HomeMy WebLinkAboutPR 20752: MOWING CONTRACTS FOR VARIOUS AREAS OF THE CITY DESIGNATED AS AREAS B-E City ofaio
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 9, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
Copy: Ronald Burton, ACM/Director of Development Services
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From: Darlene Thomas-Pierre, Code Compliance Manag-
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RE: Proposed Resolution No. 20752 - Awarding Contracts to Twenty (20)
Contractors on a Rotation Basis for the Mowing of Privately-owned and
City-owned Vacant and Developed Lots in Areas of the City Designated as
Areas B-E.
Introduction:
Staff recommends that City Council adopt P.R. No. 20752, authorizing the City Manager to
execute contracts with twenty (20)vendors for the mowing of privately-owned and city-owned
residential and commercial vacant and developed lots in Areas B-E. The contractors are: (1)
Derrick & Noah Lawn Services, Port Arthur, TX @ .0030 per square foot; (2) M S Service,
Port Arthur, TX @ .003 per square foot; (3) S-Mo Unlimited, Port Arthur, TX @ .0030 per
square foot; (4) J. B. Lawn Service, Port Arthur, TX @ .0031; (5) JL Handyman, Port Arthur,
TX @ .0031; (6) K & D Affordable, Port Arthur, TX @ .0031; (7) Israel Construction, Port
Arthur, TX @ .0032; (8) Eduardo T.O. Landscaping, Groves, TX @ .0032; (9) No Problem
Services, Beaumont, TX @ .0032; (10) J.R.F. Lawn Services, Port Arthur, TX @ .0033 per
square foot; (11) J M Lawn Services, Port Arthur, TX @ .0034 per square foot; (12) Oceguera
Landscaping, Port Arthur, TX @ .0034 per square foot; (13) Ruben Torres Landscaping, Port
Arthur, TX @ .0034 per square foot; (14) Torres Landscaping, Port Arthur, TX @ .0034 per
square foot; (15) A& R Lawn Service, Inc., Port Arthur, TX @ .0035 per square foot; (16) All
In One Lawn Service, Port Arthur, TX @ .0035 per square foot; (17) All-Knight Services, Port
Arthur, TX @ .0035 per square foot; (18) Israel Lopez Lawn Service, Port Arthur, TX @
.0035 per square foot; (19) Newcost Company, Port Arthur, TX @ .0035 per square foot; and
(20) Vargas Landscaping,
P.R. # 20752 MOWING PRIVATE/CITY-OWNED VAC./DEV. LOTS 4/9/19 PG 2 OF 3
Port Arthur, TX @ .0037 per square foot. Due to an abundance of high grass in Port Arthur,
the Environmental Health Division needs multiple contractors to maintain each area.
Background:
Bids were opened on March 6, 2019 for the mowing of privately-owned and city-owned vacant
and developed lots in Areas B-E. Area B is bordered to the west by Foley Street and to the east
by Savannah Avenue, its southern border is West Procter, and its northern border is Zwolle
Road. Area C is bordered to the west by Savannah Avenue, to the east by 9th Avenue, to the
south by Lakeshore Drive, and to the north by 25th Street. Area D is bordered to the west by 9th
Avenue and the eastward boundary of the City, the southern boundary is Lakeshore Drive, and
the northern boundary is 25th Street (Griffing Drive). Area E is bordered to the south by 25th
Street, its northern border is Aero Drive, its western border is Memorial Boulevard, and its
eastern border is Jefferson Drive (Twin City Highway). A bid awarded is based on the lowest
and most responsive bids.
Derrick&Noah Lawn Service, Port Arthur, TX .0030 TIE
M S Service, Port Arthur, TX .0030 TIE
S-Mo Unlimited, Port Arthur, TX .0030 TIE
J. B. Lawn Service, Port Arthur, TX .0031 TIF
JL Handyman, Port Arthur, TX .0031 TIE
K&D Affordable Lawn Service, Port Arthur, TX .0031 TIE
Israel Construction , Port Arthur, TX .0032*
Eduardo T. O. Landscaping, Groves, TX .0032 TIE
No Problem Services, Beaumont, TX .0032 TIE
J.R.F Lawn Services, Port Arthur, TX .0033
J M Lawn Services, Port Arthur, TX .0034 TIE
Oceguera Landscaping, Port Arthur, TX .0034 TIE
Ruben Torres Landscaping, Port Arthur, TX .0034 TIE
Torres Landscaping, Port Arthur, TX .0034 TIE
A&R Lawn Service, Inc., Port Arthur, TX .0035 TIE
All In One, Port Arthur, TX .0035 TIE
All-Knight Services, Port Arthur, TX .0035 TIE
Israel Lopez Lawn Service, Port Arthur, TX .0035 TIE
Newcost Company, Port Arthur, TX .0035 TIE
Vargas Landscaping, Port Arthur, TX .0037
*Local Vendor Preference
There are several ties which must be resolved by the casting of lots at the City Council
Meeting. Port Arthur vendors are given preference.
Budget Impact:
Acceptance of this recommendation will not require a budget amendment. Funding is available
in Account No. 001-1304-541.59-00. Annual estimated expense for all mowing contracts
for the Environmental Health Division is $500,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 . FAX 409.982.6743
P.R. #20752 MOWING PRIVATE/CITY-OWNED VAC./DEV. LOTS 4/9/19 PG 3 OF 3
Recommendation:
Staff recommends that City Council adopt P. R. 20752, thereby authorizing the City Manager
to execute twenty (20) contractual agreements between the City of Port Arthur and (1) Derrick
& Noah Lawn Services, Port Arthur, TX @ .0030 per square foot; (2) M S Service, Port
Arthur, TX @ .003 per square foot; (3) S-Mo Unlimited, Port Arthur, TX @ .0030 per square
foot; (4) J. B. Lawn Service, Port Arthur, TX @ .0031; (5) JL Handyman, Port Arthur, TX @
.0031; (6) K & D Affordable, Port Arthur, TX @ .0031; (7) Israel Construction, Port Arthur,
TX @ .0032; (8) Eduardo T.O. Landscaping, Groves, TX @ .0032; (9) No Problem Services,
Beaumont, TX @ .0032; (10) J.R.F. Lawn Services, Port Arthur, TX @ .0033 per square foot;
(11) J M Lawn Services, Port Arthur, TX @ .0034 per square foot; (12) Oceguera
Landscaping, Port Arthur, TX @ .0034 per square foot; (13) Ruben Torres Landscaping, Port
Arthur, TX @ .0034 per square foot; (14) Tones Landscaping, Port Arthur, TX @ .0034 per
square foot; (15) A & R Lawn Service, Inc., Port Arthur, TX @ .0035 per square foot; (16) All
In One Lawn Service, Port Arthur, TX @ .0035 per square foot; (17) All-Knight Services, Port
Arthur, TX @ .0035 per square foot; (18) Israel Lopez Lawn Service, Port Arthur, TX @
.0035 per square foot; (19) Newcost Company, Port Arthur, TX @ .0035 per square foot; and
(20)Vargas Landscaping, Port Arthur, TX @ .0037 per square foot.
DTP/tla
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. #20752
4/8/19 TA
RESOLUTION NO.
A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS BETWEEN THE
CITY OF PORT ARTHUR AND TWENTY (20) VENDORS: (1) DERRICK & NOAH
LAWN SERVICES OF PORT ARTHUR, TEXAS @ .0030 PER SQUARE FOOT; (2)
M S SERVICE OF PORT ARTHUR, TEXAS @ .0030; (3) S-MO UNLIMITED OF
PORT ARTHUR, TEXAS @ .0030 PER SQUARE FOOT; (4) J.B. LAWN SERVICE
OF PORT ARTHUR, TEXAS @ .0031 PER SQUARE FOOT; (5) JL HANDYMAN OF
PORT ARTHUR, TEXAS @ .0031 PER SQUARE FOOT; (6) K & D AFFORDABLE
LAWN SERVICE OF PORT ARTHUR, TEXAS @ .0031; (7) ISRAEL
CONSTRUCTION OF PORT ARTHUR, TEXAS @ .0032 PER SQUARE FOOT; (8)
EDUARDO T.O. LANDSCAPING OF GROVES, TEXAS @ .0032 PER SQUARE
FOOT; (9) NO PROBLEM SERVICES OF BEAUMONT, TEXAS @ .0032 PER
SQUARE FOOT; (10) J.R.F. LAWN SERVICES OF PORT ARTHUR, TEXAS @
.0033 PER SQUARE FOOT; (11) J M LAWN SERVICES OF PORT ARTHUR,
TEXAS @ .0034 PER SQUARE FOOT; (12) OCEQUERA LANDSCAPING OF PORT
ARTHUR, TEXAS @ .0034; (13) RUBEN TORRES LANDSCAPING OF PORT
ARTHUR, TEXAS @ .0034 PER SQUARE FOOT; (14) TORRES LANDSCAPING OF
PORT ARTHUR, TEXAS @ .0034 PER SQUARE FOOT; (15) A & R LAWN
SERVICE, INC. OF PORT ARTHUR, TEXAS; (16) ALL IN ONE LAWN SERVICE
OF PORT ARTHUR, TEXAS @ .0035 PER SQUARE FOOT; (17) ALL-KNIGHT
SERVICES OF PORT ARTHUR, TEXAS @ .0035; (18) ISRAEL LOPEZ LAWN
SERVICE OF PORT ARTHUR, TEXAS @ .0035 PER SQUARE FOOT; (19)
NEWCOST COMPANY OF PORT ARTHUR, TEXAS @ .0035 PER SQUARE FOOT;
AND (20) VARGAS LANDSCAPING OF PORT ARTHUR, TEXAS @ .0037 PER
SQUARE FOOT; FOR GRASS MOWING SERVICES OF PRIVATELY-OWNED
AND CITY-OWNED VACANT & DEVELOP LOTS IN AN AREAS OF THE CITY
DESIGNATED AS AREAS B-E. FUNDS ARE AVAILABLE IN GENERAL FUND
ACCOUNT NUMBER 001-1304-541.59-00.
WHEREAS, there are a large amount of properties that the City maintains by mowing the
grass, due to the lack of care by the owners; and
WHEREAS, multiple contractors are needed for each area due to the volume; and
WHEREAS, the City advertised for bids on February 12, 2019 and February 19, 2019; and
WHEREAS, the City received thirty-one (31) bids on March 6, 2019; and
WHEREAS, the bid tab is attached hereto as Exhibit"A"; and
WHEREAS, mowing assignments will be given to the awarded contractor with the lowest
awarded contract price for Areas B-E that is available at the time; and
P. R. #20752
4/8/19 TA
WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and
WHEREAS,the City received identical bids for contractors as shown in Exhibit B; and
WHEREAS, Section 271.901, Texas Local Government Code states the lowest bidder by
casting of lots in the case of identical bids to determine position in rotation; and
WHEREAS, the contract is for one (1) year with the option to renew for two (2) additional one
(1) year periods; and said contracts are attached as exhibits C thru V.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, for the purposes of this Resolution, Area B is bordered to the west by Foley
Street and to the east by Savannah Avenue, its southern border is West Procter Street, and its northern
border is Zwolle Road. Area C is bordered to the west by Savannah Avenue,to the east by 9th Avenue,
to the south by Lakeshore Drive, and to the north by 25th Street. Area D is bordered to the west by 9t''
Avenue, and to the eastward boundary of the City, the southern boundary is Lakeshore Drive, and the
northern boundary is 25th Street (Griffing Drive). Area E is bordered to the south by 25th Street and its
northern border is Aero Drive, its western border is Memorial Boulevard and its eastern border is
Jefferson Drive (Twin City Highway).
Section 3. That, the City Manager is hereby authorized to execute, on behalf of the City of Port
Arthur, contracts with (1) Derrick & Noah Lawn Services, Port Arthur, TX @ .0030 per square
foot; (2) M S Service, Port Arthur, TX @ .003 per square foot; (3) S-Mo Unlimited, Port Arthur,
TX @ .0030 per square foot; (4) J. B. Lawn Service, Port Arthur, TX @ .0031; (5) JL
Handyman, Port Arthur, TX @ .0031; (6) K & D Affordable, Port Arthur, TX @ .0031; (7)
Israel Construction, Port Arthur, TX @ .0032; (8) Eduardo T.O. Landscaping, Groves, TX @
.0032; (9) No Problem Services, Beaumont, TX @ .0032; (10) J.R.F. Lawn Services, Port Arthur,
TX @ .0033 per square foot; (11) J M Lawn Services, Port Arthur, TX @ .0034 per square foot;
P. R. # 20752
4/8/19 TA
(12) Oceguera Landscaping, Port Arthur, TX @ .0034 per square foot; (13) Ruben Torres
Landscaping, Port Arthur, TX @ .0034 per square foot; (14) Torres Landscaping, Port Arthur,
TX @ .0034 per square foot; (15) A & R Lawn Service,Inc., Port Arthur,TX @ .0035 per square
foot; (16) All In One Lawn Service, Port Arthur, TX @ .0035 per square foot; (17) All-Knight
Services, Port Arthur, TX @ .0035 per square foot; (18) Israel Lopez Lawn Service, Port Arthur,
TX @ .0035 per square foot; (19) Newcost Company, Port Arthur, TX @ .0035 per square foot;
and (20) Vargas Landscaping, Port Arthur, TX @ .0037 per square foot; for the mowing of vacant
and developed lots located in the areas designated as Area B-E.
Section 4. That, in the presence of the governing body, and in a manner prescribed by the
Mayor, lots were cast and the official order of rotation after casting of lots is attached hereto as Exhibit
B-1.
Section 5: That, a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this 7th day of May, A.D., 2019, at a Regular Meeting of
the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Council Members
NOES:
DERRICK FORD FREEMAN, MAYOR
ATTEST: APPROVED AS TO FORM:
SHERRI BELLARD VAL 71‘.0
CITY SECRETARY CITY • TO Y
P. R. #20752
4/8/19 TA
APPROVED FOR ADMINISTRATION: 0
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REBECCA UNDERHILL RON BURTON AC
INTERIM CITY MANAGER DIRECTOR OF DEVELOPMENT
i . SERVI' S
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i ' ENE T I. AS-'V RRE CLIF 'ON WILLIAMS, CPPB
•DE COMPLIANCE MANAGER PURCHASING MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
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INTERIM FII •NCE DIRECTOR
Exhibits Are Available For Review In The
City Secretary Office Or Online
