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Home My WebLink AboutPR 20856: AGREEMENT WITH JEFFERSON COUNTY PCT-3 TO CUT THE GRASS City of r, 4. ort rthu�— Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 16, 2019 To: The Honorable Mayor and City Council Through: Rebecca Underhill, Interim City Manager From: Alberto Elefano, P.E., Interim Public Works Director RE: P.R.No. 20856—Interlocal Agreement between the City of Port Arthur and Jefferson County Pct-3 to cut the grass on the North and South Levee of Pleasure Island, street repair and use of cemetery lot Introduction: Presented for City Council's consideration and approval is P.R. No. 20856 authorizing the City Manager to enter into an interlocal agreement between the City of Port Arthur and Jefferson County Precint-3 to cut the grass for the North and South Levees of Pleasure Island, and make needed repairs to S.lst Street and Backridge Road, and use of cemetery lot, with a projected budgetary impact of$77,117.57. Background: This area of Pleasure Island is in need of maintenance of which the Jefferson County Precinct- 3 has offered to provide at the outlined costs. Budget Impact: Funding is available in the Public Works Maintenance Account No. 001-1203-531.36-00. Recommendation: Approval of P. R. No. 20856 authorizing the City Manager to execute an interlocal agreement between the City of Port Arthur and Jefferson County Precinct-3 to cut the grass for the North and South Levees of Pleasure Island, and make needed repairs to S.1st Street and Backridge Road, and use of cemetery lot, with a projected budgetary impact of$77,117.57. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R. 20856 05/16/19 ace/anw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND JEFFERSON COUNTY PRECINCT-3 TO CUT THE GRASS FOR THE NORTH AND SOUTH LEVEES OF PLEASURE ISLAND, REPAIR A PORTION OF S. 1ST STREET FROM THE PORT AUTHORITY GATE TO THE END OF THE STREET (BOAT LAUNCH) (2800'), REPAIR BACKRIDGE ROAD FROM THE COUNTY LINE TO THE STATE LINE (5000') IN SABINE PASS, AND PERMISSION TO USE PROPERTY ID 137914 (TRACTS 47 AND 48, 167 JOHN MCGAFFEY 6, LOTS 47 AND 48) CEMETERY LOT, WITH A PROJECTED BUDGETARY IMPACT OF $77,117.57. FUNDING IS AVAILABLE IN THE PUBLIC WORKS MAINTENANCE ACCOUNT NO. 001-1203-531.36-00 WHEREAS, the purpose of this agreement is for Precinct-3 to cut the grass of the North and South Levees of Pleasure Island two times this year as needed and determined by Pct. 3 or City of Port Arthur and to repair a portion of S. 1st Street from the Port Authority gate to the end of the street (boat launch) (2800'), repair of the Backridge Road from the County Line to the State Line (5000') in Sabine Pass, and permission to use of property ID 137914 (TRS 47 &48, 167 John McGaffey 6, Lot 47 & 48) Cemetery lot; and, WHEREAS, a one-year renewable agreement of the Interlocal Agreement for cutting the grass for the North and South Levees of Pleasure Island will be required; and, WHEREAS, the City of Port Arthur approached Jefferson County Precinct-3 for assistance in cutting grass, repair of the aforementioned road and street, and use of the cemetery lot; and, P. R. 20697 WHEREAS, the City of Port Arthur is requesting Precinct-3 to cut the grass of the North and South Levees of Pleasure Island two times this year as needed and determined by Pct. 3 or the City of Port Arthur; and, WHEREAS, the City of Port Arthur is requesting Precinct-3 level up and repair S. 1st Street from the Port Authority Gate to the Dead End (Boat Launch) (2800'); and, WHEREAS, the City of Port Arthur is requesting Precinct-3 level up and repair pot holes on Backridge Road from County Line to the State Line (5000'); now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute on behalf of the City, an Interlocal Agreement between the City of Port Arthur and Jefferson County Precinct-3 to cut the grass for the North and South levees of Pleasure Island , repair S. 1St street in Sabine Pass from the Port Authority gate to the dead end (boat launch) (2800'), repair Backridge Road from County Line to the State Line (5000'), and permission to use property ID 137914 (Tract Nos. 47 & 48, 167, John McGaffey 6, Lots 47 & 48) cemetery lot, with a projected budgetary impact of $77,117.57, as shown on Exhibit "A" attached hereto and made a part hereof; and, THAT, funding being available in the Public Works Maintenance Account No. 001-1203-531.36-00; and, P.R. 19392 Page 3 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2019 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Council members: Noes: Derrick Ford Freeman Mayor ATTEST: Sherri Bellard City Secretary A PR! ED AS TO FORM: APPROVED FOR ADMINISTRATION: ere Val- i. Ti no Rebecca Underhill City Attorney Interim City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance P. R. 20697 Alberto Elefano, P.E. Interim Director of Public Works r • 14,Att Clifton Williams, CPPB Purchasing Manager EXHIBIT A DERRICK FORD FREEMAN,MAYOR , '? REBECCA UNDERHILL HAROLD DOUCET SR.,MAYOR PRO TEM City of \ INTERIM CITY MANAGER COUNCIL MEMBERS: a + SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. CITY SECRETARY CAL JONES ort rthur THOMAS KINLAW,III VAL TIZENO CHARLOTTE MOSES Texas CITY ATTORNEY KAPRINA FRANK May 22,2019 County Commissioner Michael Sinegal,Comm. Pct. 3 Jefferson County Road&Bridge Precinct#3 5700 Jade Avenue Port Arthur,TX 77640 RE: Assistance through Inter-local Agreement Dear Commissioner Sinegal: The City of Port Arthur requests the assistance of Jefferson County through an inter-local agreement for the North and South Levees of Pleasure Island, Backridge Rd from County Line to State Line(5000'), S. ls` Street in Sabine Pass from the Port Authority Gate to the Dead End(Boat Launch)(2800'),and permission to use property ID 137914(TRS 47&48 167 JNO McGaffey 6 Lot 47 48)Cemetery lot. 1. Cut the grass for the North and South Levees of Pleasure Island by using one slope mower,two side arms and two bush hogs. One Gradall and a dump truck to clean the scattered pieces of waste and trash. And a Dozer to clear all the rocks,so it will not damage the equipment on future mowing. The City of Port Arthur Requests mowing the North and South Levee twice a year as needed and determined by Pct. 3 or City of Port Arthur. As not to bind future Commissioners or City officials to said Interlocal agreement, a 1 year renewal of the Interlocal for Pleasure Island will be required. 2. Level up and repair S. 1st Street from the Port Authority Gate to the Dead End (Boat Launch)(2800')with hot mix asphalt then come back with seal coat. 3. Level up and repair pot holes on the Port Arthur section of Backridge Road(5000')with hot mix asphalt then come back with seal coat. 4. Permission to use a Cemetery Lot(ID 137914) in Sabine Pass as a depository of surplus soil from clearing/cleaning ditches in Sabine Pass. It is understood that the City will use all due care to avoid damage to the area and any leveling or smoothing of the soil will be the responsibility of the City. The City of Port Arthur will provide the following for your assistance: 1. To provide the City of Port Arthur the initial assistance in the North and South Levee during the road building months,Jefferson County Pct. 3 will have to work on overtime as not to hold up their regular scheduled projects. The initial payment to Pct. 3 will be the overtime, fuel for the six(6)pieces of equipment used, and miscellaneous items. Labor—60 hrs of overtime X$37.00/hr X 9 employees=$19,980 Fuel—200 gallons X$3.00/gallon=$600 P.O.Box 1089—444 4th Street—Port Arthur,Texas 77641 —409-983-8182—409-983-8189 Herbicide spraying (2 times)$915.07 Miscellaneous— 15%total=$3,087 Total=$24,582.07 After the initial cost,the Pct. 3 shall accept 14 tons of High Performance Hotmix and 1,200 gallons of CRS-Oil for the next time Pct. 3 cuts the grass at the North and South Levee. - High Performance Hotmix— 14 tons X $98.25 =$1,375.50 - CRS-Oil— 1,200 gallons x$2.11 =$2,532.00 Total=$3,907.50 2. Material for 1st Street - Oil (CRS 2)3,000 gallons X$2.11 =$6,330.00 - Hot Mix Asphalt— 120 tons X $68.90=$8,268.00 - Cover Stone—220 tons X $27.00=$5,940.00 Total=$20,538.00 - For the labor and equipment used by Pct. 3,The City will reimburse Pct. 3 with 2,500 of(CRS-2) - 2,500 gallons(CRS-2)X$2.11 =$5,275.00 3. Material for Backridge Rd. - Oil(CRS 2) 3000 gallons X $2.11 = $6,330.00 - Hot Mix Asphalt— 100 tons x$68.90=$6,890.00 - Cover Stone— 160 tons x$27.00=$4,320.00 Total=$17,540.00 - For the labor and equipment used by Pct. 3,The City will reimburse Pct. 3 with 2,500 of(CRS-2) - 2,500 gallons of(CRS-2)x$2.11 =$5,275.00 4. For permission to use a cemetery lot,the City of Port Arthur shall level the cemetery lot to eliminate the ponding. In total,the City cost shall not exceed the amount of$77,117.57 to cut the grass in the North and South levee twice, rehabilitate 1st Street and Backridge Rd and the City will grant the County permission to use the cemetery lot to deposit surplus soils. Your assistance is appreciated, Rebecca Underhill Interim City Manager P.O. Box 1089—444 4th Street—Port Arthur,Texas 77641 --409-983-8182 --409-983-8189