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HomeMy WebLinkAbout(2) THE APRIL 2019 FINANCIAL REPORT _ . ___,... 1 City o ,- ' ' ' ) 1 wir2fr-t rthur Texas 2018-2019 Budget Monthly Report April 2019 City of Port Arthur 2018 -2019 Budget Monthly Report April 30, 2019 Highlights: General Fund Overall the General Fund revenues are approximately$1.9 million above the expected amount at this time. Property tax collections have been received as expected and are continue to be slightly above budget.Industrial payments received this fiscal year are $700,000 above the budgeted amount due to expansions at BASF and BASF TOTAL Petrochemicals(BTP). Sales tax collections continue to trend below last year as expected. Sales tax through April is 7.5%below last fiscal year but only 1.6%below the current year budget. Electric utility franchise fees remain $200,000 above budget and interest revenue has exceeded budgeted levels by$650,000. Operating expenditures total $34.1 million at April 30,2019. Year to date actual is below the budget by $2.8 million with approximately$900,000 of the savings in payroll due to 50 vacancies. Budget amendments are requested throughout the year as needed so that the amended budget column will closely reflect where we expect to be at the end of the year. Water Fund The Water Fund revenues reflect a budget shortfall of$1.0 million at this time but are expected to reach budgeted levels of$27.9 million by year end,as revenues are typically higher in the drier summer months. Water service charges received from industry continue to trend up and are currently$720,000 over budget estimates. Residential and commercial revenue is$2.1 million under budget. Water Fund operating expenses are above budget by $820,000 at April,2019. There are currently 17 vacant positions however any savings has been offset by overtime in various divisions. Customer service has exceeded budgeted levels in overtime and contract services by$296,000 in order to better assist customers with billing issues. The Water Fund budget is balanced with a net budgeted revenue over expenses of$900,000. However, year to date actual reflects a net expense over revenue of$1.1 million. Staff will continue to monitor the fund and work with the Water Department to develop cost cutting measures, if necessary,to bring expenses back in line with available revenues. Solid Waste Fund Solid Waste revenues are currently lagging budget by $165,000. This is mostly attributable to Landfill dumping fees which are$140,000 below the estimated amount. In FY18 we saw a significant increase in Landfill fees due to Hurricane Harvey. The revenue estimate was reduced this year to FY16 levels with an increase of$750,000 for a new major customer. However, current revenues for the customer are below the projection. Commercial container fees are currently 6%above the budgeted amount. Solid Waste Operating expenses currently are over budget by approximately$67,000. Staff will keep the Council updated on the efforts to keep costs in line with available revenues. Pleasure Island Fund Pleasure Island revenues are down$40,000 at this time and can be attributed to reduced rentals at the RV Park. The original expense budget was amended by a total of$358,000 to cover the bulkhead repairs at the Marina which began last year. As a result,the estimated ending working capital balance has been reduced to $255,000. Capital Improvement Fund This section includes street projects by district, other general improvements by type and available funding sources for each. The total street program budget is$17.7 million,with funding provided through EDC Street Maintenance,CDBG, GLO and prior year General Fund revenues. $6.7 million has been spent to date on the current listed street projects. $2.2 million of that has been spent this fiscal year leaving a balance of$11 million to complete the projects. General Improvement projects include building renovations,technology upgrades and parks&recreation renovations. Expenditures on current projects total $1.9 million with $353,000 spent this fiscal year and a balance remaining of$3.1 million. Disaster Fund At this time the Hurricane Harvey Disaster Fund has total revenues of$27.2 million and expenditures of $33.7 million leaving a deficit of$6.5 million. Pending reimbursements of$1.8 million will reduce this deficit to$4.7 million. The City continues to make every effort to capture as much Federal assistance as possible. Property insurance claims remain outstanding. City of Port Arthur 2018 -2019 Budget Monthly Report April 30,2019 Actual Actual Amended 1'-f-D Y-T-D 16-17 17-18 Budget kctual Budget (unaudited) 18-19 "Tru:Apr Thru Apr Variance General Fund Summary Revenues Taxes Property Taxes 12,518,521 12,316,713 12,540,000 11,960,003 11,922,637 37,366 Industrial District Payments 31,221,614 30,644,284 30,100,000 30,759,585 30,075,000 684,585 Sales Tax 8,704,353 10,452,255 9,700,000 5,552,293 5,642,465 (90,172) Other Taxes 9,703,891 9,190,955 9,270,000 2,899,991 2,613,878 286,113 Total Taxes 62,148,379 62,604,207 61,610,000 51,171,872 50,253,980 917,892 Licenses and Permits 751,937 841,860 441,200 293,352 257,334 36,018 Intergovernmental Revenue 77,112 58,228 141,772 75,534 82,691 (7,157) Charges for Services 325,778 355,557 381,000 215,306 222,208 (6,902) Fines and Forfeitures 824,979 850,301 935,100 634,699 545,468 89,231 Interest and Miscellaneous 1,156,481 1,283,617 527,100 1,199,094 307,454 891,640 Total Operating Revenues 65,284,666 65,993,770 64,036,172 53,589,857 51,669,135 1,920,722 Transfers and Other Revenues 7,881,414 7,091,869 7,091,718 4,136,836 4,136,825 11 Total Revenues 73,166,080 73,085,639 71,127,890 57,726,693 55,805,960 1,920,733 Expenditures Administration 2,138,493 1,447,224 1,613,294 702,255 922,401 (220,146) City Secretary 1,348,263 1,313,215 2,097,232 1,028,803 1,186,703 (157,900) City Attorney 738,309 984,382 1,127,621 630,837 634,796 (3,959) Finance 2,099,769 2,186,880 2,288,445 1,244,263 1,291,511 (47,248) Information Technology 578,506 870,033 1,747,846 835,848 997,699 (161,851) Human Resources 662,471 644,759 813,215 324,220 458,103 (133,883) Development Services 4,398,784 4,852,202 5,876,346 2,954,883 3,327,689 (372,806) Civic Center 788,843 653,306 872,571 471,247 496,077 (24,830) Police 19,600,635 18,314,943 20,509,145 11,054,343 11,502,276 (447,933) Fire 13,426,836 13,538,450 13,905,674 8,014,145 7,980,823 33,322 Public Works 7,147,945 7,222,861 8,574,925 4,312,247 4,866,082 (553,835) Health and Welfare 1,304,852 1,399,065 1,500,621 825,291 847,352 (22,061) Parks and Recreation 2,497,164 2,253,854 3,048,723 1,148,817 1,734,764 (585,947) Library 1,126,363 951,435 1,274,655 638,526 719,636 (81,110) Total Operating Expenditures 57,857,233 56,632,609 65,250,313 34,185,725 36,965,911 (2,780,186) Transfers and Other Expenditures $11,105,335 $11,510,853 $5,727,842 3,331,218 3,331,218 - Total Expenditures 68,962,568 68,143,462 70,978,155 37,516,943 40,297,129 (2,780,186) Net Current Activity 4,203,512 4,942,177 149,735 20,209,750 15,508,831 Unassigned Beginning Fund Balance 15,488,267 19,691,779 24,633,956 24,633,956 24,633,956 Unassigned Ending Fund Balance s 19,691,779 24,633,956 24,783,691 44,843,706 40,142,787 City of Port Arthur 2018 -2019 Budget Monthly Report April 30,2019 kctual Actual Amended Y-T-D Y-T-D 16-17 17-18 Budget Actual Budget (unaudited) 18-19 Thru Apr Thru Apr Variance Water Fund Summary Revenues Water Service 8,580,711 11,237,669 13,400,000 6,587,367 7,816,662 (1,229,295) Water Service-Industry 2,138,890 3,992,756 3,734,206 2,898,625 2,178,281 720,344 Sewer Service 6,290,565 7,191,114 9,700,000 4,793,579 5,658,331 (864,752) Other Charges for Services 441,661 202,596 196,813 338,541 114,793 223,748 Late Fees 414,171 494,418 407,525 311,161 237,720 73,441 Interest and Miscellaneous 583,422 130,709 18,436 25,771 10,752 15,019 Total Operating Revenues 18,449,420 23,249,262 27,456,980 14,955,044 16,016,539 (1,061,495) Transfers and Other Sources 410,000 410,000 410,000 239,167 239,162 5 Total Revenues 18,859,420 23,659,262 27,866,980 15,194,211 16,255,701 (1,061,490) Expenses 1251 Administration 1,935,521 839,181 1,077,727 822,723 606,214 216,509 1252 Water Purification 4,319,571 5,596,723 5,994,189 3,249,851 3,462,447 (212,596) 1253 Water Distribution 4,589,162 3,476,479 3,562,452 2,054,503 2,017,901 36,602 1254 Customer Service 1,050,636 1,194,613 1,260,503 883,901 710,252 173,649 1255 Waste Water Conveyance 4,447,481 4,002,064 4,259,332 2,923,903 2,422,412 501,491 1256 Wastewater Treatment 1,848,970 1,987,509 2,349,053 1,486,929 1,345,048 141,881 1260 Environmental Regulatory Services 1,003 441,856 619,482 311,186 351,562 (40,376) Total Operating Expenses 18,192,344 17,538,425 19,122,738 11,732,996 10,915,836 817,160 Transfers and Other Uses 5,826,579 6,954,202 7,881,201 4,597,367 4,597,355 12 Total Expenses and Other Uses 24,018,923 24,492,627 27,003,939 16,330,363 15,513,191. 817,172 Net Current Activity (5,159,503) (833,365) 863,041 (1,136,152) 742,510 Beginning Working Capital Balance (879,632) (1,202,686) (1,202,686) (1,202,686) (1,202,686) Adjustment to W/C(Long-Term Advance 4,836,449 833,365 - - - Ending Working Capital Balance e (1,202,686) (1,202,686) (339,645) (2,338,83.8) (460.176) (As Adjusted) City of Port Arthur 2018 - 2019 Budget Monthly Report April 30, 2019 Actual Actual Amended Y-T-D Y-T-D 16-17 17-18 Budget Actual Budget (unaudited) 18-19 Thru Apr Thru Apr Variance Solid Waste Fund Summary Revenues Residential Service 4,227,946 4,158,037 4,250,000 2,395,468 2,479,162 (83,694) Commercial Containers 1,907,211 2,015,983 2,000,000 1,238,606 1,166,662 71,944 Landfill Charges 1,403,735 2,335,938 1,650,000 820,767 962,500 (141,733) Municipal Landfill Contracts 282,522 310,758 285,000 124,682 166,250 (41,568) Late Fees 148,629 173,293 155,000 103,898 90,412 13,486 Interest and Miscellaneous 138,232 696 - 17,274 - 17,274 Total Revenues 8,108,275 8,994,705 8,340,000 4,700,695 - 4,864,986 (164,291) Expenses 1271 Trash Collection 1,318,143 1,334,901 1,195,442 713,619 670,560 43,059 1272 Residential Collection 1,476,416 936,306 1,257,920 699,195 706,789 (7,594) 1273 Container Service 889,661 678,516 695,099 494,843 392,719 102,124 1274 Landfill 2,524,882 2,122,643 2,393,673 1,308,691 1,378,350 (69,659) 1275 Administration 176,084 97,758 134,062 73,784 75,173 (1,389) Total Operating Expenses 6,385,186 5,170,124 5,676,196 3,290,132 3,223,590 66,542 Transfers and Other Uses 1,155,957 2,922,075 2,857,534 1,666,895 1,666,875 20 Total Expenses and Other Uses 7,541,143 8,092,199 8,533,730 4,957,027 4,890,465 66,562 Net Current Activity 567,132 902,506 (193,730) (256,332) (25,479) Beginning Working Capital Balance 1,210,795 1,777,927 2,680,433 2,680,433 2,680,433 Ending Working Capital Balance 1,777,927 2,680,433 2,486,703 2,424,101 2,654,954 Pleasure Island Summary Revenues Land Lease&Sales 492,379 594,134 547,000 320,535 319,081 1,454 Dry Storage Rentals 23,840 29,026 33,000 15,043 19,250 (4,207) RV Park 290,493 285,407 294,000 139,017 171,500 (32,483) Boat Slip Rentals 155,356 130,301 130,000 72,816 75,831 (3,015) Fuel Facility 9,891 4,343 4,000 636 2,331 (1,695) Total Revenues 971,959 1,043,211 1,008,000 548.047 587,993 (39,946) Expenses 1291 Administration 555,036 541,063 587,315 269,988 330,987 (60,999) 1292 RV Park 141,778 148,883 184,650 73,125 107,713 (34,588) 1293 Marina 73,740 144,007 411,100 333,160 239,808 93,352 1294 Parks 53,645 67,307 69,200 14,974 40,367 (25,393) Total Operating Expenses 824,199 901,260 1,252,265 691,247 718,875 (27,628) Transfers and Other Uses 20,000 - 40,000 23,333 23.331 2 Total Expenses and Other Uses 844,199 901,260 1,292,265 714,580 742.206 (27.626) Net Current Activity 127,760 141,951 (284,265) (166,533) (154,213) Beginning Working Capital Balance 269,851 397,611 539,562 539,562 539,562 Ending Working Capital Balance 397.611 539,562 255,297 373.029 385,349 City of Port Arthur 2018 - 2019 Budget Monthly Report April 30, 2019 Total FY 18-19 Project To Total Revised Actual Y-T-D Date Project Capital Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance Street Improvements Project Cost (Unaudited) Thru Apr Thru Apr Remaining District 1 15th Street Stillwell-Vicksburg 827.957 - - 827,957 El Paso Avenue Lakeshore-Procter - - - - Nashville Street 7th-Proctor 913,290 34,781 2,600 37,381 875,909 Bluebonnet Gulfway-19th 1,328,280 1,227,575 117,927 1,345,502 (17,222) Woodworth Blvd 7th St-Thomas Blvd. 1,186,728 1,057,665 129,333 1,186,998 (270) W 7th/Ransom Howard MLK-Abe Lincoln Ave 1,462,877 1,296,648 116,035 1,412,683 50,194 W.8th Street Foley-Joe Louis 1,282,035 294,165 532,302 826,467 455,568 Lakeshore Drive Ph 1 4186-4300 Lakeshore 555,842 199,833 360,927 560,760 (4,918) Lakeshore Drive Ph 2 12th Av-4186/4300-Stadium 723,536 - 7,800 7,800 715,736 5th Street Atlanta-Nashville 915,588 - - 915,588 6th Street Atlanta-Nashville 929,588 - - 929,588 48"Storm Sewer Reloc Gulfway-9th 125,911 125,911 - 125,911 - 12th Street 6th Ave-Woodworth 75,926 - - - 75,926 24th Street Gulf Ave to Memorial 105,071 - - - 105,071 9th Street Houston-Ft Worth 31,768 - 24,753 24,753 7,015 Marshall 10th-Gulfway 159,616 - - - 159,616 El Paso Ave Lakeshore-Howard 29,598 - - - 29,598 10.653,611 4.236,578 1.291.677 5,528,255 5,125,356 District 2 Williams Avenue Lakeshore-Procter 15,231 - - 15,231 15th Street Vera-Main 289,351 17,555 38,323 55,878 233,473 Carolina Ave Gulfway-Dead End 919,281 28,550 40,360 68,910 850,371 Lakeshore Dr Lakeside-Williams 305,444 - - 305,444 Lakeshore Dr Williams-Stadium 461,345 - - 461,345 Williams Avenue Proctor-8th St - - - - 8th Street Williams-Duff 21,313 17,660 17,660 3,653 5th Street Stadium-Duff 40,519 1,138 1,138 39,381 6th Street Brazos-Duff Dr 51,612 64,546 64,546 (12,934) 2,104,096 46.105 162,027 208,132 1,895,964 District 3 Ferndale Drive Highland Dr-S Park Dr 20,188 1,350 1,350 18,838 Northpark Drive W Park-Evergreen 21,420 1,350 1,350 20,070 Wilson Drive Evergreen-Highland 15,392 - - 15,392 Forest Drive Evergreen-Woodrow 192,441 - 33,825 33,825 158,616 8th Ave 32nd-Dead End 881,394 28,550 55,030 83,580 797,814 Sunken Court Ph 1/Wilson-Tyrrell 405,393 24,965 26,085 51,050 354,343 Sunken Court Ph 2/Tyrrell-Twin City Hwy 729,887 27,281 47,551 74,832 655,055 38th Street Rachel-Lansing 10,175 8,716 8,716 1,459 Forest Dr Griffing-Evergreen 51,753 - 51,753 42nd St 9th Ave-Wentworth 161,028 50,685 50,685 110,343 Evergreen Dr. North Park-Tyrrell 62,543 58,421 58,421 4,122 3rd Ave 32nd St-36th St - 67,512 67,512 (67,512) 2,551.614 83.496 347.825 431,321 2.120.293 District 4 Viterbo Road Spur 93-End 101,363 - - 101,363 Diamond Avenue 63rd St-Dead End - - - - Willow Avenue Maple-60th St 852,109 26,210 28,332 54,542 797,567 60th Street West Port Arthur-Canal 903,247 32,536 21,890 54,426 848,821 Cedar St 58th St to North End 88,142 - 53,650 53,650 34,492 64th St Garnet-W Port Arthur Rd 201,102 - 140,920 140,920 60,182 58th St Ray Ave to Cedar St 101,013 - 74,235 74,235 26,778 Pine Ave. 60th St.-Dead End 27,681 - 28,604 28,604 (923) Sharon Dr Cambridge-Queens 29,199 - 36,455 36,455 (7,256) Waco Ave Gulfway to Thomas Blvd 50,757 - 15,718 15,718 35,039 2,354,613 58.746 399.804 458.550 1,896.063 City of Port Arthur 2018 - 2019 Budget Monthly Report April 30, 2019 Total FY 18-19 Project To Total Revised Actual Y-T-D Date Project Capital Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance Street Improvements Project Cost (Unaudited) Thru Apr Thru Apr Remaining Total Street Improvement Projects 17,663,934 4,424,925 2,201,333 6,626,258 11,037,676 Funding Sources: EDC Street Maintenance 3,014,123 199,833 368,727 568,560 2,445,563 Community Development Block Grant(CDBG) 603,740 - - 603,740 General Land Office(GLO) 2,374,738 2,088,353 286,385 2,374,738 - General Fund and Miscellaneous 11,671,333 2,136,739 I,546,221 3,682,960 7,988,373 Total Funding Sources 17,663,934 4,424,925 2.201,333 6,626,258 11,037,676 City of Port Arthur 2018 -2019 Budget Monthly Report April 30, 2019 Total FY 18-19 Project To Total Revised Actual Y-T-D Date Project Captial Improvement Fund Summary Estimated Thru 9/30/18 Actual Actual Balance General Improvements Project Cost (Unaudited) Thru Apr Thru Apr Remaining Building Renovation Develop Svcs Building One Stop Shop 2,650,000 101,042 343,519 444,561 2,205,439 2.650,000 101,042 343,519 444,561 2,205,439 Technology Upgrades Telephone&Infastructure 1,238,000 1,266,128 7,558 1,273,686 (35,686) Police Data Center 133,000 119,006 1,653 120,659 12,341 Network Monitoring Tools 29,000 20,909 90 20,999 8,001 Cloud-based backups 108,000 - - 108,000 Stage I ERP Replacement 80,000 - - 80,000 Phase 1 Paper Digitization 150,000 - - 150,000 1.738.000 1,406,043 9.301 1,415,344 322,656 Parks&Recreation Renovations Recreation Center 230,000 - - 230,000 Mosely Pool 70,000 - - 70,000 Lakeview Pool 250,000 - - 250,000 550,000 - - - 550,000 Total General Improvement Projects 4,938,000 1,507,085 352,820 1,859,905 3,078,095 Funding Sources: Lease Proceeds(Technology) 1,223,742 1,223,742 - 1,223,742 - General Fund and Miscellaneous 3.714,258 283,343 352,820 636.163 3,078,095 Total Funding Sources 4,938,000 1.507,085 352.820 1.859.905 3,078,095 City of Port Arthur 2018-2019 Budget Monthly Report April 30,2019 Actual Actual Y-T-D Actual 16-17 17-18 Actual FY17-FY19 (unaudited) Thru Apr Total Disaster Fund Summary Revenues Federal/State Grants 10,125,000 2,375,000 70,291 12,570,291 Contributions-Donations 10,682 27,424 - 38,106 Insurance Proceeds - 10,015,834 324,035 10,339,869 Lease Proceeds - 4,283,586 - 4,283,586 Total Revenues 10,135,682 16,701,844 394,326 27,231,852 Expenditures Salaries and Benefits 3,694,644 790,262 - 4,484,906 Supplies and Materials 63,291 1,636,543 173,347 1,873,181 Maintenance 121,462 2,171,350 961,921 3,254,733 Contractual Services 1,082,631 14,912,079 881,725 16,876,435 Capital Outlay 1,140,878 5,505,922 562,677 7,209,477 Total Expenditures 6,102,906 25,016,156 2,579,670 33,698,732 Net Current Activity 4,032,776 (8,314,312) (2,185,344) (6,466,880) Beginning Fund Balance - 4,032,776 (4,281,536) Ending Fund Balance 4,032,776 (4,281,536) (6,466,880) Summary by Category Emeroencv Debris Response Euuipment Vehicles Facilities Contents Other DA At Risk Total Revenues FEMA/State $ 12,500,000 S - $ - $ - $ 65,476 $ - S 4,815 $ - $ - $ 12,570,291 Insurance - - 1,236,997 3,314,837 1,961,008 3,807,027 20,000 - - 10,339,869 Lease Proceeds - - - 4,283,586 - - - - - 4,283,586 Donations - - - - - _ - 38,106 - - 38,106 Total 12,500,000 - 1,236,997 7,598,423 2,026,484 3,807,027 62,921 - - 27,231,852 Expenditures Personnel - 2,911,379 - - - - - - 1,573,527 4,484,906 Supplies&Materials - - - - 1,873,181 - - - 1,873,181 Maintenance - - 374,445 840,162 1,193,157 506,838 340,131 - - 3,254,733 Contractual Servic 12,875,438 - - - - - 2,614,813 1,386,184 - 16,876,435 Capital Outlay - - 307,350 5,755,883 866,404 279,840 - - - 7,209,477 Total 12,875,438 2,911,379 681,795 6,596,045 2,059,561 2,659,859 2,954,944 1,386,184 1,573,527 33,698,732 Balance $ (375,438) S(2,911,379) S 555,202 S 1,002,378 S (33,077) S 1,147,168 S (2,892,023) $ (1,386,184) S (1,573,527) S (6,466,880) Reimbursements Pending FEMA PW 4129 Fire 274,025 204,732 3,274 482,031 PW 3640 Police 815,300 260,320 6,103 1,081,723 PW 1701 Debris 243,616 243,616 PW 40759 Electrical Bldg - - - 6,929 - - - - 6,929 Total 243,616 1,089,325 204,732 260,320 6,929 - 9,377 - - 1,814,299