HomeMy WebLinkAboutPR 20872: TERMINATING MOWING CONTRACT FOR GROUPS 1 AND 3C un � n , -
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INTEROFFICE MEMORANDUM
Date: June 10, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 20872 —Terminating Mowing Contract for Groups 1 and 3C
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P. R. No. 20872
authorizing the City Manager to terminate the contract with DMJ Landscaping of Port Arthur,
Texas for the mowing of Groups 1 and 3C for mowing of various city properties, parks and
rights-of-ways.
Background:
The Parks and Recreation Department is responsible for the mowing of various City parks and
right-of-ways year round in the City of Port Arthur. The City Council and the City Manager
have made the appropriate maintenance of City Parks and right-of-ways a priority. DMJ
Landscaping was awarded a contract for the mowing of Groups 1 and 3C pursuant to
Resolution 19-149. The owner of DMJ Landscaping has indicated that DMJ Landscaping can
mow Group 1 but will be unable to mow Group 3C due to an error in its bid pricing.
Budget Impact:
Funds are available in the following account: 001-1207-531.31-00.
Recommendation:
It is recommended that the City Council approve P.R.No.20872 authorizing the City Manager
to terminate the contract with DMJ Landscaping of Port Arthur, Texas for the mowing of
Groups 1 and 3C for mowing of various city properties,parks and rights-of-ways and authorize
the Purchasing Department to rebid Groups 1 and 3C.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 20872
06/10/19 ca
RESOLUTION NO.
A RESOLUTION TERMINATING THE CONTRACT WITH DMJ
LANDSCAPING OF PORT ARTHUR, TEXAS FOR THE MOWING OF
VARIOUS CITY PROPERTIES NAMELY: PARKS & RIGHTS-OF-WAYS
FOR GROUPS 1 AND 3C AND AUTHORIZING THE PURCHASING
DEPARTMENT TO REBID
WHEREAS, pursuant to Resolution No. 19-149, on April 23, 2019, the City Council
awarded a contract for mowing various city properties, parks and rights-of-ways in the City
designated as Groups 1 and 3C to DMJ Landscaping (DMJ) of Port Arthur, Texas in the amount
of$23,016.00; and,
WHEREAS, DMJ Landscaping has indicated that DMJ will mow Group 1 but will not
fulfill the contract obligation for the mowing of Group 3C due to an error in their bid pricing as
delineated in Exhibit"A"; and,
WHEREAS, the Purchasing Division and Department of Parks and Recreation staff
recommend the City Council terminate the contract for Groups 1 and 3C with DMJ Landscaping
in the amount of$23,016.00 and rebid for Groups 1 and 3C.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby terminates the contract with DMJ
Landscaping, which awarded a contract for the mowing various city properties, parks and rights-
of-ways designated as Groups 1 and 3C.
Section 3. That the Purchasing Department is hereby directed to rebid for the
mowing various city properties,parks and rights-of-ways designated as Groups 1 and 3C.
Section 4. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
P. R. No. 20872
06/10/19 ca
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2019, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:
Mayor: ,
Councilmembers: ,
NOES: .
Derrick Ford Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
474.2 ---D
Val Tizeno, Esq.
City Attorney
APPROVED AS TO ADMINISTRATION:
Rebecca Underhill
Interim City Manager
P. R. No. 20872
06/10/19 ca
Chandra Alpough
Director of Parks and Recreation
/ L�
Clifton Williams
Purchasing Manager