HomeMy WebLinkAboutPO 6765: FY18-19 BUDGET AMENDMENT NUMBER 5 z.,_.
City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 11, 2019
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Rebecca Underhill, Acting Finance Director
RE: P.O. 6765 - FY18-19 Budget Amendment Number 5
Introduction: A Budget amendment in the amount of$195,000 is requested to increase the
appropriation in the General Fund, Public Works Department to make sufficient funds
available to cover the anticipated needs to complete the fiscal year.
Fuel and other costs for the Drainage Division have been higher than anticipated in the budget
and will require an additional $195,000 to complete the year. Two tractors were added to keep
outfall ditches clean will require additional fuel ($15,000). Various repairs are needed to pump
station buildings ($20,000),repairs to the pump at El Vista pump station and additional funds
to cover regular drainage maintenance for the rest of the year($100,000). Additional funds are
needed to cover repairs to vehicles and equipment for the rest of the year($40,000), and rent of
additional equipment to maintain overgrown ditches($20,000).
Overtime is projected to exceed budget by $75,000. This cost will be funded through salary
savings. The department has requested a utility vehicle and trailer to access pump stations.
This $25,000 cost will be funded through savings from other equipment purchases in the
Capital Reserve Fund.
Background: The FY 18-19 budget was approved on September 11, 2018. This is the fifth
budget amendment requested for this budget year.
Budget Impact: The above requests will increase the appropriation and decrease the ending
fund balance by $195,000 in the General Fund.
"Remember,He are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
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Texas
www.PortArthurTx.gov
Recommendation: The attached Proposed Ordinance No. 6765 amends the budget to provide
sufficient funding in the General Fund as outlined above and we recommend that the City
Council approve it as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 Y.< FAX 409.982.6743
P. O. NO. 6765
KD 4.11.19
ORDINANCE NO.
AN APPROPRIATION ORDINANCE AMENDING THE CITY
OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER
30, 2019 BY$195,000 FOR THE GENERAL FUND.
WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may
make emergency appropriations from time to time; and
WHEREAS, the City Council may make budget amendments for emergencies under Section
102.009 and for Municipal purposes under Section 102.010 Local Government Code; and
WHEREAS, on September 11, 2018, the City Council approved and adopted Ordinance 18-50
which appropriated the 2018-2019 budget; and
WHEREAS, on October 30, 2018, the City Council approved and adopted ordinance No. 18-66,
which amended ordinance No. 18-50.
WHEREAS, on November 6, 2018, the City Council approved and adopted ordinance No. 18-
68, which amended ordinance No. 18-66.
WHEREAS, on January 15, 2018, the City Council approved and adopted ordinance No. 19-02,
which amended ordinance No. 18-68.
WHEREAS, on March 19, 2018, the City Council approved and adopted ordinance No. 19-09,
which amended ordinance No. 19-02.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the following funds/departments Budget be increased (decreased) as shown:
General Fund Public Works $ 195,000
Section 3. That Section 4 of Ordinance 18-50 is amended to read:
That there be and is hereby appropriated the sum of Seventy Million, Nine Hundred Seventy
Eight Thousand, One Hundred Seventy Five Dollars ($70,978,175) to the General Fund for the payment
Operating Expenses,and necessary Capital Outlay for the City Government for the following Departments
and uses:
Department or Use
Amended Inc./(Dec) Amended
Budget Appropriation Budget
Administration $ 1,613,294 $ 1,613,294
City Secretary 2,097,232 2,097,232
City Attorney 1,127,621 1,127,621
Finance 2,288,445 2,288,445
Information Technology 1,747,846 1,747,846
Human Resources 813,215 813,215
Development Services 5,876,346 5,876,346
Civic Center 872,571 872,571
Police 20,509,145 20,509,145
Fire 13,905,674 13,905,674
Public Works 8,379,925 195,000 8,574,925
Health 1,500,621 1,500,621
Parks &Recreation 3,048,723 3,048,723
Library 1,274,655 1,274,655
Transfers to Other Funds 5,727,862 5,727,862
Total $ 70,783,175 $ 195,000 $ 70,978,175
Section 4. That the General Fund estimated unassigned fund balance shall be decreased by
$195,000 if all other revenues and expenditures come in as budgeted.
Section 5. That a copy of the caption of this Ordinance be spread upon the minutes of the City
Council.
Section 6. That this Ordinance shall be effective immediately.
READ, ADOPTED, AND APPROVED, this day of April, 2019, AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor
Councilmembers:
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
Rebecca Underhill, Acting Director of Finance