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Home My WebLink AboutPR 20848: PURCHASE OF TRAFFIC SIGNAL EQUIPMENT, REPLACEMENT, REPAIR, AND MAINTENANCE At City of Igo --/-.4) ort rthu ^ lexu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 14, 2019 To: The Honorable Mayor and City Council Through: Rebecca Underhill, Interim City Manager From: Alberto Elefano, PE—Interim Director of Public Works RE: PR 20848 —Purchase of Traffic Signal Equipment for the Replacement, Repair, and Maintenance of Traffic Signals throughout the City. Introduction: The intent of this Agenda Item is for City Council to authorize the City Manager to purchase traffic controller cabinets, signal heads, load switches, relays, flashers, adapters, and LEDs for replacement, repair, and maintenance of traffic signals throughout the City from Cubic TrafficWare of Sugarland, Texas, through BuyBoard in the amount of$86,345.00. Background: The City of Port Arthur has deemed it necessary for the public safety to insure that traffic signals are in optimum working order. To that end, it is necessary to have in stock all materials and equipment necessary to replace, repair, and maintain all traffic signals. A quote was solicited from Cubic TrafficWare of Sugarland, Texas through the BuyBoard Cooperative Purchasing Program, Contract #534-17 for the purchase of traffic signal equipment. Budget Impact: Funds are available in account 001-1205-531.45-00 for a total budget impact of$86,345.00. Recommendation: It is recommended that the City of Port Arthur City Council authorize the approval of PR 20848 for the purchase of traffic signal equipment from Cubic TrafficWare of Sugarland, Texas through BuyBoard Contract#534-17 in the amount of$86,345.00 to repair, replace and maintain traffic signals in the City of Port Arthur. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 20848 05/14/2019 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TRAFFIC CONTROL PRODUCTS FROM CUBIC TRAFFICWARE OF SUGARLAND, TEXAS UNDER THE BUYBOARD CONTRACT #534-17 FOR THE REPLACEMENT, REPAIR AND MAINTENANCE OF TRAFFIC SIGNALS THROUGHOUT THE CITY WITH A BUDGETARY IMPACT OF $86,345.00; FUNDING IS AVAILABLE IN PUBLIC WORKS TRAFFIC MAINTENANCE SIGNAL SYSTEMS ACCOUNT 001-1205- 531.45-00. WHEREAS, the City of Port Arthur deems it necessary for public safety to replace, repair, maintain the City's traffic signals; and WHEREAS, it has been recommended by the Public Works Department to purchase traffic controller cabinets, signal heads, load switches, relays, flashers, adapters and LEDs from Cubic TrafficWare of Sugarland, Texas through BuyBoard Contract #534- 17; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard, as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur, entered into an interlocal agreement for cooperative purchasing with BuyBoard Cooperative Purchasing Program; and, WHEREAS, Cubic TrafficWare of Sugarland, Texas, through BuyBoard, provided a quote in the amount of $86,345.00 attached hereto as Exhibit A; now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: PR No. 20848 05/14/2019 mje Page 2 of 3 THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute on behalf of the City the purchase the aforementioned traffic equipment from Cubic TrafficWare of Sugarland, Texas with a total projected budgetary impact of $86,345.00 with funds available in Account No. 001-1205-531.45-00; and, THAT, a copy of the caption of this Resolution Number be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of May, A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Derrick Ford Freeman Mayor Attest: City Secretary Sherri Bellard PR No. 20848 05/14/2019 mje Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tiz-no, Rebecca Underhill City Attorney Interim City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Kandi Daniels Interim Director of Finance Alberto Elefano, P.E. Interim Director of Public Works 'j/rte -4,./"AerA. Clifton Williams, CPPB Purchasing Manager EXHIBIT A CUBIC. II Trafficware Trafficware Group, Inc. City of Port Arthur 522 Gillingham Lane 320 Austin Aye Sugar Land, TX 77478 Port Arthur, Texas 77641 (281) 240-7233 Phone Attn:Mike Flores (281) 240-7238 Fax Phone: (409) 983-8788 customercare@trafficware.com Email: mike.flores@portarthurtx.gov www.trafficware.com Reference: Your Trafficware Business Development Ma nager Quote#: QUO-02772-ZOG1T9 Contact: Bill Ische RE: 2019 Spare Equipment Cell (214) 295-5256 Date: April 25. 2019 Phone: Email: Billlsche@trafficware.com Thankyou for your quotation request.We are pleasedto offerthis quotationfor goods and services as outlined underthe terms and conditions noted below PART NUMBER QTY DESCRIPTION $/EACH $/TOTAL 980-21022010 3 980 NEMA TS2 Controllers $2,375.00 $7,125.00 50155-2500 20 LCD MMU with Ethernet for Flashing Yellow Arrow $885.00 $17,700.00 9000-0020 100 Loadswitch, Standard $27.00 $2,700.00 9000-0001 50 Flasher $26.00 $1,300.00 4501-0020 40 Flash Transfer Relay $48.00 $1,920.00 SH0056- 100 3 section heads RYG —no finish on span wire and brackets $535.00 $53,500.00 21 R2Y2G1 NS NS- 1 - 3 Section assembly with RYG LED OONA00000 9100-0363 1 -3 section backplate 9100-0430B 3 tunnel visors 9201-2003-46-PNC 1 46" gusseted tube 9200-0474NF 1 tee, horizontal slip tee 9200-0371 1 span wire adapter 9200-0321 1 span wire clamp 25 Red arrow LEDs $42.00 $1,050.00 25 Yellow arrow LEDs $42.00 $1,050.00 NOTE: THESE PRODUCTS ARE AVAILABLE ON BUYBOARD REFERENCE CONTRACT 534-17 HIGHWAY SAFETY AND TRAFFIC CONTROL PRODUCTS Net $86,345.00 Amount CUBIC. p Trafficware Terms: • QUOTE VALID FOR 90 DAYS. • PRICES ARE IN US FUNDS. • NET 30 DAYS. • FREIGHT - FOB ORIGIN/FREIGHT INCLUDED • TAXES ARE NOT INCLUDED. ALL ITEMS SUBJECT TO APPLICABLE TAXES. IF TAX EXEMPTION APPLIES PLEASE FURNISH NUMBER OR RESALE CERTIFICATE WITH PURCHASE ORDER. • DELIVERY 60-90 DAYS AFTER RECEIPT OF ORDER, FOR STANDARD ITEMS. FOR NON STANDARD ITEMS PLEASE ADD AN ADDITIONAL 60 DAYS. • THIS QUOTATION IS FOR EQUIPMENT ONLY. QUOTE DOES NOT INCLUDE TRAINING OR TURN-ON ASSISTANCE, UNLESS STATED IN QUOTE. Notes: • ALL ORDERS ARE SUBJECT TO CREDIT APPROVAL. • CREDIT APPROVAL DELAYS MAY ADVERSELY AFFECT STANDARD DELIVERY TIMES. • CANCELLED ORDERS ON STANDARD ITEMS ARE SUBJECT TO A 25% RESTOCKING FEE. RESTOCKING FEE FOR CANCELLED ORDERS ON SPECIALTY ITEMS MAY BE HIGHER. • ITEM NUMBERS FOR PSI PRODUCTS (A TRAFFICWARE COMPANY) BEGIN WITH"P"TO HELP OUR PSI CUSTOMERS DISTINGUISH PSI PARTS. THESE PARTS CAN BE ORDERED WITH OR WITHOUT USING THE "P" PREFIX. • PLEASE SEND ALL PO'S TO CUSTOMERCARE@TRAFFICWARE.COM We appreciate the opportunity to providetthis quotation! ��'I�jY- x •`F .T".. ! n`� S.'`� • � 7 �• sf r.t � :.,yx - ' ' ''`' .� - Customer represents and warrants that, in connection with the marketing, sales.and distribution of Trafficware Products, customer has complied and will comply with all applicable laws, including but not limited to: (1) anti-corruption laws(such as the U.S. Foreign Corrupt Practices Act) that prohibit directly or indirectly giving, offering, promising, requesting or accepting anything of value for the corrupt purpose of gaining a commercial benefit or advantage; and (2) U.S. export control and sanctions laws that regulate the disposition of U.S. -origin goods. software, and technology.