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Home My WebLink AboutPR 20907 REPLACEMENT OF BASKETBALL COURT AT BARBARA JACKET PARK 1:::,Ca; i nrt rtli�� www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 20, 2019 To: The Honorable Mayor and City Council Through: Rebecca Underhill, Interim City Manager From: Chandra Alpough,Director of Parks and Recreation RE: P.R. 20907 - Contract with Classic Sports for Replacing the Basketball Court at Barbara Jacket Park Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 20907 authorizing the City Manager to execute a contract with Classic Sports of Spring,Texas for the replacement of the basketball court at Barbara Jacket Park in an amount not to exceed $38,250.00. Background: On August 24, 2017, the Mayor of the City of Port Arthur issued a Disaster Declaration due to Hurricane Harvey. Barbara Jacket Park, one of the most utilized parks in the city, was severely affected. The basketball court sustained severe damage due to substantial rain and flooding caused by Hurricane Harvey. It is necessary to replace the basketball court in order for the park to continue to be a highly utilized park for the citizens of Port Arthur. Budget Impact: Funding in the amount of$38,250.00 is available for this purpose in the Hurricane Harvey Fund Account 147-2300-901.39-00 Project No. 082617. Recommendation: It is recommended that the City Council approve P.R. No.20907 authorizing the City Manager to execute a contract with Classic Sports of Spring,Texas for the replacement of the basketball court at Barbara Jacket Park in an amount not to exceed $38,250.00. "Remember,we are here to serve the Citizen of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No. 20907 06/20/2019 DG RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CLASSIC SPORTS OF SPRING, TEXAS FOR THE REPLACEMENT OF THE BASKETBALL COURT AT BARBARA JACKET PARK IN AN AMOUNT NOT TO EXCEED $38,250.00 ACCOUNT NUMBER 147-2300-901.39-00, PROJECT NO. 082617 WHEREAS, on August 24, 2017, the Mayor of the City of Port Arthur issued a Disaster Declaration due to Hurricane Harvey; and, WHEREAS, the basketball court at Barbara Jacket Park was severely damaged due to the substantial rain and flooding caused by Hurricane Harvey; and, WHEREAS, three (3) quotes were received from three (3) companies for the replacement of the basketball court on Barbara Jacket Park; and, WHEREAS, the quote tabulation is attached hereto and made a part hereof as Exhibit "A"; and, WHEREAS, Classic Sports of Spring, Texas provided the lowest and most responsible quote for the replacement of the basketball court at Barbara Jacket Park and; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That Classic Sports of Spring, Texas, the lowest and most responsible quote in accordance with Exhibit "A", is awarded a quote for the replacement of the basketball court at Barbara Jacket Park. Section 3. That the City Manager of the City of Port Arthur is hereby authorized and directed to execute on behalf of the City of Port Arthur a contract, a copy of which is attached hereto as Exhibit "B", between the City of Port Arthur and Classic Sports of Spring, Texas, in P. R.No. 20907 06/20/2019 DG the amount not to exceed $38,250.00, for the replacement of the basketball court without painting the new pavement at Barbara Jacket Park. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of . A.D.. 2019, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Derrick Ford Freeman Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: (YAtaVal Tizeno, sq. City Attorney P. R.No. 20907 06/20/2019 DG APPROVED AS TO ADMINISTRATION: Rebecca Underhill Interim City Manager Chandra Alpough Director of Parks and Recreation GI/_ Clifton illiams, CPPB Purchasing Manager APPROVED AS TO AVAILABILITY OF FUNDS: CA._..A...A,L Kandy Daniel 6,t— Interim Director of Finance P. R. No. 20907 06/20/2019 DG Exhibit "A" D CD U) U) D Cn 0 M 0 D o Cn (7 oo "' O 6 = co P3 C) lin U) oC) -CI) r 6 0 O C7 ' -1 m CA > n I i— n m I- -1:1 m 0 r o O 1 O -0 0 n o C m c(n D CP m G) -I 1— '6 o o1 D 0 xcx, m n- T cn cn C n „ z O c� D m c_� n m cin w n H 00 CO -1 O Ti 01 iv N > 0 0 0' � D] 0 0 0 0 0 0 N CSD CSD A) 0) -' -z a) P. R.No. 20907 06/20/2019 DG Exhibit "B" AN AGREEMENT FOR REPLACING THE BASKETBALL COURT AT BARBARA JACKET PARK BETWEEN THE CITY OF PORT ARTHUR AND CLASSIC SPORTS. THIS AGREEMENT, made this day of , 2019 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or"CITY" and CLASSIC SPORTS, hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payments, terms, conditions, and agreements set forth herein , OWNER and CONTRACTOR agree as follows: 1. The CONTRACTOR will commence the work required by the Contract Documents upon Receipt of a Notice to Proceed. The work to be performed under this Contract will be completed within 30 days of commencement. 2. The CITY can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle with ten (10) days written notice. Any terms and conditions stated in original specifications will apply to any extended periods. 3. The CONTRACTOR will replace basketball court at Barbara Jacket Park [100 Gilham Circle Port Arthur,Texas] for the City of Port Arthur as stated in the Contract Documents. 4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to perform the repairs delineated in the bid specifications. 5. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for a price not to exceed $38,250.00. 6. The CONTRACTOR will ensure the basketball court at Barbara Jacket Park is free of all debris and ready for City use once all repairs are complete. 7. The term "Contract Documents" means and includes the following: 1) Agreement 2) Quote/Specifications 3) Notice to Proceed 8. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 9. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2019 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY Signed on the day of 2019 ATTEST CLASSIC SPORTS BY CITY SECRETARY CLAS IC Classic Sports 1936 Old Holzwarth Rd, Spring TX 77386 S P RT S (713)550-2846 office (281 ) 288-0222 fax Email : sandra@classicsportshouston.com June 1 1, 2019 PROPOSAL We hereby submit specifications and estimates for: City of Port Arthur Barbara Jacket Park 100 Gillham Cicle, Port Arthur TX Community Park Basketball Court Replace the concrete slab 5,400 square feet Install temporary fence Demo the existing pavement for the court Excavate as needed Compact base Install forms and#4 rebar 16" oc, both directions Pour and install 3,000 PSI concrete, light finish Stripe the new court with boundary and free throw lines Jobsite clean-up daily and final clean All materials, equipment and labor to complete entire project $ 38,250 Add $ 6,500 to paint all the new pavement standard pavement colors : dark green and california red Expect 3 weeks to complete all work after the purchase order has been received If approved to paint all the pavement, add 30 days to job completion date for concrete curing Protect all property and grounds All debris to be removed from worksite for completion of project All material is guaranteed to be as specified. All work to be completed in a workman like manner according to guidelines set by specifications. Any alterations, changes or additions to contract must be written notice and signed by both parties. Safety equipment and material to be provided by McKenna Contracting Not included : relocation of any utilities, landscaping or any other obstructions Sales tax to be added to invoice, unless Sales Tax exemption form is provided Terms: 50% downpayment at time of ordering, balance due upon installation