HomeMy WebLinkAboutPR 20855: CONTRACT WITH SIGMA ENGINEERING, INC. FOR THE DESIGN OF A NEW SPLASH PARK AND SOCCER FIELD AT LAKEVIEW POOL 4 City of
ort rthur
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: May 15, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 20855 —Contract with Sigma Engineering, Inc. for the Design of a New
Splash Park and Soccer Field at Lakeview Pool
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 20855
authorizing the City Manager to execute a contract with Sigma Engineering,Inc. of Beaumont,
Texas for the design of a new Splash Park and Soccer Field at Lakeview Pool in the amount of
$39,360.00.
Background:
Lakeview Pool was acquired by the City of Port Arthur during the 1970's through annexation
from a fully independent suburban community. For many years, the Parks and Recreation
Department has done various repairs to the pool in order to get it operational for the summer.
Since 2015 repairs to the pool include replacing drainage pipes, replacing the pumps almost
every year, constant fence repairs, replacing the chlorinator, repairing various leaks and
replastering of the pool.
Councilmembers,departmental staff and citizens have voiced their concerns regarding the state
of Lakeview Pool. The bath house at the pool is extremely narrow and it has an"open"top. In
2017, former Parks and Recreation Director wanted to put a canopy structure over the bath
house so that it wouldn't be"open". The canopy structure would serve as a roofing for the bath
house. Sigma Engineering, Inc. then informed staff that the bath house is not ADA compliant
nor is it handicap accessible and recommended that the whole structure be torn down.
Due to the various maintenance issues, Lakeview Pool was not open for the 2018 pool season.
It then became the department's focus to determine what could be done to address the ongoing
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
issues at the pool. In August of 2018, Sigma Engineers, Inc. did an investigation, review and
assessment on Lakeview Pool. During their inspection, it was "determined that both the
dressing rooms and concession stand area do not comply with the current building and code
and are out of compliance with the Americans with Disabilities Act "ADA" and Texas
Accessibility Standard "TAS". They are deteriorated beyond the ability to be repaired and/or
renovated." Sigma Engineers, Inc. estimated the budget for the renovations to be
approximately $410,00.00.
A leak detection was performed by Superior Leak Detection,Inc.of Houston,Texas in October
of 2018. They found five different leaks in the pool area. They recommended that the pool be
completely repiped, redecked, new pumps to be installed and to be replastered. Superior Leak
Detection estimated that it would cost$396,000.00 in order to fix everything that is wrong with
the pool. Basically to renovate the bath house and repair the pool it would cost approximately
$800,000.
It is time that we do more than just "band-aid" the pool. We need to revitalize that area in a
way that will bring pride to not only the citizens of Port Arthur but to departmental staff as
well. The citizens deserve more than a patchwork job. The Parks and Recreation Department
has a vision of"strengthening the community through high quality recreational programs,safe,
fun and accessible parks and state of the art facilities that create memorable life experiences."
This contract will allow Sigma Engineers, Inc. to perform the required site visit and review of
the existing conditions of the existing park, swimming pool, the change room and the
concession stand. In order to develop a proposal of the new Lakeview Pool area, Sigma
Engineers, Inc. will develop a design to demolish the existing structures, a design of a new
45'x 45' splash area with a soccer field and other needed improvements. Staff and Sigma
Engineers, Inc. will conduct community meetings to determine final recommendations for the
project.
Budget Impact:
Funding in the amount of$39,360.00 is available for this purpose in the Capital Improvement
Fund Account 307-1601-591.95-00.
Recommendation:
It is recommended that the City Council approve P.R.No. 20855 authorizing the City Manager
execute a contract with Sigma Engineering, Inc. of Beaumont, Texas for the design of a new
Splash Park and Soccer Field at Lakeview Pool in the amount of$39,360.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. # 20855
05/15/2019 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
A CONTRACT WITH SIGMA ENGINEERING, INC. OF BEAUMONT,
TEXAS FOR THE DESIGN OF A SPLASH PAD AND SOCCER FIELD AT
LAKEVIEW POOL IN AN AMOUNT NOT TO EXCEED $39,360.00
CAPITAL IMPROVEMENT FUND ACCOUNT NUMBER 307-1601-591.95-00
WHEREAS, Lakeview Pool is over 50 years old and has severe maintenance issues as
well as the pool is not ADA compliant or ADA accessible; and,
WHEREAS, the Parks and Recreation Department has performed various repairs on the
pool but it is extremely expensive to maintain; and,
WHEREAS, the Parks and Recreation Department feels it necessary to look at other
options to utilize the area of Lakeview Pool; and,
WHEREAS, it is deemed in the best interests of the citizens of Port Arthur to enter into a
contract with Sigma Engineering, Inc. of Beaumont, Texas for the design of a splash pad and
soccer field at Lakeview Pool in an amount not to exceed $39,360.00 (attached hereto as Exhibit
"A"); and; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,
TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorizes the City Manager to enter into a contract
with Sigma Engineering, Inc. of Beaumont, Texas, in an amount not to exceed $39,360.00, in
substantially the same form attached hereto as Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
P. R. # 20855
05/15/2019 ca
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2019, at a Regular Meeting of the City Council of the City of Port Arthur, by the following
vote:
AYES:(Mayor)
Councilmembers:
NOES:
Derrick Ford Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
, LAW ta-vt-- -ektiK e/2
Val Tizen ,, Esq.
City Attorney
APPROVED AS TO ADMINISTRATION:
Rebecca Underhill
Interim City Manager
P. R. #20855
05/15/2019 ca
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
0„,d____ ,„,4
Kandy Daniel
V
Interim Director of Finance
/ '
Clifton 1 illiams, CPPB
Purchasing Manager
Exhibit "A"
CONTRACT FOR PROFESSIONAL SERVICES FOR
THE DESIGN OF A SPLASH PAD AND SOCCER FIELD AT LAKEVIEW POOL
THIS AGREEMENT, made this day of , 2019,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Sigma Engineers, Inc. -
hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from start date on the Notice to Proceed until the
completion of the project. The City can terminate this contract at its convenience
which includes, but not limited to, funding being available in any budget cycle with
ten(10) days written notice completion of the project.
2. The Contractor will perform work as delineated in the Scope of Work.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The Contractor agrees to perform all the work described in the proposal and contract
documents and to comply with the terms therein for the rates stated in the proposal
for a sum of$39,360.00.
5. The term"Contract Documents" means and includes:
a. Agreement
b. Proposal
c. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2019.
CITY OF PORT ARTHUR
Rebecca Underhill, Interim City Manager
ATTEST
CITY SECRETARY
SIGMA ENGINEERS,INC.
Sigma Engineers, Inc.
Signed on the day of 2019.
SIGMAENGINEERS
Innovative Solutions I Solid Designs
May 28, 2019
•
Mr. Ronald Burton
Director of Development Services
Planning Division
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77641
RE: City of Port Arthur Parks & Recreation
Lake View Splash Park & Soccer Field
Port Arthur, Texas
Dear Mr. Burton:
Thank you for selecting our firm to propose a new Splash Park and Soccer Field at the
Lakeview Park.
I am enclosing the requested scope, along with the man hours to complete a structural review
and measurements of the settlement. The enclosed attachment"A" is outlining our proposal and
the deliverables.
Our staff and I are looking forward to working with you and the City of Port Arthur. Again, we
would like to thank you for selecting our firm.
Sincerely,
Sigma Engineer c.
SiNejad, P.E., P. Eng.
President
SKN/dy
Enclosure: Attachment `'A"
'11‘47:"'-'
Page 2 of 3
May 28, 2019
Sigma Engineers, Inc.
Re: City of Port Arthur Parks & Recreation Lake View Splash Park & Soccer Field
May 28, 2019
PROJECT: City of Port Arthur Parks & Recreation
Lake View Splash Park & Soccer Field
Port Arthur, Texas
ATTACHMENT "A"
SCOPE OF WORK
Perform required site visit and review of the existing conditions of the existing park, swimming
pool, the change room and the concession stand. Provide design for demolition of the existing
structures and pool and the design of new 45'x45' splash area with a soccer field and needed
improvements.
SPECIFIC SCOPE
• Review owner furnished existing drawings
• Review existing structural condition.
• Review existing pool condition.
• Prepare drawings showing new design of the splash area.
• Prepare design of the new soccer field,
• Review existing parking, fencing and area lighting.
DELIVERABLES
• Provide schedule in electronic format using MS Projects.
• Conduct review meetings during review process.
• Complete set of electronically delivered drawings & report.
• Make presentation to interested departments.
• Participate in community meetings
SCHEDULE
• Provide schedule showing important milestones for review, meetings, and report.
Complete the design work about ten (10) days from issuance of contract.
4099 Calder Avenue I Beaumont,Texas 77706 Registrations:
Telephone:(409)898-1001 Tr3PE .003645 1LAPELS 4929!Alberta,Canada P-11246
\► Page 3 of 3
May 28, 2019
Sigma Engineers, Inc.
Re: City of Port Arthur Parks & Recreation Lake View Splash Park& Soccer Field
COST & PAYMENT
• Budget lump sum of$39,360.00 per enclosed breakdown.
• All other work will be performed on cost basis not to exceed without the owner's
approval. Pay will be based on the following:
o Schematic Design 30%
o Design Development 20%
o Construction Documents 40%
o Construction Administration 0%
OWNER FURNISHED
• Access to the site.
• Complete set of existing site and architectural & structural drawings and previous work
or reports.
• Any environmental study, if required.
• Provide periodic approval of design.
EXCLUSIONS:
• We specifically excluded any work related to asbestos, mold issues, mold remediation or
any other contaminated materials.
• Geotechnical study.
• Survey & Topo.
• Any work, inspection or reporting on hidden surfaces.
• Any testing, x-ray or thermal imaging.
4099 Calder Avenue! Beaumont,Texas 77706 Registrations:
Telephone:(409)898-1001 TBPE F-003645 I LAPELS 49291 Alberta,Canada P-11246
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