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HomeMy WebLinkAboutPR 20862: CHANGE ORDER NO 3 FOR WEST 8TH STREET ROADWAY REHAB PROJECT FROM FOLEY AVE TO JOE LOUIS AVE 011 rthu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 24, 2019 To: The Honorable Mayor and City Council Through: Rebecca Underhill, Interim City Manager From: Alberto Elefano, PE—Director of Public Works RE: PR 20862—Change Order No. 3 for West 8th Street Roadway Rehabilitation Project from Foley Avenue to Joe Louis Avenue; Project No. 122W8. Introduction: The intent of this Agenda Item is for the acceptance of Change Order No. 3 for the West 8th Street Roadway Rehabilitation Project from Foley Avenue to Joe Louis Avenue. Project No. I22W8. Background: Gulf Coast of Beaumont, Texas was awarded the West 8th Street Roadway Rehabilitation Project from Foley Avenue to Joe Louis Avenue at the cost of$1,248,949.00. The project being funded jointly between the General Land Office (GLO) in the amount of $531,215.00 and the Capital Improvement Account in the amount of $717,734.00. Change Order No. 1, approved by City Council, removed contingency bid items and decreased the contract amount by $50,000.00 to the new contract amount of $1,198,949.00. Change Order No. 2, approved by City Council, added the upgrade of residential driveway culverts increasing the contract amount by $83,085.64 to the new contract amount is $1,282,034.64. Change Order No. 3 removes contingency bid items decreasing the contract amount by $27,767.32 to a new contract amount of$1,254,267.32. Budget Impact: Funds are available in account 145-1201-532.59-00 GLO Round 2.2 Program and account 307-1601-591.86- 00, Capital Improvement Account. Project No. I22W8. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 20862 authorizing the City Manager to execute Change Order No. 3 with Gulf Coast of Beaumont,Texas for the West 8th Street Roadway Pavement Rehabilitation Project. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 20862 05/24/2019 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST OF BEAUMONT, TEXAS FOR THE W. 8T" STREET ROADWAY PAVEMENT REHABILITATION PROJECT, REMOVING CONTINGENCY BID ITEMS AND REDUCING THE CONTRACT AMOUNT BY $27,767.32 TO A NEW CONTRACT AMOUNT OF $1,254,267.32. FUNDING IS AVAILABLE FROM GLO ROUND 2.2 PROGRAM, PROJECT NO. I22W8, ACCOUNT NO. 145- 1201-532.59-00 AND THE CAPITAL IMPROVEMENTS ACCOUNT NO. 307-1601-591.86-00 WHEREAS, pursuant to Resolution No. 18-267, the City of Port Arthur City Council awarded a contract for the West 8th Street Roadway Pavement Rehabilitation project to Gulf Coast, a CHR Company (formerly Old Castle Materials Texas, Inc.) of Beaumont, Texas, with a projected budgetary impact of $1,248,949.00 and a term of 142 calendar days; and, WHEREAS, pursuant to Resolution 18-331, City Council approved Change Order No. 1 to Gulf Coast, of Beaumont, Texas for the removal of a contingency bid item, decreasing the contract price by $50,000.00 to a new contract amount of $1,198,949.00; and, WHEREAS, pursuant to Resolution 18-525, City Council approved Change Order No. 2 to Gulf Coast, of Beaumont, Texas that increased the contract amount by $83,085.64 to a new contract amount of $1,282,034.64 for the purpose of upgrading the existing driveway culverts in the residential driveways schedule to be removed and replaced up to the right-of-way; and, PR No. 20862 05/24/2019 mje Page 2 of 3 WHEREAS, proposed Change Order No. 3 is to remove contingency bid items, decreasing the contract amount by $27,767.32 to a new contract amount of $1,254,267.32, attached hereto as Exhibit A; and, WHEREAS, Arceneaux, Wilson & Cole, LLC (AWC) has submitted the Texas General Land Office (GLO) Construction Contract Change Order Request Form as required, See Exhibit B; and, WHEREAS, approval of Change Order No. 1 herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 3 is herein approved and the City Manager is authorized to execute said Change Order No. 3 (attached as Exhibit A) to the contract between the City of Port Arthur and Gulf Coast of Beaumont, Texas; and THAT, Change Order No. 3 will decrease the contract amount by $27,767.32 to a new contract amount of $1,254,267.32 and, THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: PR No. 20862 05/24/2019 mje Page 3 of 3 Noes: Derrick Ford Freeman Mayor Attest: City Secretary Sherri Bellard APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: ),A.CA_A04U, t/LA.ai Valecia eno Rebecca Underhill City Attorney Interim City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: c AO Kandy DanieY Director of Finance Alberto Elefano, P.E. Director of Public Works Clifto Williams, CPPB Purchasing Manager EXHIBIT A 1.` mm 1`1. V rir ARCENEAUX WILSON&COLE engineering I surveying I planning CHANGE ORDER NO. 3 DATE: May 22, 2019 JOB NO. CPA-840 AGREEMENT DATE: July 10, 2018 NAME OF PROJECT: ROADWAY PAVEMENT REHABILITATION ALONG WEST 8TH STREET FROM FOLEY AVENUE TO JOE LOUIS AVENUE OWNER: CITY OF PORT ARTHUR CONTRACTOR: OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN OLDCASTLE COMPANY The following changes are hereby made to the CONTRACT DOCUMENTS: I. Edit the following Items to the Contract and Scope of Work: a. Increase the following Bid Items: I. Increase Bid Item No.0104-6015 Remove Conc $ 914.88 (Sidewalk)28.59 SY @$32.00/SY ii. Increase Bid Item No.0104-6017 Remove Conc $ 864.00 (Driveway)24 SY @$36.00/SY iii. Increase Bid Item No.340-0001 D-GR HMA TY D $ 37,694.00 401 Tons @$94.00/Ton iv. Increase Bid Item No.0530-6004 Driveways $ 2,149.12 (Concrete)29.44 SY @$73.00/SY v. Increase Bid Item No.0531-6001 Concrete $ 1,065.68 Sidewalk 12.11 SY @$88.00/SY vi. Deduct for Seeding Item No.0164-6008 $ 4,500.00 (Prem)(Urban)(Clay) 3 AC.@ 1,500.00/AC AMM` cnivic CHANGE ORDER NO. 3 fie May 22, 2019 '.. Job No. CPA-840 ARCENEAUX WILSON&COLE engineering I surveying I planning vii.Add 6 S.Y.Remove Conc(Pay)Item No.0104-6001 $ 180.00 6 S.Y.@$30.00/S.Y b. Decrease the following Bid Items: i. Decrease Ditch Cleaning Item No.760-6001 $ (9,135.00) 435 L.F.@$21.00/L.F. ii. Remove Block Seeding Item No.0162-0001 $ (66.000.00) 3 AC.@ 22,000.00/AC SUBTOTAL $ (27,767.32) 2 of 3 AWL CHANGE ORDER NO. 3 gra CIIIIIK 19 May 22, 20 'MM ARCENEAUX WILSON&COLE Job No. CPA 019 40 engineering I surveying I planning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,248,949.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,282,034.64 The CONTRACT PRICE due to this CHANGE ORDER will be [greased] [decreased] by: -$27,767.32 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1,254,267.32 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 142 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 142 Calendar Days CURRENT DATE OF COMPLETION: December 21,2018 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Calendar Days The New DATE OF COMPLETION: December 21,2018 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: — z j e Me CENEAUX WILS• COLE LLC [CONTRACTOR,OFFICER OR OWNER] OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN OLD CASTLE COMPANY ACCEPTED BY: CITY of PORT ARTHUR 3 of 3 EXHIBIT B slaAL `.1ti 14:170. I�� Texas General Land Office W < 7, Disaster Recovery r A8,,13HE. r �C' � Construction Contract Change Order Request Form Engineer: Owner(Contractor Locality): Contractor: Arceneaux Wilson &Cole City of Port Arthur Oldcastle Materials Texas, Inc., dba Gulf Coast an Old 2901 Turtle Creek Dr.,Suite 320 444 4th Street Castle Company Port Arthur,TX 77642 Port Arthur,TX 77642 Agreement Date: 07-10-18 Phone No.:409-724-7888 Phone No.:409-983-8100 Phone No.:409-860-4459 Contract For (Project Date: May 14,2019 GLO Contract No.: Description): Project Code No.: P21431-4 12-403-008-7654 Roadway Pavement Rehabilitation along West 8th Bid Package No.: 225302-1_Bid Street from Foley Avenue to Joe Change Order No.:3 7 Louis Avenue You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Change in Decrease in Increase in No. Completion Scheduled,Etc. Contract Price Contract Price Increase Bid Item No.0104-6015 Remove Conc (Sidewalk) 28.59 SY @$32.00/SY $ 914.88 Increase Bid Item No.0104-6017 Remove Conc (Driveway) 24 SY @ $36.00/SY $ 864.00 Increase Bid Item No.340-0001 D-GR HMA TY D 401 Tons @ $94.00/Ton $ 37,694.00 Increase Bid Item No. 0530-6004 Driveways (Concrete) 29.44 SY @$73.00/SY $ 2,149.12 Increase Bid Item No. 0531-6001 Concrete Sidewalk 12.11 SY @$88.00/SY $ 1,065.68 Decrease Ditch Cleaning Item No.760-6001 $ (9,135.00) 435 L.F. @ $21.00/L.F. Deduct for Seeding Item No.0164-6008 (Prem)(Urban)(Clay) $ 4,500.00 3 AC. @ 1,500.00/AC Construction Contract Change Order Request Form Page 1 of 3 August 2018 Remove Block Seeding Item No. 0162-0001 $ (66,000.00) 3 AC. © 22,000.00/AC Add 6 S.Y. Remove Conc(Pay) Item No.0104- $ 180.00 6001 6 S.Y. a@$30.00/S.Y. SUBTOAL ($27,767.32) Construction Contract Change Order Request Form Page 2 of 3 August 2018 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 1,248,949.00 Original Contract Time: 142 days Previous Change Order(s): Net Change from Previous No. 1 to No. 2 $ 33,085.64 Change Orders: 0 days Contract Price Prior to Contract Time Prior to this Change Order: $ 1,282,034.64 this Change Order: 142 days NetsFease/Decrease of Net Increase/Decrease of this Change Order: - $ 27,767.32 this Change Order: Contract Price With all Contract Time With all Approved Change Orders: $ 1,254,267.32 Change Orders: 142 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 1.004% (mm/dd/yy) 12/31 /2018 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 08/01 /2018 (mm/dd/yy) 12/21 /2018 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. *This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMENDED: APPROVED: ACCEPTS 311By: By: By: ENGINEER OWNER CONTRACTOR Date: 7 1.1*i / Date: Date: S/2872ui9 Construction Contract Change Order Request Form Page 1 of 3 August 2018 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease ❑ No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: ❑ Increase 0 Decrease ❑ No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease 0 No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? 0 Yes ❑ No If "No", explain: The new bid items replace one of the supplemental items and uses different materials than our original bid. 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes 0 No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality(TCEQ) clearance still valid?(if applicable) 0 Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No 8.Are the handicapped access requirements/approval still valid? (if applicable) 0 Yes ❑ No 9.Are other Disaster Recovery contractual special condition clearance still valid? ❑ Yes 0 No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 August 2018