CONTRACTUAL SERVICE, GENERAL FUND).
WHEREAS,On October 30,2018,City Council approved Resolution No. 18-458 awarding a contract
to Inland Environments, LTD of Porter, Texas, in the amount of$40,343.00, for the demolition of two
dangerous commercial structures at 540-548 E. Rev. Ransom Howard Street and 1101 E. Procter Street as
part of the IKE Round 2.2 Demolition Only Project; and
WHEREAS,On November 16,2018 a Temporary Restraining Order(TRO)was filed by the owner of
1101 E.Procter Street,which caused cessation of the work;and the TRO was terminated on February 4,2019;
and
WHEREAS,Inland Environments,LTD submitted Change Order No. 1 in the amount of$2,880.00 to
cover the cost of lost wages on November 16, 2019, and for demobilization of the equipment and
remobilization of the equipment on February 18, 2019, to complete the demolition, as delineated on the
attached Change Order No. 1; and
WHEREAS, due to the TRO, the City will need to increase the contract term by 54 days to a new
contract term of 68 days; and
WHEREAS,it is recommended that the City Council ratify Change Order No. 1 and authorize the City
Manager to execute Change Order 1, in substantially the same form as attached hereto as Exhibit "A".
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P. R. No. 20720
03/29/19 DTP
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City Manager to execute
Change Order No.1 to the contract with Inland Environments,LTD,for lost wages and for demobilization
of the equipment on November 16,2019, and for remobilization of the equipment on February 18, 2019,to
complete the demolition,increasing the contract amount by$2,880.00,to a new total of$43,223.00 and a time
extension of 54 days,due to the property owner of 1101 E.Procter filing a TRO,for a new completion date of
February 20, 2019.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ,ADOPTED,AND APPROVED this the 9th day of April,A.D.,2019,at a Regular Meeting of
the City Council of the City of Port Arthur,Texas by the following vote:AYES:Mayor:
Councilmembers:
NOES:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY SECRETARY CITY ATTORNEY
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P. R. No. 20720
03/29/19 DTP
APPROVED FOR ADMINISTRATION:
)1r
CITY MANAGER DIRECTOR OF DE :1 OPMENT SERVICES
ASST. CITY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
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EXHIBIT "A"
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CHANGE ORDER # 1
INLAND ENVIRONMENTS, LTD
(IKE ROUND 2.2 DEMOLITION ONLY)
DATE:
ORIGINAL AGREEMENT DATE: November 1, 2019
PROJECT DESCRIPTION: Demolition of two dangerous structures at 540-548 E. Rev. Ransom
Howard Street and 1101 E. Procter Street
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT: $40,343.00
CURRENT CONTRACT PRICE: $40,343.00
The Contract Amount due to this CHANGE ORDER will
be increased by:
$ 2,880.00
The New CONTRACT AMOUNT
(including this CHANGE ORDER) will be: $43,223.00
CHANGE TO CONTRACT TERM:
ORIGINAL CONTRACT TERM: 14 Working Days
CURRENT CONTRACT TERM: 14 Working Days
The Contract Term due to this CHANGE ORDER will
be increased by: 54 Working Days
The New CONTRACT TERM
(including this CHANGE ORDER) will be: 68 Working Days
SIGNED AND AGREED TO on the day of , 2019.
INLAND ENVIRONMENTS, LTD.
BY:
Jed Landrey, Vice President
SIGNED AND AGREED TO on the day of , 2019.
CITY OF PORT ARTHUR
BY:
Harvey Robinson, Interim City Manager