HomeMy WebLinkAboutPR 20669: THIRD YEAR FINAL RENEWAL CONTRACT WITH CORE AND MAIN FORMERLY HD SUPPLY City of
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INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT - ADMIN. DIV.
Date: April 15, 2019
To: Harvey Robinson, Interim City Manager
From: Donnie Stanton, Interim Director of Water Utilities
RE: Proposed Resolution No. 20669
Nature of Request:
Repair clamps are used to make repairs on leaking pressure pipes. Most of these leaks are water
mains, but we do have an occasional sewer force main leak. While these clamps are designed and
constructed of stainless steel, they are meant as a temporary fix until the line can be replaced.
Many leaks we find are old repair clamps that are just past their design life.
Various sizes and types of repair clamps are used by the Utility Operations Department. This is
the second renewal (Third year) of a contract with Core and Main (formerly HD Supply), of
Beaumont, Texas. The original award was Resolution#17-046.
Staff Analysis, Consideration:
Existing staff will administer this contract and monitor the contractor's performance.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 20669, authorizing the
renewal of a contract for the purchase of Repair Clamps with Core and Main (HD Supply
Waterworks), of Beaumont, Texas for a projected budgetary amount of $162,409.39, to be
ordered on an as needed basis.
Budget Considerations:
This equipment will be maintained in our Warehouse inventory and charged to the appropriate
account when used; #410-1253-532.35-00 (Water System), and #410-1255-532.33-00 (Sanitary
Sewer Systems) for routine line maintenance.
P.R. No. 20669
4/15/19 ds
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE THE THIRD YEAR (FINAL RENEWAL) OF
THE CONTRACT WITH CORE AND MAIN (FORMERLY
HD SUPPLY) OF BEAUMONT, TEXAS, FOR THE
PURCHASE OF REPAIR CLAMPS FOR THE UTILITY
OPERATIONS DEPARTMENT, WITH AN ANNUAL
PROJECTED BUDGETARY IMPACT OF $162,409.39.
FUNDING IS AVAILABLE IN ACCOUNT NOS. 410-1253-
532.35-00 (WATER SYSTEM), & 410-1255-532.33-00,
(SANITARY SEWER SYSTEM).
WHEREAS, pursuant to Resolution No. 17-046, Council approved the contract with HD
Supply of Beaumont, Texas, for the purchase of repair clamps on an as needed basis for the
Utility Operations Department, with the option to renew for two (2) additional one (1) year
periods; and
WHEREAS, pursuant to 18-134, the City Council authorized the second year (First
Renewal) of the contract; and,
WHEREAS,City of Port Arthur Utility Operations Department and HD Supply mutually
agreed to renewal this contract for an additional one (1) year period(final renewal).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager is hereby authorized to execute the third year (final
renewal) contract for the purchase of repair clamps for Utility Operations with Core and Main
(formerly HD Supply) of Beaumont, Texas, with an annual projected budgetary impact of
$162,409.39; and,
THAT, funding is available in Account Nos. 410-1253-532.35-00 (Water System), and
410-1255-532.33-00 (Sanitary Sewer Systems); and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. No. 20669
4/15/19 ds
READ, ADOPTED, AND APPROVED on this day of April 2019 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Derrick Freeman, Mayor
ATTEST: APPROVED AS TO FORM:
, be • -t'o-F
Sherri Bellard IT/me
City Secretary Ci Att-1 ey
APPROVED FOR ADMINISTRATION:
Rebecca Underhill Donald Stanton
Interim City Manager Interim Director of Water Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
A"and,.Duiels Clifto ' Williams, CPPB
Inlerim Director of Finance Purchasing Manager
P.R. No.20669
4/15/19 ds
Exhibit A
(Purchase Contract Agreement)
PURCHASING CONTRACT AGREEMENT
THIS AGREEMENT is made this the of , 2019, by
and between an individual, firm, partnership, or corporation, Core & Main of
Beaumont, Texas hereinafter called '`Vendor", and the City of Port Arthur, a municipal
corporation organized under the laws of the State of Texas, hereinafter called the
"Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1 . This Agreement is the third year (final renewal).
2. This term of the Agreement will be from , 2019
through , 2020.
2. The City can terminate this contract at its convenience which includes, but
not limited to. funding not being available in any budget cycle with fifteen (15) days
written notice.
3. The Vendor will provide clamps as delineated and submitted in their quote
in the original contract.
4. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
Repair Clamps for Utility Operations
5. The Vendor agrees to deliver all materials on an as needed basis during
the term of the contract, at the unit prices listed in the original contract, pursuant to
Resolution No. 17-046.
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials. this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2019.
WITNESS: CONTRACTOR:
Core & Main
SIGNED AND AGREED to on the day of , 2019.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager