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Home My WebLink AboutPR 20727: GAJESKE, INC., INVOICES FROM PIPING EQUIPMENT RENTALS City of -,, ,_ 4 ort rth r�.- Texas INTEROFFICE MEMORANDUM WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION Date: April 24, 2019 To: Rebecca Underhill, CPA, Interim City Manager From: Donald Stanton, Interim Director of Water Utilities RE: PR 20727—Gajeske, Inc. Invoices from Piping Equipment Rentals Nature of the Request: Purchase Order for Gajeske, Inc., of Houston, Texas supplied piping equipment rentals, utilized in the Water Utilities Department, Wastewater Conveyance Division, for special and daily piping projects. The Pipebursting crew was ready to begin work, so we requested quotes to rent a fusion machine until one is purchased. It was anticipated we would only rent for no more than five months that would total $24,595, but we needed one extra month which caused it to exceed $25,000 to a new total of$28,136.32, requiring City Council ratification. This Proposed Resolution 20727 requests ratifying the necessary payments to Gajeske, Inc., for the before mentioned piping equipment rentals. Funds are available in Account Number 410- 1255-532.51-00. Staff Considerations: City Staff will not be affected by this P R approval. Budget Considerations: Piping equipment payments will be charged to Account No. 410-1255-532.51-00. Recommendation: I recommend that the City Council approve Proposed Resolution No. 20727 to ratify the Gajeske, Inc. invoice payments of$3,526.32, with a total to Gajeske, Inc. of$28,136.32, with funds available in Account Number 410-1255-532.51-00. P.R. No. 20727 5-7-19-ta Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING PAYMENTS TO GAJESKE, INC., OF HOUSTON, TEXAS FOR PIPEBURSTING EQUIPMENT RENTAL FOR THE WATER UTILITIES DEPARTMENT, WASTEWATER CONVEYANCE DIVISION, UTILIZED SIX (6) MONTHS, FOR AN ADDITIONAL AMOUNT OF $3,526.32, TOTALING $28,136.32. FUNDS AVAILABLE IN WATER AND SEWER RENT ACCOUNT NUMBER 410-1255-532.51-00. WHEREAS, Utility Operations received quotes for pipebursting equipment rental, to include the rental of a fusion machine; and, WHEREAS, same rental equipment was utilized in the Water Utilities Department, Wastewater Conveyance Division, for pipebursting projects and other mandatory piping work; and, WHEREAS,daily servicing and special projects in the Wastewater Conveyance Division necessitated continued use of the piping equipment; and, WHEREAS,the rental was only until the purchased fusion machine was received; and WHEREAS,the rental was kept one month longer than anticipated; and WHEREAS, the pipebursting equipment rental from Gajeske, Inc., of Houston, Texas totaled $28,136.32; and, WHEREAS,City staff requests that the City Council ratify the payments to Gajeske, Inc., for a total of$28,136.32; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, P.R. No. 20727 5-7-19-ta Page 2 of 3 THAT, the City Council hereby ratifies payments to Gajeske, Inc. of Houston, Texas, for the rental of pipebursting equipment for the Wastewater Conveyance Division, invoices totaling $28,136.32 for piping equipment rental ("Exhibit A"). THAT, funding is available in Account Number 410-1255-532.51-00. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED,AND APPROVED this the_day of , A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Derrick Freeman Mayor ATTEST: Sherri Bellard City Secretary P.R. 20727 5-7-19-ta Page 3 of 3 APP' I ' 4i AS TO ORM: APPROVED FOR ADMINISTRATION: `t 04 betiml1 Vale"( izen Rebecca Underhill, CPA City Attorne Interim City Manager Donald Stanton Interim Director of Water Utilities APPROVED AS FOR AVAILABILITY OF FUNDS: ko,_/,___4_Ar- cp,. .j) Kandy Daniel Interim Director of Finance 61A 44,/it Clifton Williams, CPPB Purchasing Manager Exhibit "A" (Gajeske, Inc. Invoices) Page: 1 6 GJ C' IND C Invoice Gajeske,Inc. Invoice Number: 0155479-IN 6200 N.HOUSTON ROSSLYN RD. HOUSTON,TX 77091 Involce Data: 1/23/2019 (713)688-2728 Order Number: R016438 Order Date Salesperson: 0000 Customer Number: 00-0008166 Sold To: Ship To: CITY OF PORT ARTHUR GAJESKE-HOUSTON 100 W LAKESHORE DR 6200 N HOUSTON ROSSLYN PORT ARTHUR,TX 77640 HOUSTON,TX 77091 Confirm To: Ben 409-350-8293 Customer P.O. Ship VIA F.O.B. Terms 214426 08 Net 30 Days Item Code Unit Ordered Shipped Back Ordered Price Amount /RENTAL 0.00 MCE1207104 BIN IPS INSERTS FOR 412 8 618 UNITS SO No.:R016438,For rent:From 1/17/2019 To 1/23/2019=1WK', WeekendHoliday:(2 days)-01/19/19 /RENTAL 0.00 MCE1223201 RIB T5066801 12/18 PIPE STAND SOLD INDIVIDUAL NOT AS PAIR SO No.:8016438,For rent:From 1117/2019 To 1123/2019=1WK', Weekend/Holiday:(2 days)-01/19/19 /RENTAL 1.075.00 MCMAT1830002 T618 S2 HF F/M PKG SO No.:R016438.For rent:From 1/15/2019 To 1/21/2019=1WK', WeekendHollday:(2 days)-01/19/19 Serial No. :C87988 /RENTAL 0.00 MCE2411810 121N IPS MASTER INSERT SET W/PINSe SO No.:R016438,For rent;From 1/17/2019 To 1/23/2019=1WK', WeekendHoliday:(2 days)-01/19/19 8/1/18-T412 sent with customer with full tank of fuel.Fuel tank capacity is 5 gallons. 8/7/18-T618 sent to customer with full tank of fuel.Fuel tank capacity is 5 gallons. UT tray it PUt-• •' vrr• • I • REMIT to Address: Net Invoice: 1.075.00 Gejeske.Inc.,Dept#10412.PO Box 87618,Chicago IL 60680-0618 Less Discount: 0.00 Freight: 0 00 Sales Tax: 0.00 Invoice Total: 1,075.00 Paps: 1 GG] . Ic Invoice Gajeske.Inc. Invoice Number: 0156007-IN 6200 N.HOUSTON ROSSLYN RD. Invoice Date: 1/28/2019 HOUSTON,TX 77091 (713)688-2728 Order Number: R016438 Order Date Salesperson: 0000 Customer Number: 00-0008166 Sold To: Ship To: CITY OF PORT ARTHUR GAJESKE-HOUSTON 100 W LAKESHORE DR 6200 N HOUSTON ROSSLYN PORT ARTHUR,TX 77640 HOUSTON,TX 77091 Confirm To: Ben 409-350-8293 Customer P.O. Ship VIA F.O.B. Terms 214426 08 Net 30 Days Item Code Unit Ordered Shipped Back Ordered Price Amount /RENTAL 1,075.00 MCMAT1830002 T618 S2 HF F/M PKG SO No.:R016438,For rent:From 1/22/2019 To 1/28/2019=1 WK', Weekend'Holiday:(2 days)-01/26/19 Serial No. :C87988 8/1/18-T412 sent with customer with full tank of fuel.Fuel tank capacity is 5 gallons. 8/7/18-T618 sent to customer with full tank of fuel.Fuel tank capacity is 5 gallons. ll f it_'r. G ry • Ar,1; 1 F ,.I') Pr REMIT to Address: Net Invoice: 1,075.00 Gajeske,Inc.,Dept#10412,PO Box 87618.Chicago IL 60680-0618 Less Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Invoice Total: 1.075.00 - �, GG �� k Invoice Page: 1 Gajeske,Inc. Invoice Number: 0156688-IN 6200 N.HOUSTON ROSSLYN RD. Invoice Data: 2/512019 HOUSTON,TX 77091 (713)688-2728 Order Number: R016438 Order Date Salesperson: 0000 Customer Number: 00-0008166 Sold To: Ship To: CITY OF PORT ARTHUR GAJESKE-HOUSTON 100 W LAKESHORE DR 6200 N HOUSTON ROSSLYN PORT ARTHUR,TX 77640 HOUSTON,TX 77091 Confirm To: Ben 409-350-8293 Customer P.O. Ship VIA F.O.B. Terms 214426 08 Net 30 Days Item Code Unit Ordered Shipped Back Ordered Price Amount /RENTAL 0.00 MCE1207104 8IN IPS INSERTS FOR 412&618 UNITS SO No. •R016438,For rent From 1/31/2019 To 2/4/2019=3D'.Weekend/Holiday: (2 days)-02/02119, /RENTAL 0.00 MCE1223201 R/615066801 12/18 PIPE STAND SOLD INDIVIDUAL NOT AS PAIR SO No.:R016438,For rent:From 1/31/2019 To 2/4/2019=3D',Weekend/Holiday: (2 days)-02102/19. /RENTAL 1.075.00 MCMAT1830002 T618 S2 HF F/M PKG SO No.:R016438,For rent:From 1/29/2019 Ta 2/4/2019=1WK'. WeekendHollday:(2 days)-02/02/19. Serial No.:C87988 /RENTAL 0.00 MCE2411810 121N IPS MASTER INSERT SET W/PINSe SO No.:R016438,For rent:From 1/31/2019 To 2/4/2019=30',Weekend/Holiday: (2 days)-02/02/19, 8/1/18-T412 sent with customer with full tank of fuel. Fuel lank capacity is 5 gallons. 817/18-1618 sent to customer with full tank of fuel.Fuel tank capacity is 5 gallons. /DIESEL H EACH 1.25 0.00 0.00 4.7700 5.96 DIESEL USAGE CHARGE HOUSTON T618 returned from customer with 3/4 tank of fuel.The average price of diesel in the Gulf Coast Reg At" i Gr; ) REMIT to Address: Net Invoice: 1,080.96 Gajeske,Inc.,Dept 4 10412,PO Box 87618,Chicago IL 60680-0618 Less Discount: 0.00 Freight 0.00 Sales Tax. 0.00 Invoice Total: 1.080.96 GIcE Page:G C, Invoice Gajeske,Inc. Invoice Number: 0157466-IN 6200 N.HOUSTON ROSSLYN RD. Invoice Date: 2/13/2019 HOUSTON,TX 77091 (713)888-2728 Order Number: 0157604 Order Date 2/13/2019 Salesperson: 0000 Customer Number: 00-0008166 Sold To: Ship To: CITY OF PORT ARTHUR GAJESKE-HOUSTON PO BOX 1089 6200 N HOUSTON ROSSLYN PORT ARTHUR,TX 77640 HOUSTON,TX 77091 Confirm To: BEN 409-350-8293 Customer P.O. Ship VIA F.O.B. Terms 214426 08 Net 30 Days Item Code Unit Ordered Shipped Back Ordered Price Amount FOR DAMAGES INCURRED ON RENTAL#8016438.CUSTOMER PO#214426. THE HEATER HANDLE HAD TO BE REPLACED MCE838007 EACH 1.00 1.00 0.00 147.0000 147.00 BIN LW HTR HANDLE WELDMENT Whse: 010 MCEA1854802 EACH 1.00 1.00 0.00 49.8600 49.86 HEATER CORD REPLACEMENT KIT Whse: 010 MCE1808102 EACH 1.00 1.00 0.00 3.5000 3.50 HEATER GASKET Whse: 010 /G10 MECH-IN HRLY 1 00 1.00 0.00 95.0000 95.00 MECHANIC LABOR-IN HOUSE • 1 d • • REMIT to Address: Net invoice: 295.36 Gajeske,Inc..Dept It 10412.PO Box 87618,Chicago IL 60680-0618 �ess Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Invoice Total: 295 36 PURCHASE ORDER ORDER NUMBER MUST APPEAR ON ALL CITYOF PORT ARTHUR INVOICES,PACKING LISTS a PACKAGES "" A. FOR PROPER REMITTANCE: O. 214426— INVOICES AND BILL OF LADINGS MUST BE N ORDER DATE City of A , I BILLED AND MAILED TO THIS ADDRESS ONLY 8/01/2018 � ,.--- C GE: 7 DATE: 10/16/2018 Ort rthur PO BOX 1089 t01100 0000209446 Texas ACCOUNTS PAYABLE2INVOICES REQUIRE PORT ARTHU a'X 77641 DELNERVDATF 8/01/2018 VENDOR NO. 13512 vFNDCR SNIP TO GAJESKE INC. CITY OF PORT ARTHUR 6200 N. HOUSTON ROSSLYN 111 H. 0. MILLS ROAD HOUSTON TX 77091 PORT ARTHUR TX 77640 FOB — — .— ...— !CONTRACT,' — ER TMS — _PORT_ARTHUR_ _ _ . NET/130 TEM URA QUANTITY 1. DESCRIPTION UNIT PRICE AMOUNT Fit************,t********,t**********,t****,t * * * CHANGE ORDER * * * **************************************** 3 EA 10.00 EQUIPMENT RENTAL 1075 . 0000 10750.00 6 WK 2 . 00 RENTAL OF FUSION MACHINE 860 . 0000 1720.00 CITY OF PORT ARTHUR TOTAL 24610. 00 UTILITY OPERATIONS WATER/SEWER FEB 18 2019 RECEIVED SERVICE CENTER Fi,F= REO BY ACCOUNT a SCYPION, YOLANDA BRIAN WALLACE 41012555325100 / /j 1 PURCHASING AGENT