HomeMy WebLinkAboutPR 20771: CHANGE ORDER NO. 01, AND RELEASE RETAINAGE FOR RENOVATION OF EQUIPMENT SERVICES F
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INTEROFFICE MEMORANDUM
Date: May 6, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Clifton Williams, Purchasing Manger
RE: P.R. 20771 —Change Order No. 01, and Release Retainage for Renovation of Equipment
Services
Introduction:
Change Order No. 01 is presented to the contract between the City of Port Arthur and SETEX Construction
Corp for the renovation of the Equipment Services building,decreasing the contract amount by $5,075.42,to a
new contract total of$89,399.16. SETEX Construction Corp has completed the project to the City's satisfaction
and request that the retainage in the amount of$4,469.96 be released.
Background:
On June 25, 2018 City Council approved Resolution No. 18-254, which entered into a contract with SETEX
Construction Corp of Beaumont, Texas in the amount of $94,474.58 for the renovation of the Equipment
Services Building. Change Order No. 01 is presented to correct the original contract amount, decreasing the
contract by $5,075.42 to a new contract amount of$89,399.16. SETEX Construction Corp has completed the
project to the City's satisfaction, and has requested the retainage amount of$4,469.96 be released.
Budget Impact:
Funds are available Hurricane Harvey Account 147-2300-901.32-00 Project#082617.
Recommendation:
Approval of P.R. No 20771 to approve and execute Change Order No. 01, and the release of the retainage to
SETEX Construction Corp of Beaumont, Texas for the renovation of Equipment Services Building.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 20771
05/06/19 cw/gt
RESOLUTION NO.
A RESOLUTION AUTHORIZING CHANGE ORDER NO. 01 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SETEX
CONSTRUCTION CORP OF BEAUMONT, TEXAS FOR THE
RENOVATION OF THE EQUIPMENT SERVICES BUILDING,
DECREASING THE CONTRACT AMOUNT BY $5,075.42, TO A NEW
CONTRACT TOTAL OF $89,399.16, AND AUTHORIZING THE
RELEASE OF THE RETAINAGE IN THE AMOUNT OF $4,469.96.
FUNDING IS AVAILABLE IN HURRICANE HARVEY ACCOUNT NO.
147-2300-909.32-00 PROJECT NO. 082617
WHEREAS, per Resolution No. 18-254, the City Council authorized the City
Manager to enter into a contract with SETEX Construction Corp through Buyboard
Cooperative Contract No. 520-16 (CORE) for the renovation of Equipment Services
building in the amount of $94,474.58; and,
WHEREAS, Change Order No. 01 is presented to correct the original contract
amount by decreasing the contract amount by $5,075.42 to a new contract total of
$89,399.16 (attached hereto as Exhibit "A"); and,
WHEREAS, SETEX Construction Corp has completed the project to the City's
satisfaction, and has requested that the retainage be released in the amount of
$4,469.96.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, Change Order No. 01 to the contract between the City of Port Arthur and
SETEX Construction Corp of Beaumont, Texas for the renovation of the Equipment
Services Buildings is herein approved and the City Manager is authorized to execute said
Change Order No. 01, attached hereto as Exhibit "A".
THAT, the Release of Retainage in the amount of $4,469.96 is approved (attached
hereto as Exhibit "B") for the completion of the renovation to the Equipment Services
Buildings.
THAT, the City Manager is hereby authorized to release the retainage in the
amount of $4,469.96 to SETEX Construction Corp for the completion of the renovation to
Equipment Services Building.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2019 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Derrick Ford Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
4 , � �
Vale• Tizeno Rebecca Underhill
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel
Interim Director of Finance f
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT "A"
F.ICDC
Change Order No. 01
Date of Issuance: 10/30/2018 Effective Date: 10/30/2018
Owner: City of Port Arthur Owner's Contract No.:
Contractor: SETEX Construction Contractor's Project No.: 18-1050
Engineer: Engineer's Project No.:
Project: Port Arthur Maintenance Garage Contract Name:
The Contract is modified as follows upon execution of this Change Order:
Description: Credit for drywall, framing, deleted line items for partitions.
Attachments: [List documents supporting change]
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
(note changes in Milestones if applicable]
Original Contract Price: Original Contract Times:
Substantial Completion:
$94,474.58 Ready for Final Payment:
days or dates
[Increase] [Decrease] from previously approved Change [Increase] [Decrease] from previously approved Change
Orders No._ to No._ Orders No._ to No.
Substantial Completion:
$ Ready for Final Payment:
days
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial Completion:
$ Ready for Final Payment:
days or dates
[44er-ease] [Decrease] of this Change Order: [Increase] [Decrease] of this Change Order:
Substantial Completion:
$ 5075.42 Ready for Final Payment:
days or dates
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial Completion:
$ 89,399.16 Ready for Final Payment:
days or dates
RECOMMENDED: ACCEPTED: ACCEPTED:
By: By: By:
Engineer(if required) Owner(Authorized Signature) ,„asntractor(Authgrized Signature)
Title: Title Title I I o' L y0�
Date: Date
Date I rtjf��� �I
Approved by Funding Agency (if
applicable)
By: Date:
Title:
EJCDC C-941,Change Order.
Prepared and published 2013 by the Engineers Joint Contract Documents Committee.
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