HomeMy WebLinkAboutPR 20903 REPLACEMENT OF SERVICE TRUCK 4 City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 19, 2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Alberto Elefano, Director of Public Works
RE: P. R. No. 20903, Replacement of Service Truck#1417
Introduction:
Approval of Proposed Resolution No. 20903 authorizing the purchase of one (1)—Ford F250
Service Pickup Truck from Silsbee Ford,through the Goodbuy Purchasing Program, in the
amount of$30,322.75
Background:
This purchase is for the replacement of truck#1417, a 2001 service truck used in the daily
operational functions in the Public Works Streets Division.
Budget Impact:
Funds are provided in Account No. 625-1801-531.93-03, Capital Reserve Fund, Equipment
Replacement, Public Works— Streets.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R.No. 20903,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No. 20903
06/19/19 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE FORD
F250 PICKUP TRUCK WITH SERVICE BODY FROM SILSBEE
FORD OF SILSBEE, TEXAS, THROUGH THE GOODBUY
PURCHASING PROGRAM, FOR THE PUBLIC WORKS STREETS
DIVISION, FOR A TOTAL AMOUNT OF $30,322.75. FUNDS ARE
AVAILABLE IN ACCOUNT NO. 625-1801-531.93-03, CAPITAL
RESERVE FUND,EQUIPMENT REPLACEMENT,PUBLIC WORKS
- STREETS.
WHEREAS, the Public Works Streets Division will use this truck in the daily operations
of streets maintenance throughout the City hauling both material and equipment to job sites; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as GoodBuy, as an
alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with GoodBuy Purchasing cooperative of the
Education Service Center, Region 2; and,
WHEREAS, this truck will replace unit #1417, a 2001 service truck used in the daily
operational functions in the Public Works Streets Division; and,
WHEREAS, Silsbee Ford of Silsbee, Texas, through competitive bid process, provided
the quotes attached as Exhibit"A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
THAT,the City Council hereby authorizes the purchase of one(1),Ford F250 pickup truck
with service body, in the amount of$30,322.75 (Exhibit"A"); and,
P.R. No. 20903
06/19/19 aw
THAT, funding is available in account no. 625-1801-531.93-03, Capital Reserve Fund,
Equipment Replacement, Public Works -Streets account; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2019 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
%2
Val Tizeno
City Attorney
APPROVED AS TO AVAILABILITY
APPROVED FOR ADMINISTRATION: OF FUNDS:
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Rebecca Underhill Kandy Dan
4inG".
Interim City Manager Inte 'm Director of Finance
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Alberto Elefano Clifton Williams
Director of Public Works Purchasing Manager
P.R. No. 20903
06/19/19 aw
Exhibit "A"
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PRODUCT PRICING SUMMARY
GOODBUY 19- 8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTIIUR Prepared by: GLEN ANGELLE
Contact: RAW'ETTS BAAHETH Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet gmail.com
Product Description: 2019 FORD F-250 FREG.CAB Date: June 14,2019
A. Bid Item: A. Base Price: $ 23,385.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
F2A S - EXT.WHITE
AM/FM/RADIO
40/20/40 VINYL SEATS
VINYL FLOORS
6.2L V8
6-SPD AUTO
TRAILER TOW
REAR CAMERA
8 FT BED
READING SERVICE BODY $ 6,895.00
Total of B.Published Options: $ 6,895.00
Published Option Discount(5%) $ (344.75)
C. Additional Options [not to exceed 25%i $= 0.0 %
Options Bid Price Options Bid Price
,RS--/F61 -631.113i3
Total of C.Unpubl shed Options: $ -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): $ -
F. Contract Price Adjustment: $ -
G. Additional Delivery Charge: 50 miles $ 87.50
H. Subtotal: $ 30,022.75
1. Quantity Ordered 1 x K= $ 30,022.75
J. Trade in: $ -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 30,322.75