HomeMy WebLinkAboutPR 20816: CONTRACT WITH TX DEPARTMENT OF STATE HEALTH SERVICES FOR HEALTHY TEXAS MOTHERS AND BABIES COALITION INITIATIVE GRANT \�\It`ll/%/o
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INTEROFFICE MEMORANDUM
Date: April 26,2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Judith A. Smith, RN, BSN, Director of Health Services
RE: Authorization to amend the Contract between the Texas Department of State
Health Services and the City of Port Arthur for the Healthy Texas Babies
Community Coalition Initiative Grant to change the name and receive
additional funding in the amount of$57,500.00.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City of Port
Arthur Health Department to receive additional funding in the amount of $57,500.00 not to
exceed $231,875.00 over a three year period in order to ensure that our community has a
decrease in infant mortality. This is an amendment that increases the funding and changes the
name of the program to Healthy Texas Mothers and Babies Community Coalitions (HTMBC).
Background: The Healthy Texas Babies initiative was developed to help Texas communities
decrease infant mortality using evidence-based interventions. It involves community
stakeholders, healthcare providers, and insurance companies. A reduction in infant mortality
will improve the health of Texas babies and mothers and has the potential to save millions of
dollars in healthcare costs. Jefferson County has been recognized as a high risk area for infant
mortality; therefore, the Port Arthur Health Department was the recipient of these grant funds
to carry out the objectives of this program. The goal is to reduce disparities in poor birth
outcomes and maternal and infant mortality among Texans using participatory models of
programming.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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The City of Port Arthur Health Department has already begun to utilize the local partnerships
that we have already and have established a coalition to set up goals to help this community
reduce the rate of infant deaths. The goal is also reduce preterm births in our community by
8% over a two year period.
Budget Impact: Total payments received from this contract will not exceed $231,875.00 over
the three year period. For year one the funding amount is $39,375.00, for year two the funding
amount is $75,000.00 and for year three the funding amount is $117,500.00 through August
31, 2020. These funds will cover operation of the program; salaries, fringe, travel and supplies.
Recommendation:
It is recommended that City Council approve P.R.No. 20816 between the Texas Department
of State Health Services and the City of Port Arthur to amend the Healthy Texas Babies
Community Coalition grant.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 20816
04/26/2019-js
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT
AMENDMENT BETWEEN TEXAS DEPARTMENT OF
STATE HEALTH SERVICES AND THE CITY OF PORT
ARTHUR TO CHANGE THE NAME OF HEALTHY TEXAS
BABIES COMMUNITY COALITION (HTBCC) TO
HEALTHY TEXAS MOTHERS AND BABIES
COMMUNITY COALITION (HTMBCC) AND TO
INCREASE FUNDING BY $57,500 FOR A TOTAL NOT TO
EXCEED AMOUNT OF $231,875 THROUGH AUGUST 31,
2020. NO MATCH REQUIRED.
WHEREAS, the Healthy Texas Babies Initiative was developed to help Texas
communities decrease infant mortality using evidence-based intervention. This initiative
involves community stakeholders, healthcare providers, and insurance companies; and,
WHEREAS, a reduction in infant mortality will improve the health of the Texas
babies and mothers and has the potential to save millions of dollars in healthcare costs;
and,
WHEREAS, Jefferson County has been recognized as a high infant mortality
county and these grant funds will help to reduce disparities in poor birth outcomes and
maternal and infant mortality.
WHEREAS, the Healthy Texas Babies grant was approved by council
04/24/2018 per Res. No. 18-154; and,
WHEREAS, The Texas Department of State Health Services now desire to
amend the Contract to reflect a new name of the program to Healthy Texas Mothers and
Babies Community Coalition (HTMBCC), and increase funding by $57,500 not to
exceed $231,875.00.
P. R. No. 20816
04/26/2019-js
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves
the contract amendment between the City of Port Arthur and the Department of State
Health Services for the Public Health Preparedness Program.
Section 3. That, the City Council deems it is in the best interest of the City to
approve and authorize the City Manager and the Director of the City's Health
Department to execute the contract amendment between the Department of State Health
Services and the City of Port Arthur, TX in substantially the same form as attached hereto
as Exhibit"A".
Section 4. That, a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED, AND APPROVED, this day of May, 2019 A.D.,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote:
AYES: Mayor:
Councilmembers:
NOES:
P. R. No. 20816
04/26/2019-js
Mayor, Derrick Freeman
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
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Val 77%eno, 0 ity Attorney
10'ROVED FOR ADMINISTRATION:
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Rebecca Underhill, Interim City Manager
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Jith A. Smith, RN, BSN
Director of Health Services
APPROVED AS TO AVAILABILITY OF FUNDS:
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Kandy Danielnterim Director of Finance
EXHIBIT "A"
DocuSign Envelope ID:C9F03BF5-0FDB-4758-8BEA-83B6993D205A
DEPARTMENT OF STATE HEALTH SERVICES
CONTRACT No.HHS000094000001
AMENDMENT No. 1
The DEPARTMENT OF STATE HEALTH SERVICES ("System Agency" or "DSHS") and CITY OF
PORT ARTHUR ("Grantee"), each a "Party" and collectively the "Parties," to that certain grant
contract effective April 4, 2018 and denominated DSHS Contract No. HHS00009400000I
("Contract"), now desire to amend the Contract(Amendment No. 1).
WHEREAS, the Parties desire to amend the Contract to reflect a new name of the program to
Healthy Texas Mothers and Babies Community Coalitions(HTMBCC);
• WHEREAS, the Parties desire to revise the budget and add funds for the period beginning
September I, 2018, through August 31, 2020;
WHEREAS,the Parties desire to revise the Statement of Work; and
WHEREAS, this revision will result in an addition of FIFTY-SEVEN THOUSAND FIVE
HUNDRED DOLLARS($57,500.00) in federal funds.
NOW,THEREFORE,the Parties hereby amend and modify the Contract as follows:
1. The entirety of the Contract shall be amended so that (i) every instance where "Healthy
Texas Babies Community Coalitions (HTBCC)" appears now means "Healthy Texas
Mothers and Babies Community Coalitions (HTMBCC)"; and (ii) every instance where
"Healthy Texas Babies (HTB)" appears now means "Healthy Texas Mothers and•Babies
(HTMB)".
2. SECTION IV of the Contract Signature Document, BUDGET, is deleted in its entirety and
replaced with the following:
The total amount of this Contract will not exceed Two HUNDRED THIRTY-ONE
THOUSAND EIGHT HUNDRED SEVENTY-FIVE DOLLARS (S231,875.00) in federal funds. •
All expenditures under the Contract, as amended, will be in accordance with
ATTACHMENT B-1.
3. SECTIONS I(B) and (C) of ATTACHMENT A, STATEMENT OF WORK, are deleted in their
entirety and replaced with the following: •
B. Conduct ongoing data gathering, data analysis, and a needs assessment of the local
community. These analyses will include:
1. Target population demographics, geographic, socio-economic data, fetal,
maternal and infant health and mortality data. racial/ethnic disparities, and
community health drivers and health status information;
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2. Rapid assessment of relevant community perinatal knowledge, attitudes
and practices;
3. Gaps, barriers and strengths of local health systems, services and provider
characteristics; and
4. Perinatal periods of risk analysis.
C. Carry out ongoing analysis and appraisal of community and HTMBCC stakeholders,
members and partners which includes assessment of:
1. Organizational capacity of partners;
2. Levels of commitment;
3. Operational strengths and potential areas of contribution to HTMBCC
goals;
4. Opportunities for engagement of new and non-traditional partners; and
5. Current locally implemented strategies and interventions relevant to infant
mortality.
4. SECTION I(F) of ATTACHMENT A, STATEMENT OF WORK, is deleted in its entirety and
replaced with the following:
F. Work with System Agency and other HTMB contractors to participate in and support
local capacity and commitment building activities by:
1. Coordinating periodic .HTMBCC meetings to provide a forum to discuss data,
maternal and infant health priorities and strategies;
2. Obtaining input and feedback from stakeholders as part of the planning
implementation and evaluation of the HTMBCC strategic plan;
3. Coordinating HTMBCC stakeholder participation in webinars, trainings,
collaborative learning forums and events:
4. Strengthening and expanding community partnerships by recruiting and engaging
members; developing and defining member roles; expanding and strengthening
coordination and collaboration among partners; and
5. Providing information to and dissemination channels for documentation of best
practices. success stories, HTMBCC dashboards, news from the field and other
relevant updates and events.
5. ATTACHMENT A,STATEMENT OF WORK,is amended to add the following:
H. Coordinate analysis of a local women's maternal and infant health communication
strategy to reach, communicate with, and motivate engagement of local target and
influencing audiences to address health issues that are prioritized for strategic action
by:
1. Identifying and engaging HTMBCC stakeholders and local partners for
collaboration:
2. Gathering or updating information to develop:
i. Situational analyses to understand, describe and identify locally specific
and relevant health issues prioritized through strategic planning;
ii. Audience analyses to describe the priority and influencing audiences and
the knowledge, attitude and practices of the target population as it relates
to the specific health issues identified;
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iii. Program analyses to describe key factors that influence the HTMBCC's
approach and context for actions to address the specific health issues
identified: and
3. Using analyses to incorporate locally specific communication strategies for the
priority health issues identified in the HTMBCC strategic plan activities (Section
E of Attachment A, Statement of Work) for improved maternal and infant health
outcomes and specifically addressing the disparities in these outcomes; and in
congruence with System Agency's HTMB framework and focus.
1. Assess alignment of preconception peer education activities with the local HTMB
Community Coalition strategic plan activities for improved maternal and infant health
outcomes by:
I. Reviewing and assessing peer-educator training curriculum and implementation
strategies, identified in coordination with System Agency, for the purpose of
training college students to become peer educators for members of their
community on the importance of preconception health, seeking regular preventive
care, having a reproductive life plan, and the impact of social determinants of
health on their wellbeing;
2. Identifying and engaging local partners, colleges and universities to assess
opportunities and potential implementation strategies in the planning and
development of the preconception peer education effort; and
3. Integrating preconception peer education strategies, as appropriate with local
HTMBCC strategic plan activities (Section E of Attachment A, Statement of
Work) for improved maternal and infant health outcomes and specifically
addressing the disparities in these outcomes; and in congruence with System
Agency's HTMB framework and focus.
6. This Amendment No. I shall be effective upon execution.
7. Except as amended and modified by this Amendment No. 1, all terms and conditions of
the Contract, shall remain in full force and effect. In the event of a conflict between the
Contract and the terms of this Amendment,the terms of this Amendment shall control.
8. Any further revisions to the Contract shall be by written agreement of the Parties.
9. Any undefined capitalized terms used in this Amendment No. I shall have the meanings
ascribed to such terms in the Contract, as amended.
SIGNATURE PAGE FOLLOWS
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DocuSign Envelope ID:C9F03BF5-0FDB-4758-8BEA-83B6993D205A
SIGNATURE PAGE FOR AMENDMENT NO. 1
DSHS CONTRACT No.HHS00009400000I.
DEPARTMENT OF STATE HEALTH SERVICES CITY OF PORT ARTHUR
Date of Execution: Date of Execution:
THE FOLLOWING ATTACHMENTS ARE ATTACHED AND INCORPORATED AS PART OF THE
CONTRACT:
ATTACHMENT B-1-BUDGET
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DocuSign Envelope ID:C9F03BF5-0FDB-4758-8BEA-8366993D205A
ATTACHMENT B-1.
BUDGET
Budget Categories Fiscal Year Fiscal Year Total Budget
2019 Budget 2020 Budget Summary
Summary Summary
Personnel $35,489.00 $53,233.00 $88,722.00
Fringe Benefits $15,438.00 $23,156.00 $38,594.00
Travel $2,198.00 $6,810.00 $9,008.00
Equipment $0.00 $0.00 $0.00
Supplies $2,500.00 $3,000.00 $5,500.00
Contractual $1,700.00 $5,200.00 $6,900.00
Other $17,675.00 $26,101.00 $43,776.00
Sum of Direct Costs $75,000.00 $117,500.00 $192,500.00
Indirect Costs $0.00 $.00 $0.00
Sum of Total Direct $75,000.00 $117,500.00 $192,500.00
Costs and Indirect
Costs
TOTAL $75,000.00 $117,500.00 $192,500.00