HomeMy WebLinkAboutPR 20679: CONTRACT FOR RENTAL OF PORTABLE TOILETS FOR PARKS AND RECREATION DEPARTMENT Cin of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 29, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 20679—Portable Toilets Contract with Sprint Waste Service, LP
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P. R. No. 20679
authorizing the City Manager to execute a contract with Sprint Waste Service, LP of Port
Arthur, Texas for the rental of regular portable toilets, wheelchair accessible toilets, ADA
accessible toilets and portable toilets with hand washing station for the Parks and Recreation
Department with a not to exceed amount of$65,000.00 annually.
Background:
The City of Port Arthur has over 32 parks which are utilized by citizens and visitors throughout
the year. Further, several of the parks are home to baseball, softball and football leagues which
increases the number of patrons on the parks. The vast majority of parks do not have fixed rest
room facilities. The City, and other organizations, sponsor events at various locations
throughout the city and portable toilets are needed.
Impact Waste, LLC of Beaumont, Texas was the lowest bidder for regular toilets, wheelchair
accessible toilets, ADA accessible toilets, and portable toilets with hand washing station.
Impact Waste,LLC currently owes a debt to the City of Port Arthur for failure to obtain permit.
In addition, Regulatory Services Division has sent Impact Waste, LLC two (2) notices of
violations indicating that the company is in violation pursuant to Chapter 110, Article III,
Division V of the City's Municipal Code of Ordinance. Also,pursuant to the Port Arthur Code
of Ordinances, Chapter 2, Article VI, Division 1, Section 2-262(c) "The city council shall not
award a contract to a company that is in arrears in its obligations to the city." Due to Impact
Waste,LLC owing a debt to the City and not being in compliance with the Regulatory Services
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Division, the Parks and Recreation Department feels it necessary to award the contract to the
next lowest and most responsible bidder, Sprint Waste Service, LP.
Budget Impact:
Funding in the amount of$65,000.00 annually is available for this purpose in the following
account: 001-1207-531.51-00.
Recommendation:
It is recommended that the City Council approve P.R.No.20679 authorizing the City Manager
to execute a contract with Sprint Waste Service, LP of Port Arthur, Texas for the rental of
regular portable toilets, wheelchair accessible toilets, ADA accessible toilets and portable
toilets with hand washing station for the Parks and Recreation Department with a not to exceed
amount of$65,000.00 annually.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. #20679
04/29/19 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH SPRINT WASTE SERVICE, LP OF PORT ARTHUR, TEXAS FOR THE RENTAL OF
REGULAR TOILETS, WHEELCHAIR ACCESSIBLE TOILETS, ADA ACCESSIBLE
TOILETS AND PORTABLE TOILETS WITH HAND WASHING STATION IN THE NOT
TO EXCEED AMOUNT OF $65,000.00 ANNUALLY, FOR THE PARKS AND
RECREATION DEPARTMENT; FUNDING AVAILABLE IN PARKS AND RECREATION
RENT ACCOUNT NO. 001-1207-531.51-00
WHEREAS, on March 20, 2019 bids were received for the rental of portable chemical
toilets for the Parks and Recreation Department; and,
WHEREAS, the bids have been evaluated by the City staff and the Purchasing Manager;
and,
WHEREAS, the bid tabulation is attached hereto and made a part hereof as Exhibit "A";
and,
WHEREAS, the specifications required that the bidder specify rates for the following
categories: regular toilets, wheelchair accessible toilets, ADA accessible toilets, and portable
toilets with hand washing station; and,
WHEREAS, the Parks and Recreation Department will service the toilets only twice a
week; and,
WHEREAS, Impact Waste, LLC of Beaumont, Texas was the lowest bidder for regular
toilets, wheelchair accessible toilets, ADA accessible toilets, and portable toilets with hand
washing station; and,
WHEREAS, Impact Waste, LLC of Beaumont, Texas currently owes a debt to the City of
Port Arthur; and,
WHEREAS, the Regulatory Services Division has sent Impact Waste, LLC two notices
of violations indicating that the company is in violation of the City's Ordinance pursuant to
Chapter 110, Article III, Division V of the City's Municipal Code of Ordinance attached hereto
and made a part hereof as Exhibit"B"; and,
P. R. #20679
04/29/19 ca
WHEREAS, pursuant to according to the Port Arthur's Code of Ordinances Chapter 2,
Article VI, Division 1, Section 2-262(c) "The city council shall not award a contract to a
company that is in arrears in its obligations to the city."; and,
WHEREAS, because of the aforementioned items, Impact Waste, LLC is not an eligible
bidder; and
WHEREAS, Sprint Waste Service, LP of Port Arthur is the next lowest and most
responsible bidder for regular toilets, wheelchair accessible toilets, ADA accessible toilets, and
portable toilets with hand washing station; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby awards a one (1)
year contract with an option to renew for two (2) additional one-year periods for the rental of
regular toilets, wheelchair accessible toilets, ADA accessible toilets and portable toilets with hand
washing station to Sprint Waste Service, LP of Port Arthur, TX for the Parks and Recreation
Department.
Section 3. That the City Manager of the City of Port Arthur is hereby authorized and
directed to execute a one (1) year contract with the option to renew for two (2) additional one-
year periods with Sprint Waste Service, LP not to exceed $65,000.00 annually, in substantially
the same form as Exhibits "B".
Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2019, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
P. R. #20679
04/29/19 ca
NOES:
Derrick "Ford" Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
/P. 40f
Va 1/ 'izeno, 7q.
Cit' Attorn/
APPROVED FOR ADMINISTRATION:
Rebecca Underhill
Interim City Manager
mcwdmikr,),(t_
Chandra Alpough
Director of Parks and Recreation
P. R. # 20679
04/29/19 ca
APPROVED AS TO AVAILABILITY OF FUNDS:
CA./D
Kandy Daniel, 0
Acting Director of Finance
1/4litjheit.7
Clifte Wi liams,
Purchasing Manager
EXHIBIT "A"
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: 04/16/2019
To: Chandra Alpough, Director, Parks Department
From: Floyd Riley, Interim Director,Regulatory Services Division(RSD)
Thru: Donald Stanton,Asst. Director, Utilities Operations '�
RE: Impact Waste
I noticed that Impact Waste collects portable potty waste from public parks within the City of
Port Arthur. On May 22, 2018,the City of Port Arthur passed a fats,oil and grease ordinance
(F.O.G.). This ordinance is codified in Chapter 110, Article III, Division V of the City's
Municipal Code of Ordinance and requires all liquid waste haulers collecting.liquid waste in
the city to obtain a liquid waste haulers registration(permit).
The RSD has sent Impact Waste two notices of violations indicating that the company was in
violation of the City's F.O.G. ordinance and requesting that the company obtain a permit.
Additionally,RSD personnel hand-delivered notices to Impact Waste informing the company
of the requirement to obtain a permit(Attachment). The last NOV was issued on March 29,
2019 and gave the company an additional 14-days to comply with the City's ordinance. As of
the date of this memo, the RSD has not received Impact Waste permit application.
Due to Impact Waste failure to comply with the City's ordinance, I request that the company
contract with your department be suspended or revoked until the company has obtained its
permit to transport liquid waste in the City of Port Arthur.
Attachment
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Cgry al 0
DERRICK FORD FREEMAN,MAYOR 4
��,,,� HARVEY ROBINSON
CAL J.JONES,MAYOR PRO TEM .r��ar rx„a
INTERIM CITY MANAGER
COUNCIL MEMBERS: SHERRI BELLARD,TRMC
RAYMOND SCOTT,JR. CITY SECRETARY
THOMAS KINLAW III
HAROLD DOUCET SR VAL TIZENO
CHARLOTTE MOSES CITY ATTORNEY
KAPRINA FRANK
03/29/2019
Mr. Troy Broussard
Impact Waste
PO Box 20413
Beaumont,Texas 77720
RE: City of Port Arthur Pretreatment/FOG Program
Liquid Waste Hauler(LWH) Registration Requirement
Dear Mr. Broussard:
Attached is Impact Waste Notice of Violation (NOV), application for LWH and the City of Port Arthur Fats,
Oil and Grease ordinance.
Received ba4.y, Q 401 /DI
Print Name Signature I ate
Utility Operations-Regulatory Services—Pretreatment P.O.Box 10119 Port Arthur,'Texas 77641-1089
EXHIBIT "C"
CONTRACT FOR THE RENTAL OF REGULAR PORTABLE
TOILETS, WHEELCHAIR ACCESSIBLE TOILETS, ADA
ACCESSIBLE TOILETS AND PORTABLE TOILETS WITH
HAND WASHING STATION
THIS AGREEMENT, made this day of 2019, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Bryan Speight herein acting by and through Sprint
Waste Services, LP hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be for one year from the date signed on the Notice to Proceed,
unless sooner terminated under the provision hereof, with an option to renew for two (2)
additional one-year periods. The City can terminate this contract at its convenience which
includes, but not limited to, funding being available in any budget cycle with thirty (30) days
written notice.
2. The Contractor will supply regular portable toilets, wheelchair accessible toilets, ADA
accessible toilets and portable toilets with hand washing station as stated in the Contract
Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms therein for the amount of$85.00 for regular
portable toilets, $110.00 for wheelchair accessible toilets, $110.00 for ADA accessible toilets
and $185.00 for portable toilet with hand washing station in an amount not to exceed $65,000
annually.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Advertisement for BIDS
3) Addenda
4) General Information
Page 1 of 2
5) Specification
6) Bid
7) Notice of Award
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an
original on the date first written above.
Signed on the day of 2019
ATTEST CITY OF PORT ARTHUR
BY
Sherri Bellard, Rebecca Underhill,
CITY SECRETARY INTERIM CITY MANAGER
Signed on the day of 2019
WITNESS: SPRINT WASTE SERVICES, LP
BY BY
PRINT NAME: PRINT NAME:
TITLE:
Page 2 of 2
DERRICK FORD FREEMAN,MAYOR '' HARVEY ROBINSON
THOMAS J.KINLAW III MAYOR PRO TEM
City of INTERIM CITY MANAGER
L4)
COUNCIL MEMBERS: ari SHERRI BELLARD,TRMC
RAYMOND SCOTT,JR. ort r t h u tc CITY SECRETARY
CAL J.JONES
HAROLD DOUCET,SR. 7`"" VAL TIZENO
CHARLOTTE MOSES CITY ATTORNEY
KAPRINA FRANK
MARCH 4, 2019
INVITATION TO BID
RENTAL OF PORTABLE TOILETS
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, March 20, 2019. (The clock located in the City Secretary's office will be the official
time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, March 20, 2019 in the City Council
Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P19-042
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Cleo6..Ar-
Clifton Williams, CPPB
Purchasing Manager
Page 2 of 17
INVITATION TO BID
RENTAL OF PORTABLE TOILETS
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 17
SUBMIT THE FOLLOWING.
A. BID SHEETS-PAGE 6
B. NON-COLLUSION AFFIDAVIT-PAGE 7 (MUST BE NOTARIZED)
C. AFFIDAVIT-PAGE 8 (MUST BE NOTARIZED)
D. CONFLICT OF INTEREST-(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE
1 AND SIGN &DATE ON LINE 7- PAGE 9
E. CHAPTER 2252 CERTIFICATION-PAGE 10
F. HOUSE BILL 89 VERIFICATION-PAGE 11
Page 4 of 17
CITY OF PORT ARTHUR TEXAS
RENTAL OF PORTABLE TOILETS SPECIFICATIONS
The City is requesting bids on the rental of Portable Chemical Toilets.
REGULAR TOILETS,WHEELCHAIR ACCESSIBLE TOILETS, &ADA ACCESSIBLE TOILETS
1. The City will rent these portable toilets for our various parks and other locations.
2. The Portable toilets will be used in the following ways.
A. Remain on the premises year round(Barbara Jacket Park, Rose Hill Park, etc.)
B. Remain on premises until a Sports league season ends (Soccer, Softball, Football, etc)
C. Festivals and functions for individuals and Organizations (Mardi Gras, Mexican Heritage, Party)
3. The Vendor will provide bid to service the portable toilets 2, 3 & 5 times a week at the year round
locations.
4. The Vendor will service the portable toilets at Landfill three times a week at the year round locations.
5. The City will rent weekly and monthly.
PORTABLE TOILET WITH INTEGRATED HANDWASHING STATION
1. The City will rent portable toilets with integrated hand washing stations for our landfill, various parks
and other locations.
2. These will be used regularly at the Landfill and sparingly during festivals and functions for individuals
and Organizations (Mardi Gras, Mexican Heritage, Parties)
3. The City will rent weekly for festivals and functions.
4. The City will rent monthly for the Landfill.
5. It will be a two station Hand Washing Station.
6. Contractor must provide soap and paper towels in a dispenser.
Vendor is financially responsible for any damage or theft to the equipment.
CONTRACT PERIOD:
This Contract will terminate approximately twelve (12) months from date of execution with the option to
renew for two (2) additional one year periods. The City can terminate this contract at its convenience
which includes, but not limited to, funding being available in any budget cycle with thirty (30) days
written notice.
Page 5 of 17
•
CITY OF PORT ARTHUR,TEXAS
BID SHEET
BID FOR: Rental of Portable Toilets for City of Port Arthur
BID DUE DATE: March 20, 2019
SERVICE
ITEM# DESCRIPTION A WEEK WEEKLY COST MONTHLY COST
1 REGULAR TOILETS 2 $85.00 $85.00
2 REGULAR TOILETS 3 $97.00 $97.00
3 REGULAR TOILETS S $121.00 $121.00
WHEELCHAIR ACCESSIBLE
4 TOILETS 2 $ 110.00 $110.00
WHEELCHAIR ACCESSIBLE
5 TOILETS 3 $ 122.00 $122.00
WHEELCHAIR ACCESSIBLE
6 TOILETS 5 $ 146.00 $146.00
7 ADA ACCESSIBLE TOILETS 2 $110.00 $110.00
8 ADA ACCESSIBLE TOILETS 3 $122.00 $122.00
9 ADA ACCESSIBLE TOILETS 5 $146.00 $146.00
PORTABLE TOILET WITH
10 HAND WASHING STATION 2 $185.00 $185.00
PORTABLE TOILET WITH
11 HAND WASHING STATION 3 $197.00 $197.00
PORTABLE TOILET WITH
12 HAND WASHING STATION 5 $221.00 $221.00
Sprint Waste Services, LP 1000 S Business Park Drive
COMPANY NA STREET ADDRESS
•SCc1NATURE OF BIDDER P.O. BOX
Catherine Hillin Port Arthur, TX 77640
PRINT OR TYPE NAME CITY STATE ZIP
Account Manager 409-736-3600
TITLE AREA CODE TELEPHONE NO
chillin@sprintwaste.com 409-736-2572
EMAIL FAX NO.
Page 6 of 17
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature: )
Printed Name: Bryan S eight
Title: Branch Manager
Company: Sprint Waste Services, LP
Date: 3/19/2019
}} i9Y u d" +lltC
SUBSCRIBED and sworn to before me the undersigned authority by/ 1ijThe CCVIcc $Plof, JET'i` (t �on
behalf of said bidder.
CW-Q [-01/6
• . : ;�•, SERENACOPELAND Notary Public in and for the
My Notary ID#128460280 State of Texas
Expires December 2,2022
My commission expires: ,10t ., , ,IA)ggik
Page 7 o!17
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters,etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
x I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Sprint Waste Services, LP 3/19/2019
Firm Name Date
C. illi
i' 4V __ Branch Manager
. 1:)-ALLkik...____ '
Author' ed Signat re "Title
Bryan Speight 409-736-3600
Name(please print) Telephone
bspeigt@sprintwaste.com
Email
STATE: ,,ilQ,,x„
COUNTY:
SUBSCRIBED AND SWORN to before me by the above named �t\tickik 5pc,Ct1/4S- .
on this the C9 OW", clay of lir a) , 20 p .
.. .
,4r:-It sv; SERENACOPEIAND 0! Lt 0. -110,L4 /..LI .
is ;e= My Notary ID#128460280N I ary Public
`'%;a }�; ExPires DeoembOr 2,2022
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 8 of 17
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the
vendor meets requirements under Section 178.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1),Local Government Code.
A vendor commits an offense If the vendor knowingly violates Section 176.006,Local Government Code.An
offense under this section is a misdemeanor.
I Name of vendor who has a business relationship with local governmental entity.
J (� Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
t 1 completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
Name of local government officer about whom the information is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income:
other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director,or holds an
ownership interest of one percent or more.
J 7 Check this box it the vendor has given the local government officer or a family member of the officer one or more gifts
l as described in Section 176.003(a)(2)(B), excluding gifts described in Section I76.003(a-1)
ii
Signature of vendor doing business with the governmental entity Data
Form provided by Texas Ethics Commission www.ethics.state,te.us Revised 11'30,2015
Page 9 of 17
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code maybe found at httpJlwww.statutes.legis.state.tx.us/
0ocs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
LocalGovernment Code It 176.001(1-al:'Business relationship'means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,stale,or local governmental entity or an
agency of a federal.state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that Is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code 4176.003(a)(2)(A)and(B):
(a)A local government officer shall file a conflicts disclosure statement with respect to a vendor il:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results In the officer or family member receiving taxable
income, other than investment income, that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(I) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code g 176.006(a)and(a-1)
(a)A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-I) The completed confilct of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(8) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30,20 1 5
Page 10 of 17
SB 252
CHAPTER 2252 CERTIFICATION
I Bryan Speight _, the undersigned and representative
of Sprint Waste Services, LP
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252,
Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the
Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051,
Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a
contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do
business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port
Arthur Purchasing Department.
Bryan Speight
Name of Company Representative(Print)
116..►. U'7•„. ►i -
Signatu : of Company R-•.resentative
3/19/2019
Date
Page 11 of 17
House Bill 89 Verification
1, Bryan Speight (Person name), the undersigned representative
(hereafter referred to as "Representative") of
Sprint Waste Services, LP
(company or business name, hereafter referred to as
"Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn
by the undersigned notary, do hereby depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any
contract that will be entered into between Business Entity and the City of Port Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an
Israeli-controlled territory, but does not include an action made for ordinary business purposes.
1111
C - , __1.. Q ___
SIGNAT RE OF - PRSENTATIVE
SUBSCRIBED AND SWO N TO BEFORE ME, the undersigned authority, on th•is t..,q
Y
of t.'RU,AE � , 20 .
'` My Nay ID#128460280 �`
4-4),OLIAd .
"' ;9F, Expires December 2,2022 Notary Public
Palle 12 of 17
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s)deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive,responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis,whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall
deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid
is within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
Excluding Federal Funds
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ).
The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local
Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing
business or seeking to do business with the City of Port Arthur, including affiliations and business and financial
relationships such persons may have with City of Port Arthur officers. The form can be can be located at the
Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm
By doing business or seeking to do business with the City of Port Arthur including submitting a response to this
RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local
Government Code and you are representing that you in compliance with them.
Any information provided by the City of Port Arthur is for information purposes only. If you have
concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner
in which you must comply,you should consult an attorney.
Page 13 of 17
ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to
governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a
manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization.
Any employee that makes purchases for the City is an agent of the City and is required to follow the City's
Code of Ethics.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount,where required, of each
item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Parks,P.O. Box 1089, Port
Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur,Texas, Jefferson County.
Page 14 of 17
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders,regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and,the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license,privilege or paying money to any-one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur,Port Arthur, TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner,perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
Page 15 of 17
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any
sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas,
unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury$500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury$1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
Page 16 of 17
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and$100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
Page 17 of 17