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Home My WebLink AboutPR 20859: PURCHASE OF TWO CREW CAB FLATBED TRUCKS (ONE F-350 AND ONE CREW F-450) i 4 Vt:•tt rthu�— Texas INTEROFFICE MEMORANDUM Date: May 22, 2019 To: The Honorable Mayor and City Council Through: Rebecca Underhill, Interim City Manager From: Donnie Stanton—Interim Director of Utilities RE: PR 20859—Purchase of two Crew Cab Flatbed trucks (one F-350 and one Crew F-450) Introduction: The Pipebursting Crew needs a F-350 Flatbed truck and a F-450 Flatbed truck. A F-450 flatbed is currently being rented to fill the need, and the F-350 flatbed is currently being borrowed from another crew until the need can be permanently filled. These trucks will be used to haul heavy equipment and power-packs to and from locations. The equipment is being purchased through the Goodbuy purchasing Co-op from Silsbee Ford, Silsbee, Texas. The total price for both vehicles is $90,917.75 from account #625-1801-532.92-01, Equipment (equipment account funded by the Industry). Back.;round: The purchase of these large trucks will be paid out of Account No. 625-1801-532.92-01, Equipment(equipment account funded by the Industry). These vehicles are an essential part of operations. Budget Impact: The purchase of these trucks will not affect the operating budget of the Utility Department. Recommendation: It is recommended that City Council adopt Proposed Resolution No. 20859, which authorizes the City Manager to purchase two 2019 Ford Flatbed Trucks(one F-450, and one F-350) for the Water Utilities Department, from Silsbee Ford, Silsbee, Texas. "Remember,we are here to serve the Citizens of Port Arthur" P. R. No. 20859 05/23/19 ds Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO FLATBED CREW TRUCKS(ONE F-350 AND ONE F-450) THROUGH THE GOODBUY PURCHASING CO-OP (CONTRACT #19-8F000) FOR THE UTILITIES DEPARTMENT FOR USE IN THE PIPEBURSTING CREW IN THE TOTAL AMOUNT OF $90,917.75; FUNDS ARE AVAILABLE IN WATER UTILITIES ACCOUNT NO. 625-1801-532.92-01, EQUIPMENT (FUNDED BY INDUSTRY). WHEREAS, the Water Utilities Department routinely uses various trucks in the construction, operation, and activities of the Pipebursting Crew of the Wastewater Conveyance Division throughout the city; and, WHEREAS, the Pipebursting Crew is in need of flatbed trucks to haul heavy equipment and personnel; and, WHEREAS, Silsbee Ford is a member of the Goodbuy purchasing co-op (contract #19- 8F000) and has quoted the needed F-350 and F-450 for a total cost of$90,917.75 (Exhibit A); and, WHEREAS, funds are available in account number 625-1801-532.92-01, Equipment (funded by Industry); and, WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Goodbuy, a purchasing cooperative, as an alternative to a formal bid process. NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT ARTHUR: THAT, City Council hereby authorizes the purchase of two Flatbed Crew Trucks (one F- 350 and one F-450) through Goodbuy Contract No. 19-8F000 in the amount of$90,917.75; and, P. R. No. 20859 05/23/19 ds Page 2 of 3 THAT, funding for this equipment is provided for in Account No. 625-1801-532.92-01, Equipment, and funded by Industry; and, THAT,a copy of the caption of this resolution be spread upon the minutes of City Council. READ, ADOPTED, AND APPROVED THIS day of 2019 at a Regular Meeting of City Council of the City of Port Arthur. Texas. by the following vote: AYES: Mayor ; Councilmembers: NOES: Derrick Freeman Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Ili p4 6e4DIC Val: : Tize o Rebecca Underhill Cit tto Interim City Manager P. R. No. 20859 05/23/19 ds Page 3 of 3 APPROVED AS TO THE AVAILABILITY OF FUNDS: Donald G. Stanton nr),.._,\____A__,-P Interim Utilities Director Y Kand Daniel r Interim Director of Finance Clifton Williams, CPPB Purchasing Manager EXHIBIT A (Quote) dbu •. • PRODUCT PRICING SUMMARY GOODBUY 19- 8F000 VEHICLES VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656 End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE Contact: DONNIE Phone: 409-880-9191 Email: Email: gangelle.cowboyfleetCc�gmaiI cam Product Description: 2019 FORD F450 REG.CC Date: May 22,2019 A. Bid Item: ITEM 24 A.Base Price: $ 31,026.00 B. Factory Options Code Options Bid Price Code Options Bid Price CREW CAB UPGRADE $ 3,500.00 POWER WINDOWS/LOCKS $ 1,125.00 BRAKE CONTROLLER $ 270.00 TRANS PTO $ 280.00 REAR CAMERA/PREP KIT $ 415.00 6.7L V8 DIESEL $ 9,010.00 DAYTIME RUNNING LIGHTS $ 45.00 4.30 LIMITED SLIP $ 360.00 XL VALUE PACKAGE $ 1,000.00 ENGINE BLOCK HEATER $ 100.00 CRUISE,SYNC.AM/FM MP3, SPARE TIRE/WHEEL $ 350.00 HIGH CAPASITY TRAILER TOW $ 580.00 EXTRA HEAVY SUSPENTION $ 125.00 Total of B.Published Options: $ I7,160.00 Published Option Discount(5%) $ (676.75) C. Additional Options!not to exceed 25%j $= 10.4 % Options Bid Price Options Bid Price 11 FT.X96"FLATBED/GOOSENECK,2 5/16"BALL 5 4,995.00 W/7WAY PLUG&WIRED BRAKE CONTOLLER HEADBOARDW/STOP/TURN TAIL LIGHTS MUD FI.APS,CLASS V HITCH Total of C.Unpublished Options: $ 4,995.00 D. Floor Plan Interest(for in-stuck and/or equipped vehicles): $ - E. Lot Insurance(for in-stock and/or equipped vehicles): S - F. Contract Price Adjustment: $ - G. Additional Delivery Charge: 50 miles $ 87.50 H. Subtotal: $ 52,591.75 I. Quantity Ordered I x K= , $ 52,591.75 J. Trade in: $ - K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00 L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 52,891.75 dbu !Hl lilt III UI IIII PRODUCT PRICING SUMMARY GOODBUY 19- 8F000 VEHICLES VENDOR—Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656 End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE Contact: DONNIE Phone: 409-880-9191 Email: Email: gangelle.cowbovfleet(ct�gmail.COm Product Description: 2019 FORD F-350 REG.CC Date: May 22,2019 A. Bid Item: ITEM 24 A.Base Price: $ 26,195.00 B. Factory Options Code Options Bid Price Code Options Bid Price CREW CAB UPGRADE $ 3,500.00 POWER WINDOWS/LOCKS $ 1,125.00 BRAKE CONTROLLER $ 270.00 XL VALUE PACKAGE S ; c 4.30 LIMITED SLIP AXLE $ 350.00 CRUISE,AM/FM/MP3,SYNC ENGINE BLOCK HEATER $ 100.00 40/20/40 VINYL SEATS SPARE TIRE/WHEEL $ 350.00 _ EXTRA HEAVY DUTY SERVIVE SUSP. S 125.00 REAR CAMERA KIT $ 415.00 DAYTIME RUNNING LIGHTS S 45.00 6.2L V8 GAS Total of B.Published Options: $ 7,280.00 Published Option Discount(5%) $ (211.50) C. Additional Options knot to exceed 25%i $= 13.1 % Options Bid Price Options Bid Price 9FT_X 96"FLATBED/GOOSENECK HITCH 25/16 $ 4,375.00 BALL,7 WAY PLUG,WIRED IN BRAKE CONT. MUD FLAPS,CLASS V HITCH Total of C.Unpublished Options: $ 4,375.00 D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ - E. Lot Insurance(for in-stock and/or equipped vehicles): S - F. Contract Price Adjustment: I S - G. Additional Delivery Charge: 50 miles rS 87.50 H. Subtotal: S 37,726.00 1. Quantity Ordered I x K- $ 37,726.00 J. Trade in: S _ K. GOODBUY Administrative Fee($300 per purchase order) S 300.00 L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE S 38,026.00