HomeMy WebLinkAbout(3) PRESENTATION BY STAFF REGARDING THE FEBRUARY 2019 MONTHLY FINANCIAL REPORT „,
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2018-2019 Budget
Monthly Report
February 2019
City of Port Arthur 2018 -2019 Budget
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Monthly Report
February 28, 2019
Highlights:
General Fund
Overall the General Fund revenues are approximately$1.6 million above the expected amount at this
time. Property tax collections have been received as expected and are currently slightly above budget.
Industrial payments received this fiscal year are$700,000 above the budgeted amount due to expansions
at BASF and BASF TOTAL Petrochemicals(BTP). Sales tax collections through February are 5.6%
below last fiscal year but only 1.5%below the expected amount due to an anticipated reduction which
was built into the current year budget. Electric utility franchise fees are currently $200,000 above budget.
Operating expenditures total $22.3 million at February 28,2019. Year to date actual is below the budget
by $2.3 million with approximately$700,000 of the savings in payroll due to vacancies. Budget
amendments are requested throughout the year as needed so that the amended budget column will closely
reflect where we expect to be at the end of the year.
Water Fund
The Water Fund revenues reflect a budget shortfall of$650,000 at this time but are expected to reach
budgeted levels of$27.9 million by year end,as revenues are typically higher in the drier summer
months. Water service charges received from industry are$450,000 over budget estimates.
Water Fund operating expenses are above budget by$300,000 at February 28,2019. There are currently
15 vacant positions however any savings has been offset by overtime in various divisions. Customer
service has exceeded budgeted levels in overtime and contract services by$200,000 in order to better
assist customers with billing issues.
The Water Fund budget is balanced with a net budgeted revenue over expenses of$900,000. However,
year to date actual reflects a net expense over revenue of$140,000. Staff will continue to monitor the
fund and work with the Water Department to develop cost cutting measures, if necessary,to bring
expenses back in line with available revenues.
Solid Waste Fund
Solid Waste revenues are currently lagging budget by$165,000. This is mostly attributable to Landfill
dumping fees which are$190,000 below budget. In FY18 we saw a significant increase in Landfill fees
due to Hurricane Harvey. The revenue estimate was reduced this year to FY16 levels with an increase of
$750,000 for a new major customer. However,current revenues for the customer are below the
projection. Commercial container fees are currently 6%above the budgeted amount.
Solid Waste Operating expenses currently are under budget by approximately $100,000. However,
increased expenses for hauling materials at the Landfill could cause an overage of up to$300,000. Staff
will keep the Council updated on the status of this contract.
Pleasure Island Fund
Pleasure Island revenues are down $27,000 at this time and can be attributed to reduced rentals at the RV
Park. The original expense budget has been increased to cover the bulkhead repairs at the Marina which
began last year. A pending budget amendment to cover a Council approved change order necessitates that
the budget be increased another$52,000. This will reduce the estimated ending working capital balance
to $255,000.
Capital Improvement Fund
This section includes street projects by district, other general improvements by type and available funding
sources for each. The total street program budget is $17.3 million,with funding provided through EDC
Street Maintenance,CDBG, GLO and prior year General Fund revenues. $6.1 million has been spent to
date on the current listed street projects. $1.6 million of that has been spent this fiscal year leaving a
balance of$11.2 million to complete the projects. General Improvement projects include building
renovations,technology upgrades and parks&recreation renovations. Expenditures on current projects
total $1.6 million with$136,000 spent this fiscal year and a balance remaining of$3.3 million.
Disaster Fund
At this time the Hurricane Harvey Disaster Fund has total revenues of$27.1 million and expenditures of
$33 million leaving a deficit of$5.9 million. Pending reimbursements of$1.8 million will reduce this
deficit to $4.41 million. The City continues to make every effort to capture as much Federal assistance as
possible. Property insurance claims remain outstanding.
City of Port Arthur 2018 -2019 Budget
Monthly Report
February 28,2019
Actual Actual Amended Y-T-D Y-T-D
16-17 17-18 Budget Actual Budget
(unaudited) 18-19 Thru Feb Thru Feb Variance
General Fund Summary
Revenues
Taxes
Property Taxes 12,518,521 12,316,713 12,540,000 11,539,600 11,496,695 42,905
Industrial District Payments 31,221,614 30,644,284 30,100,000 30,800,597 30,075,000 725,597
Sales Tax 8,704,353 10,452,255 9,700,000 4,192,228 4,230,245 (38,017)
Other Taxes 9,703,891 9,190,955 9,270,000 2,858,391 2,558,335 300,056
Total Taxes 62,148,379 62,604,207 61,610,000 49,390,816 48,360,275 1,030,541
Licenses and Permits 751,937 841,860 441,200 171,587 183,810 (12,223)
Intergovernmental Revenue 77,112 58,228 141,772 34,796 59,065 (24,269)
Charges for Services 325,778 355,557 381,000 153,240 158,720 (5,480)
Fines and Forfeitures 824,979 850,301 935,100 377,534 389,620 (12,086)
Interest and Miscellaneous 1,156,481 1,283,617 527,100 832,737 219,610 613,127
Total Operating Revenues 65,284,666 65,993,770 64,036,172 50,960,710 49,371,100 1,589,610
Transfers and Other Revenues 7,881,414 7,091,869 7,091,718 2,954,883 2,954,875 8
Total Revenues _ 73,166,080 73,085,639 71,127,890. _ 53,915,593 52,325,975 1,589,618
Expenditures
Administration 2,138,493 1,447,224 1,613,294 482,165 634,770 (152,605)
City Secretary 1,348,263 1,313,215 2,097,232 755,924 800,415 (44,491)
City Attorney 738,309 984,382 1,127,621 401,738 423,840 (22,102)
Finance 2,099,769 2,186,880 2,288,445 716,498 866,594 (150,096)
Information Technology 578,506 870,033 1,747,846 456,706 689,171 (232,465)
Human Resources 662,471 644,759 813,215 213,056 306,276 (93,220)
Development Services 4,398,784 4,852,202 5,876,346 1,831,264 2,243,900 (416,583)
Civic Center 788,843 653,306 774,571 300,985 296,844 4,141
Police 19,600,635 18,314,943 20,509,145 7,212,871 7,622,637 (409,766)
Fire 13,426,836 13,538,450 13,905,674 5,429,361 5,336,094 93,267
Public Works 7,147,945 7,222,861 8,312,925 2,765,317 3,123,506 (358,189)
Health and Welfare 1,304,852 1,399,065 1,500,621 563,918 569,155 (5,237)
Parks and Recreation 2,497,164 2,253,854 3,048,723 714,231 1,182,889 (468,658)
Library 1,126,363 951,435 1,274,655 412,808 483,215 (70,407)
Total Operating Expenditures 57,857,233 56,632,609 64,890,313 22,256,842 24,579,304 (2,326,409)
Transfers and Other Expenditures 11,105,335 510,417,465 5,622,131 2,586,092 2,586,092 -
Total Expenditures 68,962,568 67,050,074 70,512,444 24,842,934 _ 27,165,396 (2,326,409)
Net Current Activity 4,203,512 6,035,565 615,446 29,072,659 25,160,579
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Unassigned Beginning Fund Balance 15,488,267 19,691,779 24,893,979 24,893,979 24,893,979
Unassigned Ending Fund Balance 19,691,779 24,893,979 25,509,425 53,966,638 50,054,558
City of Port Arthur 2018 - 2019 Budget
Monthly Report
February 28, 2019
Actual Actual Amended Y-T-D Y-T-D
16-17 17-18 Budget Actual Budget
(unaudited) 18-19 Thru Feb Thru Feb Variance
Water Fund Summary
Revenues
Water Service 8,580,711 11,237,669 13,400,000 4,822,904 5,583,330 (760,426)
Water Service-Industry 2,138,890 3,992,756 3,734,206 2,012,933 1,555,915 457,018
Sewer Service 6,290,565 7,191,114 9,700,000 3,429,777 4,041,665 (611,888)
Other Charges for Services 441,661 202,596 196,813 223,885 81,995 141,890
Late Fees 414,171 494,418 407,525 258,209 169,800 88,409
Interest and Miscellaneous 583,422 130,709 18,436 35,756 7,680 28,076
Total Operating Revenues 18,449,420 23,249,262 27,456,980 10,783,464 11,440,385 (656,921)
Transfers and Other Sources 410,000 410,000 410,000 170,833 170,830 3
Total Revenuesr 18,859,420 23,659,262 27,866,980 10,954,297 11,611,215 (656,918)
Expenses
1251 Administration 1,935,521 839,181 1,137,727 414,011 432,282 (18,271)
1252 Water Purification 4,319,571 5,596,723 5,994,189 2,228,478 2,429,193 (200,715)
1253 Water Distribution 4,589,162 3,476,479 3,640,452 1,363,743 1,381,250 (17,507)
1254 Customer Service 1,050,636 1,194,613 1,260,503 555,444 471,896 83,548
1255 Waste Water Conveyance 4,447,481 4,002,064 4,121,332 2,057,081 1,607,947 449,134
1256 Wastewater Treatment 1,848,970 1,987,509 2,349,053 985,336 928,260 57,076
1260 Environmental Regulatory Services 1,003 441,856 619,482 208,125 238,469 (30,344)
Total Operating Expenses 18,192,344 17,538,425 19,122,738 7,812,218 7,489,297 322,921
Transfers and Other Uses 5,826,579 6,954,202 7,881,201 3,283,834 3,283,825 9
Total Expenses and Other Uses -24,018,923 24,492,627 27,003,939 11,096,052 10,773,122 322,930
Net Current Activity (5,159,503) (833,365) 863,041 (141,755) 838,093
Beginning Working Capital Balance (879,632) (1,202,686) (1,202,686) (1,202,686) (1,202,686)
Adjustment to W/C(Long-Term Advan 4,836,449 833,365 - - -
Ending Working Capital Balance (1,202,686), (1,202,686) (339,645) (1,344,441) , (364,593).
(As Adjusted)
City of Port Arthur 2018 -2019 Budget
Monthly Report
February 28, 2019
Actual Actual Amended Y-T-D Y-T-D
16-17 17-18 Budget Actual Budget
(unaudited) 18-19 Thru Feb Thru Feb Variance
Solid Waste Fund Summary
Revenues
Residential Service 4,227,946 4,158,037 4,250,000 1,708,877 1,770,830 (61,953)
Commercial Containers 1,907,211 2,015,983 2,000,000 883,487 833,330 50,157
Landfill Charges 1,403,735 2,335,938 1,650,000 497,401 687,500 (190,099)
Municipal Landfill Contracts 282,522 310,758 285,000 124,682 118,750 5,932
Late Fees 148,629 173,293 155,000 77,462 64,580 12,882
Interest and Miscellaneous 138,232 696 - 17,274 - 17,274
Total Revenues 8,108,275 8,994,705 - 8,340,000 3,309,183 3,474,990 (165,807)
Expenses
1271 Trash Collection 1,318,143 1,334,901 1,195,442 494,911 444,512 50,399
1272 Residential Collection 1,476,416 936,306 1,257,920 480,490 470,114 10,376
1273 Container Service 889,661 678,516 695,099 334,425 264,083 70,342
1274 Landfill 2,524,882 2,122,643 2,093,673 598,797 836,382 (237,585)
1275 Administration 176,084 97,758 134,062 47,893 49,765 (1,872)
Total Operating Expenses 6,385,186 5,170,124 5,376,196 1,956,516 2,064,857 (108,341)
Transfers and Other Uses 1,155,957 2,922,075 2,857,534 1,190,639 1,190,625 14
Total Expenses and Other Uses 7,541,143 8,092,199 8,233,730- 3,147,155`_ 3,255,482 (108,327)
Net Current Activity 567,132 902,506 106,270 162,028 219,508
Beginning Working Capital Balance 1,210,795 1,777,927 2,680,433 2,680,433 2,680,433
Ending Working Capital Balance 1,777,927 2,680,433 2,786,703 2,842,461 2,899,941
Pleasure Island Summary
Revenues
Land Lease&Sales 492,379 594,134 547,000 230,000 227,915 2,085
Dry Storage Rentals 23,840 29,026 33,000 10,338 13,750 (3,412)
RV Park 290,493 285,407 294,000 99,435 122,500 (23,065)
Boat Slip Rentals 155,356 130,301 130,000 52,872 54,165 (1,293)
Fuel Facility 9,891 4,343 4,000 486 1,665 (1,179)
Total Revenues 971,959 1,043,211 1,008,000 393,131 419,995 (26,864)
Expenses
1291 Administration 555,036 541,063 587,315 177,203 218,459 (41,256)
1292 RV Park 141,778 148,883 184,650 54,906 76,920 (22,014)
1293 Marina 73,740 144,007 359,000 249,129 116,910 132,219
1294 Parks 53,645 67,307 69,200 11,709 28,825 (17,116)
Total Operating Expenses 824,199 901,260 1,200,165 492,947 441,114 51,833
Transfers and Other Uses 20,000 - 40,000 16,667 16,665 2
Total Expenses and Other Uses 844,199 - 901,260 1,240,165 509,614 457,779 51,835
Net Current Activity 127,760 141,951 (232,165) (116,483) (37,784)
Beginning Working Capital Balance 269,851 397,611 539,562 539,562 539,562
Ending Working Capital Balance 397,611 539,562 307,397 423,079 501,778
City of Port Arthur 2018 -2019 Budget
Monthly Report
February 28,2019
Total FY 18-19 Project To
Total Revised Actual Y-T-D Date Project
Capital Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance
Street Improvements Project Cost (Unaudited) Thru Feb Thru Feb Remaining
District 1
15th Street Stillwell-Vicksburg 827,957 - - 827,957
El Paso Avenue Lakeshore-Procter - - - -
Nashville Street 7th-Proctor 443,931 34,781 2,600 37,381 406,550
Bluebonnet Gulfway-19th 1,328,280 1,227,575 117,927 1,345,502 (17,222)
Woodworth Blvd 7th St-Thomas Blvd. 1;186,728 1,057,665 129,333 1,186,998 (270)
W 7th/Ransom Howard MLK-Abe Lincoln Ave 1,462,877 1,296,648 116,035 1,412,683 50,194
W.8th Street Foley-Joe Louis 1,282,035 294,165 478,405 772,570 509,465
Lakeshore Drive Ph 1 4186-4300 Lakeshore 555,842 199,833 360,927 560,760 (4,918)
Lakeshore Drive Ph 2 12th Av-4186/4300-Stadium 723,536 - 7,800 7,800 715,736
5th Street Atlanta-Nashville 915,588 - - 915,588
6th Street Atlanta-Nashville 929,588 - - 929,588
48"Storm Sewer Reloc Gulfway-9th 125,911 125,911 - 125,911 -
12th Street 6th Ave-Woodworth 75,926 - - - 75,926
24th Street Gulf Ave to Memorial 105,071 - - - 105,071
9th Street Houston-Ft Worth 31,768 - 24,753 24,753 7,015
Marshall 10th-Gulfway 159,616 - - - 159,616
El Paso Ave Lakeshore-Howard 29,598 - - - 29,598
10.184.252 4.236.578 1.237.780 5,474,358 4,709.894
District 2
Williams Avenue Lakeshore-Procter 15,231 - - 15,231
15th Street Vera-Main 289,351 17,555 38,323 55,878 233,473
Carolina Ave Gulfway-Dead End 919,281 28,550 28,550 890,731
Lakeshore Dr Lakeside-Williams 305,444 - - 305,444
Lakeshore Dr Williams-Stadium 461,345 - - 461,345
Williams Avenue Proctor-8th St - - - -
8th Street Williams-Duff 21,313 17,660 17,660 3,653
5th Street Stadium-Duff 40,519 1,138 1,138 39,381
6th Street Brazos-Duff Dr 51,612 1,138 1,138 50,474
2,104,096 46.105 58,259 104.364 1.999.732
District 3
Ferndale Drive Highland Dr-S Park Dr 20,188 1,350 1,350 18,838
Northpark Drive W Park-Evergreen 21,420 1,350 1,350 20,070 .
Wilson Drive Evergreen-Highland 15,392 - - 15,392
Forest Drive Evergreen-Woodrow 192,441 - 25,856 25,856 166,585
8th Ave 32nd-Dead End 937,357 28,550 35,180 63,730 873,627
Sunken Court Ph 1/Wilson-Tyrrell 405,393 24,965 26,085 51,050 354,343
Sunken Court Ph 2/Tyrrell-Twin City Hwy 729,887 27,281 47,551 74,832 655,055
38th Street Rachel-Lansing 10,175 8,716 8,716 1,459
Forest Dr Griffing-Evergreen 51,753 - 51,753
42nd St 9th Ave-Wentworth 161,028 - 161,028
Evergreen Dr. North Park-Tyrrell 62,543 28,561 28,561 33,982
3rd Ave 32nd St-36th St - - -
2,607.577 83.496 171.949 255.445 2,352332
District 4
Viterbo Road Spur 93-End 101,363 - - 101,363
Diamond Avenue 63rd St-Dead End - - - -
Willow Avenue Maple-60th St 852,109 26,210 28,332 54,542 797,567
60th Street West Port Arthur-Canal 903,247 32,536 21,890 54,426 848,821
Cedar St 58th St to North End 88,142 - _52,705 52,705 35,437
64th St Garnet-W Port Arthur Rd 201,102 - 583 583 200,519
58th St Ray Ave to Cedar St 101,013 - 14,753 14,753 86,260
Pine Ave. 60th St.-Dead End 27,681 - 28,604 28,604 (923)
Sharon Dr Cambridge-Queens 29,199 - 10,175 10,175 19,024
Waco Ave Gulfway to Thomas Blvd 50,757 - 583 583 50,174
2,354,613 58.746 157,625 216.371 2,138,242
City of Port Arthur 2018 -2019 Budget
Monthly Report
February 28, 2019
Total FY 18-19 Project To
Total Revised Actual Y-T-D Date Project
Capital Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance
Street Improvements Project Cost (Unaudited) Thru Feb Thru Feb Remaining
Total Street Improvement Projects 17,250,538 4,424,925 1,625,613 6,050,538 11,200,000
Funding Sources:
EDC Street Maintenance 3,014,123 199,833 368,727 568,560 2,445,563
Community Development Block Grant(CDBG) 603,740 - - 603,740
General Land Office(GLO) 2,374,738 2,088,353 286,385 2,374,738 -
General Fund and Miscellaneous 11,257,937 2,136,739 970,501 3,107,240 8,150,697
Total Funding Sources-'-- W'ivx. ,. 17,250,538 4,424,925 1,625,613 6,050,538 11,200,000
City of Port Arthur 2018 - 2019. Budget
Monthly Report
February 28, 2019
Total FY 18-19 Project To
Total Revised Actual Y-T-D Date Project
Captial Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance
General Improvements Project Cost (Unaudited) Thru Feb Thru Feb Remaining
Buildine Renovation
Develop Svcs Building One Stop Shop 2,650,000 101,042 131,615 232,657 2,417,343
2,650,000 101,042 131,615 232,657 2,417,343
Technoloey Uoerades
Telephone&Infastructure 1,238,000 1,266,128 2,387 1,268,515 (30,515)
Police Data Center 133,000 119,006 1,653 120,659 12,341
Network Monitoring Tools 29,000 20,909 90 20,999 8,001
Cloud-based backups 108,000 - - 108,000
Stage I ERP Replacement 80,000 - - 80,000
Phase 1 Paper Digitization 150,000 - - 150,000
1,738,000 1,406,043 4,130 1,410,173 327,827
Parks&Recreation Renovations
Recreation Center 230,000 - - 230,000
Mosely Pool 70,000 - - 70,000
Lakeview Pool 250,000 - - 250,000
550,000 - - - 550,000
Total General Improvement Projects 4,938,000 1,507,085 135,745 1,642,830 3,295,170
Funding Sources:
Lease Proceeds(Technology) 1,223,742 1,223,742 - 1,223,742 -
General Fund and Miscellaneous 3,714,258 283,343 135,745 419,088 3,295,170
Total Funding Sources 4.938,000 1,507,085 135,745 1,642,830 37295,170
City of Port Arthur 2018-2019 Budget
Monthly Report
February 28,2019
Actual Actual 1'-T-D Actual
16-17 17-18 Actual FY17-FY19
(unaudited) Thru Feb Total _
Disaster Fund Summary
Revenues
Federal/State Grants 10,125,000 2,375,000 4,815 12,504,815
Contributions-Donations 10,682 27,424 - 38,106
Insurance Proceeds - 10,015,834 266,233 10,282,067
Lease Proceeds - 4,283,586 - 4,283x586
Total Revenues 10,135,682 16,701,844 271,048 27,108.574
Expenditures
Salaries and Benefits 3,694,644 790,262 - 4,484,906
Supplies and Materials 63,291 793,527 136,116 992,934
Maintenance 121,462 2,171,350 648,595 2,941,407
Contractual Services 1,082,631 14,882,112 656,638 16,621,381
Capital Outlay 1,140,878 6,325,453 470,437 7,936,768
Total Expenditures 6,102,906 24,962.704 1,911,786 32,977,396
Net Current Activity 4,032,776 (8,260,860) (1,640,738) (5,868,822)
Beginning Fund Balance - 4,032,776 (4,228,084)
Ending Fund Balance 4,032,776 (4,228,084) (5,868,822)
Summary by Cateaory
Emereencv
Debris Response Eunipmen( Vehicles Facilities Contents Other DAC At Risk Total
Revenues
FEMA/State $ 12,500,000 S - S - $ - $ - $ - S 4,815 $ - $ - S 12,504,815
Insurance - - 1,236,997 3,314,837 1,934,388 3,775,845 20,000 - - 10,282,067
Lease Proceeds - - - 4,283,586 - - - - - 4,283,586
Donations - - - - - - 38,106 - - 38,106
Total 12,500,000 - 1,236,997 7,598,423 1,934,388 3,775,845 62,921 - - 27,108,574
Expenditures
Personnel - 2,911,379 - - - - - - 1,573,527 4,484,906
Supplies&Materials - - - - 992,934 - - - 992,934
Maintenance - - 373,935 848,685 906,003 472,653 340,131 - - 2,941,407
Contractual Servic 12,875,438 - - - - - 2,572,274 1,173,669 - 16,621,381
Capital Outlay - - 332,079 5,755,617 871,701 977,371 - - - 7,936,768
Total 12,875,438 2,911,379 706,014 6,604,302 1,777,704 2,442,958 2,912,405 1,173,669 1,573,527 32,977,396
Balance S (375,438) $(2,911,379) $ 530,983 $ 994,121 S 156,684 S 1,332,887 $ (2,849,484) S (1,173,669) $ (1,573,527) $ (5,868,822)
Reimbursements Pending
FEMA
PW 4129 Fire 274,025 204,732 3,274 482,031
PW 3640 Police 815,300 260,320 6,103 1,081,723
PW 1701 Debris 243,616 - - - - - - - - 243,616
Total 243,616 1,089,325 204,732 260,320 - - 9,377 - - 1,807,370