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HomeMy WebLinkAboutPR 20765: NON-EXCLUSIVE AGREEMENT WITH WITT O' BRIENS'S A Cir of : urI rthur I<'.rus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: (April 14,2019) To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: (Clifton Williams, Purchasing Manager) RE: (P. R#20765) Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize the contract with Witt 0' Brien, LLC for debris monitoring services in the event of an emergency or a disaster. Background: This service will monitor the Debris Removal Contractor to ensure the actual amount of debris that is picked up. Purchasing advertised for bids on December 19, 2018 and December 26, 2018 and opened on January 9, 2019. Committee members evaluated the proposals was the highest ranked proposal. The contract will be until December 31, 2019 and have renewals for two additional one year periods. Budget Impact: Funds will be provided for in the appropriate disaster/emergency recovery project accounts. Recommendation: It is recommended that City Council approve the City Manager to authorize a contract with Witt 0' Brien for debris monitoring services in the event of an emergency or a disaster. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 * Port Arthur,Texas 77641-1089 * 409.983.8101 * FAX 409.982.6743 P. R. No. 20765 4/14/2019 cew Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING A NON-EXCLUSIVE AGREEMENT WITH WITT 0' BRIEN' S OF HOUSTON, TEXAS, FOR DEBRIS MONITORING SERVICES IN THE EVENT OF AN EMERGENCY OR DISASTER WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service in place for Debris Monitoring Service as required by FEMA in the event of an emergency or a disaster; and, WHEREAS, pursuant to Chapter 252 of the Texas Local Government Code, the City solicited requests for proposals to provide debris monitoring services; and, WHEREAS, three (3) companies provided proposals as delineated in Exhibit "A"; and, WHEREAS, a committee made up of City staff evaluated all of the proposals and Witt O' Brien' s, LLC of Houston, Texas was ranked as the most reasonably qualified company (see evaluation matrix attached hereto as Exhibit "A") ; and, WHEREAS, the City desires to enter into a non-exclusive agreement with Witt 0' Brien' s, LLC until December 31, 2019 with the option to renew for two (2) additional one-year periods, as P. R. No. 20765 4/14/2019 cew Page 2 of 3 delineated in Exhibit "B"; and, WHEREAS, this agreement is non-exclusive and the City maintains the authority to retain other companies to perform similar work. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS : Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is hereby authorized to enter into a non-exclusive agreement with Witt 0' Brien' s, LLC, Texas, in substantially the same form as attached as Exhibit "B" . Section 3 . That a copy of the caption of this Resolution be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of May, A. D. , 2019, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES: Mayor: Councilmembers NOES: P. R. No. 20765 4/14/2019 cew Page 3 of 3 DERRICK FORD FREEMAN, MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY APPROVED AS TO FORM: 701r C) VAL TIZ 0 CITY ATTORNEY APPROVED FOR ADMINISTRATION: REBECCA UNDERHILL INTERIM CITY MANAGER APPROVED AS TO AVAILABILITY OF FUNDS: KANDY DANIE INTERIM FINANCE DIRECTOR I ( i,c, ,r - CLIF ON WILLIAMS PURCHASING MANAGER EXHIBIT "A" c o o / « °. m ) n c tO / / C E -0 . � / ) P ƒ \ 4, - \ P f4 '7" .. § f / }. a o Cr §` ? 5 a\ 9 . }. , § = / 0 0 0 o B 2 > E ? o E © z;74 ^ $ . AD 0 n v. / A - � 7 � $ - « ui \ ¥ 7 til 4 :4, ? ? ? ? E •7 § 6 m 0 ° \ 1 ƒ * _ _. - ND / f 7.( rtE 7 & ƒ / ƒ / / A - k % ]. = 0 0 o c $ § o % E , 0 A \® ® / •D/ fm" 2 § EXHIBIT "B" Will be presented at or before the City Council meeting