HomeMy WebLinkAboutPR 20858: PURCHASE OF 2,000 ITRON ERT'S City of
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Texas
INTEROFFICE MEMORANDUM
Date: May 22, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Donald Stanton, Interim Director of Water Utilities
RE: PR No. 20858—Purchase of 2,000 Itron ERT's
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
2,000 residential and small commercial water meter electronic transmitters. Transmitters are sole
source from Itron through Republic Meter Inc, of Dallas, Texas. The total price for these
transmitters is $138,000.00 and will be charged to Water Utilities Dept., Water Distribution Div.,
Account No. 410-1253-532.35-00, Water System Maintenance.
Background:
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment. The transmitters
are from a sole-source vendor,the letter is attached.
Budget Impact:
This equipment will cost $138,000.00 and will be maintained in our warehouse inventory until
installation. The equipment is to be charged to the Water Utilities Dept., Water Distribution Div.,
Account No. 410-1253-532.35-00, Water System Maintenance.
Recommendation:
It is recommended that City Council approve PR No. 20858, allowing the City Manager to
purchase residential and small commercial water meter electronic transmitters.
"Remember, I've are here to serve the Citizens of Port Arthur"
P. R. No. 20858
6/4/19 to
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
2,000 ITRON ELECTRONIC METER TRANSMITTERS
FOR WATER UTILITIES DEPARTMENT FROM
REPUBLIC METER, INC. OF DALLAS, TEXAS, WITH A
TOTAL PROJECTED BUDGETARY IMPACT OF
$138,000.00. FUNDS ARE AVAILABLE IN WATER
UTILITIES/WATER DISTRIBUTION, ACCOUNT NO.
410-1253-532.35-00, WATER SYSTEM MAINTENANCE.
WHEREAS,the purchase of electronic transmitters is needed to address the current ERT
failures and projected replacement needs; and,
WHEREAS, additional electronic transmitters, which are used for the City's residential
and small commercial water meters, are to be available as needed for new installations; and,
WHEREAS, the City standard for these transmitters is Itron transmitters; and,
WHEREAS, staff currently projects this number of transmitters to meet the needs of
operations for approximately 12 months, and
WHEREAS, the current distributor and sole source for our area is Republic Meter, Inc.,
of Dallas, Texas; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions(a) (7) (D), captive replacement parts or
components for equipment; and,
P. R. No. 20858
6/4/19 to
Page 1 of 3
WHEREAS, the sole source for bids has been evaluated by Water Utility Operations and
Purchasing (quote sheet attached as Exhibit"A").
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,City Manager of City of Port Arthur is hereby authorized and directed to purchase
2,000 Electronic Transmitters from Republic Meter, Inc., of Dallas, Texas, in the total amount of
$138,000.00; and,
THAT, funding for this material is to be charged to 410-1253-532.35-00; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ,ADOPTED,AND APPROVED THIS day of ,2019,
at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Rebecca Underhill, CPA
City Secretary Interim City Manager
P. R. No. 20858
6/4/19 to
Page 1 of 3
APPROVED AS TO FORM:
014
ChVg Of
I Tale 7 eno Clifton Williams, CPPB
City orney Purchasing Manager
Donald Stanton
Interim Director of Water Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Kandy Daniel 0
Interim Director of Finance
P. R. No.20858
6/4/19 to
Page 1 of 3
EXHIBIT "A"
(Quote)
Republic Meter Inc. Quote
3839 McKinney Ave,
Suite 155-218
Dallas,TX 75204
(214) 215-2224
•
accounting@republicmeter.com
ADDRESS SHIP TO
Lonnie Linden Lonnie Linden
City of Port Arthur City of Port Arthur
PO BOX 1089 111 W H.O. Mills Blvd.
Accounts Payable(Water Water Warehouse
Warehouse) Port Arthur,TX 77641
Port Arthur, Texas 77641
QUOTE# DATE EXPIRATION DATE
18-1546 08/09/2018 12/28/2018
SHIP VIA
Ground
ACTIVITY QTY RATE AMOUNT
ERW-1300-402 2,000 69.00 138,000.00
100W+, Encoder with Integral Connector&Antenna
Connector
Freight Included in Pricing. TOTAL $138,000.00
240 Shipped on 8-14-2018
240 Shipped on 8-20-2018
Accepted By Accepted Date
•
Tessa Artis
From: Lonnie Linden
Sent: Tuesday, August 28, 2018 9:34 AM
To: Tessa Artis
Subject: FW:Quote from Republic Meter Inc.
Attachments: Estimate_181546_from_Republic_Meter_Inc.pdf
From: Republic Meter Inc. [mailto:quickbooks@notification.intuit.com]
Sent:Tuesday,August 28,2018 9:16 AM
To: Lonnie Linden <lonnie.linden@portarthurtx.gov>
Subject:Quote from Republic Meter Inc.
Lonnie Linden,
Please review the Quote below. Feel free to contact us if you have any questions.
We look forward to working with you.
Thanks for your business!
Republic Meter Inc.
Estimate Summary -
Estimate# 18-1546
Estimate Date:08/09/2018
Expiration Date: 12/28/2018
Total: $138,000.00
The complete version has been provided as an attachment to this email.
1
. .
Itrct ,
Knowledge to Shape Your Future
August 9,2018
Lonnie Linden
Stores Supervisor
City of Port Arthur
(409)983-8562
Dear Lonnie:
Please accept this letter as verification that Republic Meter, Inc is the sole source Authorized Itron
Distributor for all of the Itron products including: 100W+radio devices, Itron software,and other Itron
parts for the City of Port Arthur,TX.
If you have any questions, please do not hesitate to call on me.
Best Regards,
Todd M. Miller
Account Executive- Itron
214-738-3081
2111 North Molter Road tel 509-924-9900
Liberty Lake,WA 99019 fax 509-891-3355
www.itron.com toll-free 800-635-5461