HomeMy WebLinkAboutPR 20787: FIXED PRICE CONTRACTS WITH LEGACY COMMUNITY DEVELOPMENT CENTER FOR DEVELOPMENT OF AFFORDABLE HOUSES INTEROFFICE MEMORANDUM
HOUSING ASSISTANCE PROGRAMS
Date: May 1, 2019
To: Rebecca Underhill, Interim City Manager
Mayor and City Council
From: Beverly A. Freeman, Director of Housing&Neighborhood
Revitalization
RE: P.R. 20787-Authorizing Fixed Price Contracts between the City of Port Arthur
and Tender Loving Care Center for Children (TLCCC) dba Legacy Community
Development Corporation(Legacy CDC)
Nature of the request:
It is recommended the City Council adopt P. R. 20787 authorizing the City Manager to execute Fixed Price
Contracts between the City of Port Arthur and Tender Loving Care Center for Children (TLCCC) dba
Legacy Community Development Corporation (Legacy CDC) for the development of affordable housing on
three (3) NSP properties located at 923 5th Street, 1238 5th Street, and 430 Charleston Avenue at 1300 5th
Street in the downtown target area.
StaffAnalysis/Considerations:
TLCCC dba Legacy CDC will build, market, and sell affordable homes to eligible homebuyers whose
income range is 60% up to 120%area median income (AMI). All homes will be sold at appraised value.
Recommendation:
It is recommended the City Council adopt P. R. 20787 authorizing Fixed Price Contracts between the City of
Port Arthur and TLCCC dba Legacy CDC for the construction of affordable housing in the targeted
downtown area.
Budget Consideration:
TLCCC dba Legacy CDC will provide funding for new construction activities. Down payment & Closing
Costs Assistance shall be provided by the City as a direct benefit to the low and moderate income
homebuyers for the purchase of new construction homes. The potential homebuyer may qualify to receive
up to $30,000 each from the City's HOME & CDBG Program. An additional $30,000 per location is
available from the Port Arthur Economic Development Corporation.
P. R. 20787
5/1/19 BF
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE FIXED PRICE CONTRACTS BETWEEN THE CITY OF
PORT ARTHUR AND TENDER LOVING CARE CENTER FOR
CHILDREN (TLCCC) DBA LEGACY COMMUNITY DEVELOPMENT
CORPORATION (LEGACY CDC) FOR THE DEVELOPMENT OF
AFFORDABLE HOUSES ON THE NEIGHBORHOOD
STABILIZATION PROGRAM (NSP) PROPERTIES LOCATED AT
923 5TH STREET, 1238 5TH STREET AND 1300 5TH STREET AT
430 CHARLESTON AVENUE, IN THE DOWNTOWN TARGETED
AREA.
WHEREAS, pursuant to Ordinance 17-20, City Council approved Tender Loving Care
Center for Children (TLCCC) dba Legacy Community Development Corporation (Legacy CDC), to
collaborate with the City of Port Arthur for the development of affordable housing on
Neighborhood Stabilization Program (NSP) properties in the downtown target area; and,
WHEREAS, all affordable homes will be built, marketed, and sold at appraised value
to eligible homebuyers whose income range is 60% up to 120% area median income (AMI); and,
WHEREAS, it is deemed in the best interest of the City of Port Arthur to authorize
the City Manager to execute Fixed Price Contracts between the City of Port Arthur and TLCCC dba
Legacy CDC for the development of affordable houses located at 923 5th Street, 1238 5th Street
and 1300 5th Street at 430 Charleston Avenue houses in the downtown target area.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. THAT the facts and opinions in the preamble are true and correct.
Section 2. THAT City Council hereby authorizes the City Manager to execute Fixed
Price Contracts between the City of Port Arthur and TLCCC, dba Legacy CDC in substantially the
same form as attached hereto as Exhibit"A", "B" and "C".
Section 3. That a copy of the caption of this Resolution be spread upon
the minutes of the City Council.
READ, ADOPTED AND APPROVED this day of A.D.,
2019 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
AYES:
MAYOR
COUNCILMEMBERS
NOES:
DERRICK FREEMAN, MAYOR
ATTEST:
SHERRI BELLARD, CITY SECRETARY
APPROVED AS TO FORM:
4 " e9--"' Leiuf26
AL TIZEN 11) ITY ATTORNEY
APPROVED FOR ADMINISTRATION:
REBECCA UNDERHILL, INTERIM CITY MANAGER
RON BURTON, ASSISTANT CITY MANAGER
BEVERLY FREEMAN, DIRECTOR OF
HOUSING AND NEIGHBORHOOD REVITALIZATION
EXHIBIT "A"
FIXED PRICE CONSTRUCTION CONTRACT
923 5th Street, Lot 9, Block 114, City of Port Arthur
Port Arthur, Texas 77640
STATE OF TEXAS §
COUNTY OF JEFFERSON §
PARTIES TO THE CONTRACT
This FIXED PRICE CONSTRUCTION CONTRACT(the"Contract")is made and entered into as of ,2019,
by and between City of Port Arthur(the"City")and Tender Loving Care Center for Children,d/b/a Legacy Community
Development Corporation,a Texas Non-profit Organization of Port Arthur,Jefferson County,Texas,known as the"Developer",
which is operating in the capacity as a"Local Partner"as described in City's Downtown Development Plan.All references in
this Contract with the Developer shall also be deemed to refer to such entity as a Local Partner. The parties hereto agree,by
the execution hereof,that they are bound to the mutual obligations and to the performance and accomplishment of the
tasks described herein.
Whereas, City is the owner of one or more single-family residential lots(as described on Exhibit "A" hereto,the
"Premises"), which Premises may currently have located thereon a single family residence that is in need of
renovation("Existing Improvements")or may be vacant land;and
Whereas,pursuant to the Ground Lease and Memorandum of Understanding (defined below)previously entered
into by City and Developer,City has agreed to lease the Premises to Developer known as 923 5th Street(Lot 9,Block
114, City of Port Arthur, so that Developer can construct a new single family residence on the property, or
renovate any Existing Improvements on the Premises,in either case for the consideration described herein;
Now,therefore, in consideration of the mutual covenants and promises contained herein, City and Developer
hereby agree as follows:
I. FIXED PRICE CONTRACT,PROJECT AND CONTRACT DOCUMENTS
1. Developer GUARANTEES NOT TO EXCEED THE FIXED PRICE (as defined in the attached Exhibit C)
to carry out in compliance with the Contract Documents all necessary demolition, construction, purchase of
materials and related work(collectively, the "Work") necessary to build or renovate a fully habitable single-
family residence including constructing or installing all related driveways,utilities and other improvements(all
of the foregoing, collectively, the "Project") owned by Developer and located on the Premises. Developer
acknowledges that the Fixed Price will not be paid until completion of the Work in compliance with this
Contract and sale of the Project and the Premises to an eligible Purchaser(as defined in the Ground Lease).
2 The documents that will be used by the parties in connection with the Work (together with this Contract,
collectively,the "Contract Documents")are:
a. The plans and specifications("Plans")for the Project as more fully described on Exhibit B attached
hereto;
b. The budget for the performance of the Work("Budget") attached hereto as Exhibit C;
c. The Memorandum of Understanding,dated the day of ,2019,between Developer
and City(the "MOU");and
d. The Ground Lease agreement dated the day of ,2019,between Developer and
City(the "Ground Lease")and the Deed as definedtherein.
pg.IX-5
II. DEVELOPER'S DUTIES
1. Developer, at its sole cost, risk and expense shall conduct the Work, which includes the following: (a)
construction or renovation of the residential structure described in the Plans and all other buildings, structures,
driveways and other improvements necessary for the Project; (b) furnishing all necessary materials, supplies,
appliances,equipment,fixtures,tools,implements,and all other facilities to be used in conducting the Work;
(c) providing all labor, supervision, transportation, storage and other services as and when required for the
Work; and(d)installing and assuring full working capacity of all utility lines and facilities,including sanitary
facilities,drinking water,lighting,water,power and distribution lines,as necessary to permit construction and
residential occupancy of the Project. Developer(a)accepts the relationship of trust and confidence established
by this Contract; (b) shall use Developer's good faith efforts and judgment in furthering the interests of City;
and(c)perform the Work in an expedient and economical manner consistent with the interests of City.
2 Developer may conduct the Work using its own employees or it may retain a construction manager or
contractor (in either case, "Construction Manager") to supervise the Work, in which case a copy of this
Contract shall be attached to any agreement with a Construction Manager, and the term "Developer" as used
in this Contract with respect to the supervision and performance of the Work shall be deemed to also refer to
any such Construction Manager. Developer or Construction Manager may retain one or more contractors or
subcontractors (each, a "Subcontractor") and Developer shall be responsible for all performance and
supervision of Subcontractors. In accordance with Chapter 53, Subchapter K, of the Texas Property Code,
Developer shall deliver to City, prior to the commencement of the Work, a list of all proposed
Subcontractors, and City may object to any one or more Subcontractors if City has reason to be concerned
regarding the quality of work or reputation of any Subcontractor.
3. Developer warrants to City that materials and equipment furnished under this Contract will be new, that the
Work will be free from defects,and will conform to the requirements of the ContractDocuments.
4 Developer shall maintain the Premises in a clean, orderly and secure condition during the Work and shall
provide periodic trash removal during construction.
5. Developer shall observe and abide by and perform all of its obligations hereunder in accordance with all of
the following (collectively, the "Legal Requirements"): (i) applicable requirements of the Texas Department
of Housing and Community Affairs ("TDHCA") and the Neighborhood Stabilization Program ("NSP")
operated by TDHCA; (ii) City's building standards and any applicable program requirements; (iii) any
restrictive covenants or other private land use regulations applicable to the Premises; and (iv) all applicable
laws,rules and regulations of all governmental authorities having jurisdiction over the Premises,including,but
not limited to local building codes and energy regulations,zoning laws and platting regulations.
6. Developer shall obtain, at the expense of Developer as part of the Fixed Price, all necessary licenses,
demolition or building permits, certificates and similar authorizations required from governmental or other
authorities in order to perform the Work and complete the Project to create a habitable single family home,
and shall give any notices required by applicable Legal Requirements.
7. Developer shall commence construction within ten(10)calendar days following receipt from City of a written
notice to proceed and shall diligently proceed with the performance thereof to completion. All Work must be
completed by Date of Completion or such earlier date as provided in the MOU. Any failure by Developer to
continuously conduct the Work for a period of thirty (30) days or more may, except in the event of Force
Majeure, be deemed by City to be a Developer default. As used in this Contract, the term "Force Majeure"
shall refer to unusually severe or prolonged weather events; acts of God; acts of war or terrorism; or
embargos or other government action preventing the delivery of materials needed for the Work. If an event of
Force Majeure should occur, the Work may be suspended for the period of such event, but if more than six
months,City may terminate this Contract.
a Developer shall be solely responsible for obtaining architectural drawings, specifications, soil engineering
pg.IX-6
and/or structural engineering reports, environmental reports, and all other documents necessary to enable
Developer to undertake the Work. As is described in the Deed, Developer has acquired the Existing
Improvements in "AS IS" condition, with all faults. Developer acknowledges that Developer is an
experienced homebuilder and has been provided with a sufficient opportunity to inspect the Premises and any
Existing Improvements and make a determination as to their suitability for the Work. Developer agrees that
neither City nor any agent, employee or representative of City has made any representation or warranty to
Developer regarding the suitability or utility of the Premises, and Developer is relying solely on its own inspections in
deciding to enter into this Contract and to complete the Work for the Fixed Price(defined below).
III. PLAN APPROVALS and CHANGE-ORDERS
1. Prior to commencement of any Work, Developer shall submit the Plans and the Budget to City for City's
review and approval. Developer acknowledges that any such approval by City solely indicates compliance
with City's internal policies and does not in any way warrant safety, structural integrity or any compliance
with any Legal Requirements. Developer is solely responsible for all engineering, architectural, structural and
other aspects of construction of theProject.
2. City agrees not to submit any request for revisions in the Plans ("Change Orders") once construction has
begun. Change Orders submitted prior to commencement of construction may create cost increases, and any
such increase will be reflected in an amendment to Fixed Price established in the Budget to be signed by City
and Developer. City acknowledges that payment of such increased Fixed Price will be the sole responsibility
of City.
IV. DEVELOPER REIMBURSEMENTS
Source of Funds: Developer acknowledges and agrees that the Project is totally funded and completed by the
Developer and that the City is only providing funding for eligible infrastructure projects(installation of water and
sewer lines up to the foundation)and such funds will be reimbursement upon inspection and completion of the
work the Premises and Project are simultaneously sold to an eligible Purchaser, as defined in the Ground Lease.
Fixed Price: Developer agrees that the Project is to be completed by Developer for an amount not to exceed
Total Development Cost or Appraised value (whichever one is less) Amount of Fixed Price, and as further
detailed in the Budget (the "Fixed Price"). Developer represents and warrants to City that Developer has
reviewed the Contract Documents and is familiar with all Legal Requirements and that the labor and
materials itemized in the Budget constitute all of the labor and materials necessary to carry out the Work in
accordance with this Contract and to complete the Project for the Fixed Price. If any unforeseen
circumstances or change in Legal Requirements causes an increase or decrease in the cost of the Work, the
Fixed Price may be modified only if approved in writing by Developer and City. Upon execution by both
parties of any such modification, all references herein to the Fixed Price shall refer to the cost of the Work as
so modified by the parties.
1. Budget Items: The Budget includes all costs to be incurred to accomplish the completion of the Project. The
parties agree that the Budget shall include the following:
a. Cost of all labor and materials,supplies and equipment furnished and incorporated in the Work and costs
of transportation thereof,including costs ofany rented equipment;
b. Cost of all permits and approvals required for the Work;
c. Cost of premiums for Developer's required insurance and any property or sales tax payable by Developer;
d. Cost of removal and proper disposal of all debris,including,if applicable,any hazardous substances such
as asbestos;and
e. A Developer's fee not to exceed the greater of$3,500.00 or 15%of the budgeted items listed above, as
allowed by the Developer's funding sources andthe TDHCA NSP program guidelines.
pg.IX-7
The budgeted cost of the Work shall not include any of the items set forth below:
a.Overhead or general expenses of any kind,including compensation of Developer's personnel not engaged
in the Work;
b. Costs due to breach of this Contract by Developer or the negligence of Developer,any Subcontractor,or
anyone directly employed by them,relating to the correction of defective or non-conforming work.
With respect to any damage to the Project covered as an insured loss, Developer shall be
responsible for payment of any deductible any for any portion of a repair not covered by insurance;
c. The release or waiver or bonding of any liens or claims which may be claimed,threatened or recorded
so long as City paid Developer for items claimed;and
d. The costs of replacing any materials or equipment which are damaged,lost or stolen,except for any
such costs which are covered by the Builder's Risk insurance policy.
2 Limits on Payment: Developer acknowledges that Developer's share of Net Sales Proceeds may be reduced
by City's cost of remedying any default by Developer, including releasing any lien filed by any
Subcontractor.
3. Inspections and Payment Procedure: DEVELOPER ACKNOWLEDGES THAT PAYMENT OF THE
FIXED PRICE WILL BE MADE TO DEVELOPER ONLY UPON CITY'S APPROVAL OF THE WORK
AND THE SALE OF THE PROJECT AND THE PREMISES TO AN INCOME QUALIFIED
HOMEBUYER APPROVED BY CITY AND TDHCA.
a Developer acknowledges and agrees that notwithstanding the Fixed Price nature of this Contract,
Developer may be required to submit to City or TDHCA itemized receipts, Subcontractor invoices, lien
waivers or other payment information.
b. City shall cause the release of 100% of the Fixed Price to Developer upon approval and sale of the
Premises and the Project to a Qualified Homebuyer.
V. INSURANCE
1. Before commencement of any Work,Developer shall furnish to City certificates of insurance from one or more
insurance companies licensed in the State of Texas evidencing that Developer has obtained all insurance
policies required by the Ground Lease, including but not limited to general liability insurance, builder's risk
insurance and workers' compensation insurance. Any such insurance shall not be modified, permitted to
lapse,or canceled without written notice to City and Lender(defined below)from such insurance companies,
not less than thirty (30) days in advance of modification, expiration, or cancellation, and Developer shall
provide evidence of replacement or renewal policies not less than fifteen (15) days prior to expiration of any
existing policies. All insurance carried by Developer shall include an endorsement waiving the insurer's right
of subrogation against City.
VI. SIGNS and ACCESS
1. City,Developer and Lender shall have the right to place on the Premises such signs as each may elect,provided
all such signs comply with Legal Requirements.
2. City may inspect any portion of the Project, including the interior(s), at any reasonable time, and in any
reasonable manner,upon at least 48 hours oral or written notice to Developer. In the event of emergency, City
may inspect any portion of the Project including the interior(s) without notice provided City shall have made
reasonable efforts to give advance notice to Developer.
VII. INDEMNITY
1. Developer agrees to indemnify and save harmless City, its officers, agents, servants and employees from and
against any and all claims for any and all damage or injury of any kind or nature to all persons and to all
property caused by,resulting from,arising out of or occurring with the execution of the Work.
pg.IX-8
2. City agrees to indemnify and save harmless Developer from and against any and all claims for any and all
damage or injury of any kind or nature to all persons and property caused by, resulting from,arising out of
or occurring in connection with any entrance on the Premises of City or any employee or agent of City,
except in the event that any negligence or misconduct by Developer is a contributing causation factor of
such damage or injury.
3. Any claim for indemnification by the other party must be made in writing to City and Developer within
ninety (90) days of the occurrence giving rise to such right hereunder or such claims shall be deemed null
and void.
4. Developer shall not file, and shall not permit any employee, agent, subcontractor or supplier to file, any
laborers, materialmen's, mechanic's or other liens on any part of the Project or the Premises. If any such lien
is filed and Developer does not cause such lien to be released or discharged (by payment or otherwise) as
promptly as possible,City shall have the right to pay all sums necessary to obtain such release and to withhold
a corresponding amount from the Net Sales Proceeds. Developer shall indemnify and hold harmless City from
all claims, losses, demands, and causes of actions or suits of whatever nature arising out of any such lien.
Developer shall be responsible for furnishing City with any lien waivers,as necessary.
VIII. DEFAULT AND REMEDIES
1. Developer Default.Developer shall be in default if Developer shall:
a. fail to do any of the following and not correct such failure within ten (10) days following written notice
from City specifying the nature of such failure: (i)commence the Work in accordance with the provisions
of this Contract, (ii)cause completion of the Work in a good and workmanlike manner and in accordance
with this Contract; (iii) use an adequate amount or quality of personnel or equipment to complete the
Work without delay, subject to Force Majeure;
h be adjudged as bankrupt, make a general assignment for the benefit of its creditors, permit a receiver to
be appointed on account of its insolvency,or become insolvent otherwise;
i allow any lien to be placed on the Premises, the Project or any interest of City or Developer
therein and fail to cause such lien to be removed within sixty (60) days of receiving notice
thereof, except for a deed of trust lien held by Developer's construction lender ("Lender") under
loan documents approved by City,which shall be a permitted lien;or
i fail to keeping force any of the insurance required under this Contract, or fail to cause any
Subcontractor to provide required insurance.
2. Remedies: Upon a Developer default, City may terminate this Contract by written notice to Developer or
may exercise such other remedies as may be available at law or in equity.
IX. MISCELLANEOUS
1. All notices to be given hereunder shall be in writing and may be given by depositing the same in the
United States mail, postpaid and with return receipt requested; by reputable express or overnight courier; or
by hand delivery,in each case addressed to the party to be notified, at the address set forth on the signature
page. Notice deposited in the mail in accordance with the provisions hereof shall be effective from and
after three (3) days following the date of deposit. Notice given in any other manner shall be effective
upon confirmed receipt evidenced by signature of addressee or any employee at the appropriate address.
Any party shall have the right to change its address or to whom notices are to be sent.
2. This Contract constitutes the entire agreement between the parties hereto with respect to the matters hereby.
All prior negotiations, representations and agreements with respect hereto not incorporated herein are hereby
canceled. This Contract can be modified or amended only by document duly executed on behalf of the parties
hereto. In case of conflict between any provision of this Contract and any provision in any other contract
document,the provision of this Contract shallprevail.
pg.IX-9
3. This Contract creates a valid and enforceable agreement between City and Developer. Developer shall be
permitted to assign or subcontract any of the Work to be done on the Premises,but Developer shall remain
wholly responsible for all performance of the Work, including, but not limited to, a default on the part of on
assignee or subcontractor. This Contract shall inure to the benefit of and be binding on the parties hereto and
their respective successors and assigns.
4. Developer is acting as an independent contractor at its sole risk, cost and expense. Developer shall have the
complete and exclusive control of the Work,and direction over the method and manner to obtain the result of
the Project except for City's rights under this Contract.
5. Any dispute between City and Developer related to this Contract which is not resolved through informal
discussions shall be submitted to a mutually acceptable mediation service or provider. If not resolved by
mediation and if litigation is undertaken to resolve a dispute, the prevailing party in such litigation shall be
entitled to recover, in addition to all damages allowed by law and other relief, all court cost and reasonable
attorney's fees incurred in connection therewith.
6. This Contract and the Contract Documents contain the entire agreement of City and Developer regarding the
cost and conduct of construction of the Project.
7. This Contract shall be governed by and construed in accordance with the laws of the State of Texas.
8. This Contract may be executed in multiple counterparts, each of which shall constitute an original and all of
which, taken together, shall constitute one and the same instrument. It is not necessary for all signatures to
appear on the same page in order for this Contract to be effective.
9. Developer hereby warrants to City that Developer shall complete the work in a professional manner, free of
structural or other defects. The foregoing warranty may be assigned to any persons or entities acquiring the
Premises and the Project and shall continue in effect for one year following the date of completion of the
Work. In addition,Developer hereby assigns to City any and all warranties held by Developer and relating to
all materials and equipment furnished under the Contract. This warranty shall survive the completion or
termination of this Contract.
APPROVED AS TO FORM:
Valecia Tizeno, City Attorney
Signed and Agreed to on the day of , 2019.
CITY OF PORT ARTHUR
By:
Rebecca Underhill,
Interim City Manager
ATTEST:
Sherri Bellard,
City Secretary
Agreed To By:
Tender Loving Care Center for Children d/b/a
Legacy Community Development Corporation
Vivian Ballou,
Executive Director
List of Exhibits:
Exhibit A: Legal Description of the Property
Exhibit B: Approved Plans and Specifications
Exhibit C: Budget
Exhibit "A"
Legal Description
Legal Description:
Lot 9, Block 114
City of Port Arthur
Property Address:
923 5th Street
Property ID:
Exhibit"B"
Approved Plans and
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