HomeMy WebLinkAboutPR 20897: PURCHASE OF A 2019 FORD F-550 DIESEL REGUALR CAB TRUCK WITH CRANE ee ! rt{t ter
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 26,2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Alberto Elefano, PE— Director of Public Works
RE: PR 20897—Purchase of a 2019 Ford F-550 Diesel Regular Cab Truck with Crane.
Introduction:
The intent of this Agenda Item is to seek City Council's approval for the City Manager to purchase a 2019 Ford
F-550 Diesel Regular Cab Truck with crane for the Public Works Electrical Department's Traffic Division. A
quote has been provided by Silsbee Ford of Silsbee, Texas through the GoodBuy Purchasing Program in the
amount of$59,274.75.
Background:
The Traffic Maintenance Department of Public Works has the task of insuring that all traffic signals are
maintained and in good operating order throughout the City of Port Arthur. Currently, response times are
compromised due to vehicle availability and lack of manpower to lift large traffic controllers. Securing this Ford
F-550 Diesel Truck will eliminate the regular need to rent equipment and allow the need for fewer employees to
respond to traffic signal outages.
Budget Impact:
Funds are available in the Motor Vehicle Account 001-1205-531.93-00.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 20897 authorizing the City Manager to
purchase a 2019 Ford F-550 Diesel Regular Cab Truck with crane for the Public Works's Traffic Division.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 20897
06/24/2019 mje
Page I of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
A 2019 FORD F-550 DIESEL REGULAR CAB TRUCK WITH CRANE
FOR THE PUBLIC WORKS TRAFFIC DIVISION FROM SILSBEE FORD
OF SILSBEE, TEXAS THROUGH THE GOODBUY PURCHASING
PROGRAM WITH A TOTAL BUDGETARY IMPACT AMOUNT OF
$59,274.75. FUNDING AVAILABLE FROM ACCOUNT NO. 001-1205-
531.93-00.
WHEREAS, the City of Port Arthur deems it necessary for public safety to replace,
repair, and maintain the City's traffic signals; and
WHEREAS, it has been recommended by the Public Works Traffic Division's —
Traffic Maintenance to purchase a 2019 Ford F-550 Diesel Regular Cab Truck with an
attached crane that would allow for ease in lifting heavy traffic controller cabinets and
other large traffic devices; and,
WHEREAS, procurement of this vehicle would improve the Traffic Division's ability
to maintain traffic systems safely, improving response times and maintenance
capabilities; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such
as GoodBuy Purchasing, as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur, entered
into an interlocal agreement for cooperative purchasing with the GoodBuy Purchasing
Program; and,
PR No. 20897
06/24/2019 mje
Page 2 of 3
WHEREAS, Silsbee Ford of Silsbee, Texas through the GoodBuy Purchasing
Program, provided a quote in the amount of $59,274.75 for a Ford F-550 Diesel Regular
Cab with attached auto crane with a fifteen (15) foot boom mount, attached hereto as
Exhibit A; now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase
the Ford F-550 Diesel Regular Cab Truck with attached crane from Silsbee Ford of Silsbee,
Texas through the GoodBuy Purchasing Program in the amount of $59,274.75; and
THAT, funding for this purchase is to be charged to the Motor Vehicle Account No.
001-1205-531.93-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2019
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
PR No.20897
06/24/2019 mje
Page 3 of 3
Derrick Ford Freeman
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
di
4to‘wci
ale•'• izeno Rebecca Underhill
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy Daniel
Director of Finance
Gt, C
Alberto Elefano, P.E.
Director of Public Works
Clifton Wi iams, CPPB
Purchasing Manager
EXHIBIT A
dbu
I III HI
PRODUCT PRICING SUMMARY
GOODBUY 18-18 8F000 VEHICLES
VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: CLIFF Phone: 409-880-9191
Email: Email: g_angelle.cowboyfleeta@,gmail.com
Product Description: 2019 F-550 REG.CAB Date: March 29,2019
k. Bid Item: A.Base Price: $ 32,018.00
B. Factors Options
Code Options Bid l'rice Code Options Bid Price
If\t WHITE
POWER WINDOWS/LOCKS $ 915.0(1
40/20/40 VINYL SEATS
AIR
6.7L V8 DIESEL $ 9,010.00
40/20/40 VINYL SEATS
Total of B.Published Options: $ 9,925.00
Published Option Discount(5%) $ (45.75)
C. Additional Options [not to exceed 25%I $= 40.5
Options Bid Price Options Bid Price
9 FT.KNAPHEIDE#6108D54 SERVICE BODY S 16,990.00
AUTO CRANE EC-2 2000LB CRANE 7 FT.BOOM
RECIEVER HITCH
Total of C. Unpublished Options: $ 16,990.00
D. Floor flan Interest(for in-stock and/or equipped vehicles): S -
E. I,ot Insurance(for in-stock and/or equipped vehicles): S -
F. Contract Price Adjustment: S -
G. :Additional Delivery Charge: 50 miles S 87.50
H. Subtotal: $ 58,974.75
1. Quantity Ordered I x K= $ 58,974.75
J. Trade in: $ -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 59,274.75
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