HomeMy WebLinkAboutPR 20841: ENTERPRISE RESOURCE PLANNING SYSTEM www.PortArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: May 21, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 20841 —Enterprise Resource Planning System
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to negotiate a contract with Tyler Technologies for the purchase and implementation of an
Enterprise Resource Planning (ERP) system.
Background:
On April 11, 2017 City Council approved a Five Year City-Wide Information Technology
Plan. Included in the plan is the replacement of the Enterprise Resource Planning (ERP)
system and the Municipal Court System. The current ERP system, referred to as Naviline, was
implemented in 1994. The needs and requirements of the City have outgrown the ability of the
system. Therefore the 5-year plan proposed that the system be replaced based on the following
timeline:
FY2019 Review and select new system(s)
FY2020—FY2023 Implement new system(s)
During the January 8, 2019 Council meeting, the Water Customer Service Division expressed
their need for a better Utilities system. In response to that need Council requested an update on
the 5-Year plan, with an emphasis on the timeline for the replacement of the ERP System.
During the January 15, 2019 Council meeting a review of the planned timeline was presented
along with a proposal of a very aggressive timeline that would fast-track the implementation of
a new ERP system. During that presentation Council gave the directive to present to them a
contract to fast track the selection and implementation of a new ERP system.
In response to council's directive the following actions were taken:
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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1. Prior to council's directive, staff members had attended demonstrations of systems that
were being considered as replacements for the current system.
2. Based on the products that were demonstrated, Members of the City's management
team and key department members are in agreement with the selection of Tyler
Technologies as the provider of an ERP solution.
3. Tyler Technologies will provide the following applications as part of their solution:
a. Tyler Munis (Financials, Payroll, Utilities, Human Resources)
b. Energov (Code Enforcement, Community Services, Work Orders)
c. Incode (Municipal Courts)
d. Socrata Open Finance
e. Tyler 311/Incident Management(Citizen Response)
4. Via Proposed Resolution#20841, on May 21, 2019 a request was made for Council to
authorize the City Manager to negotiate a contract with Tyler Technologies for the
purchase and implementation of an Enterprise Resource Planning System.
Provided the City enters into an agreement with Tyler Technologies,the expected timeline after
contract signing is displayed in the following figure.
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„ i HR/Payrollmummumminir Month 17
Advanced
Scheduling =NM Month 21
Utility Billing „ imumummenorr Month 24
CommunityI} �� Month 36
Development
Asset
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Budget Impact:
The tasks associated with negotiating the contract do not have a budgetary impact, at this time.
Recommendation:
It is recommended that City Council authorize the City Manager to negotiate a contract with
Tyler Technologies for the purchase and implementation of an Enterprise Resource Planning
(ERP) system.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 20841
FY 5/21/2019
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE A
CONTRACT WITH TYLER TECHNOLOGIES OF DALLAS TEXAS FOR THE
PURCHASE AND IMPLEMENTATION OF AN ENTERPRISE RESOURCE
PLANNING (ERP) SYSTEM AND MUNICIPAL COURT SYSTEM.
WHEREAS, the City of Port Arthur seeks to contract with Tyler Technologies for an
Enterprise Resource Planning (ERP) System and Municipal Court System; and
WHEREAS, Tyler Technologies can provide the following integrated systems: Financials,
Payroll, Utilities, Human Resources, Code Enforcement, Community Services, Work Orders,
Municipal Court, Incident Management, and Citizen Response; and
WHEREAS, the City Council of the City of Port Arthur finds it to be in the best interest
of the citizens of Port Arthur to negotiate a contract with Tyler Technologies for the purchase and
implementation of an Enterprise Resource Planning (ERP) system and Municipal Court system.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. "That, the City Council hereby authorizes the City Manager to negotiate a
contract with Tyler Technologies for the purchase and implementation of an Enterprise Resource
Planning (ERP) system and Municipal Court system.
Section3. That the final contract will be presented to City Council for consideration
and approval.
Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of May, A.D. 2019 at a regular
meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
P.R. NO. 20841
FY 5/21/2019
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
ijkleA
Val Tize Ci Attorney
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APPROVED FOR ADMINISTRATION:
L4-IgL
Rebecca Underhill Clifton Williams
Interim City Manager Purchasing Manager
Uj
Fay , ig
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel, Interim Director of Finance