HomeMy WebLinkAbout(1) APRIL 23, 2019 REGULAR MEETING REGULAR MEETING — April 23, 2019
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Scott gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, April 23,
2019 at 5:31 p.m. in the City Council Chamber, City Hall, with the following members
present: Mayor Derrick Freeman; Mayor Pro Tern Thomas Kinlaw, III., Councilmembers
Raymond Scott, Jr., Cal Jones, Harold Doucet, Sr., Charlotte M. Moses and Kaprina
Frank; Interim City Manager Rebecca Underhill, City Secretary Sherri Bellard, City
Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of Police Tim Duriso.
II. PROCLAMATIONS & MINUTES
Proclamations
The Mayor issued the following Proclamations
May 2019 as "Older Americans Month"
III. PETITIONS & COMMUNICATIONS
A. Speakers
(1) Sarah Hawes, Regarding Proposal To Purchase A Shredder
For The City Landfill
Sarah Hawes, 4399 Forest Drive, appeared before the City Council to discuss the above-
mentioned topic.
(2) Dwight Fobbs Regarding Bellaire Park
Not present.
(3) Sam Eaglin Regarding Local Business / Motiva
Not present.
(4) John Beard Jr. Regarding Pleasure Island Development And
Issues
John Beard, Jr., 501 W. 15th Street, appeared before the City Council to discuss the
above-mentioned topic.
B. Presentations - None
C. Employee Recognition - None
D. Correspondence - None
(1) To Discuss And Possibly Take Action With Regard To The
Selection Procedure As It Pertains To The City Manager
Search Process
Discussion was held regarding the above-mentioned topic.
Human Resource Director Elizabeth Diaz, Human Resource Training Manager Pat Davis
and Purchasing Director Clifton Williams appeared before the City Council to answer
inquiries regarding the above-mentioned City Manager search process.
MOTION IN OPEN SESSION
A Motion To Hire A Search Firm To Conduct The City Manager
Search And That The Search Firm That Is Hired Must Include The
Current Candidates That Have Applied For This Position.
The motion was made by Councilmember Doucet and seconded by Councilmember
Scott that the above-mentioned motion be adopted.
The following roll call vote was taken on the motion to adopt the above-mentioned
motion:
Councilmember Doucet "Yes"
Councilmember Jones "No"
Mayor Pro Tem Kinlaw "Yes"
Councilmember Moses "No"
Councilmember Scott "Yes"
Mayor Freeman "No"
The above-mentioned motion was adopted.
(2) A Discussion Pertaining To Pleasure Island In Reference To
The Joint Pleasure Island/City Council Meeting Held On
February 26, 2019. (Requested By Councilmember Doucet)
Pleasure Island Director Jimmy Dike appeared before the City Council to answer
inquiries regarding topic.
IV. PUBLIC HEARINGS — 6:00 PM - None
V. UNFINISHED BUSINESS - None
VI. CONSENT AGENDA
Upon the motion of Councilmember Moses; seconded by Councilmember Jones that the
following Consent Agenda items were adopted with the exception of Proposed
Resolutions No. 20742, 20790 and 20800:
A. Travel Request — None
B. Expense Reports — None
C. Minutes — None
D. Resolutions
(1) P.R. No. 20669 — A Resolution Authorizing The City
Manager To Execute The Third Year (Final Renewal) Of The
Contract With Core And Main (Formerly HD Supply) Of
Beaumont, Texas, For The Purchase Of Repair Clamps For
The Utility Operations Department, With An Annual
Projected Budgetary Impact Of $162,409.39. Funding Is
Available In Account Nos. 410-1253-532.35-00 (Water
System), & 410-1255-532.33-00, (Sanitary Sewer System)
Proposed Resolution No. 20669 was adopted becoming Resolution No. 19-145.
(2) P.R. No. 20707 — A Resolution Authorizing The City
Manager To Enter Into An Agreement With Freese And
Nichols, Inc., For Professional Services For Geographic
Information System (GIS) Server And Database
Maintenance And GIS Tasks To Support The National Flood
Insurance Program (NFIP)/Community Rating System
(CRS) Activities And Additional Services As Authorized By
City Council Minutes
Regular Meeting — April 23, 2019
The City In The Not-To-Exceed Amount Of $25,000.00;
Funding Available In GIS Professional Services Account No.
001-1050-517 .54-00.
Proposed Resolution No. 20707 was adopted becoming Resolution No. 19-146.
(3) P.R. No. 20736 — A Resolution Authorizing The City
Manager To Execute A Contract Between Hoopla
Advertising Of Port Arthur, Texas And The City Of Port
Arthur, Texas For Marketing And Consulting Services For
F.O.G. (Fats, Oils, And Grease) Program Kick-Off And
Initiative With A Projected Budgetary Impact Of
$35,800.00 Plus Three (3) Months Of Advertisement At A
Cost $7,600.00 Per Month. Funding Is Available From
Water Administration Fund Account No. 410-1260-532.54-
00
Proposed Resolution No. 20737 was adopted becoming Resolution No. 19-147.
(5) P.R. No. 20775 — A Resolution Authorizing The City
Manager To Execute Amendment No. 2 To The Contract
Between The City Of Port Arthur And Berg Oliver
Associates, Inc. Of Houston, Texas, For Additional
Environmental Assessments At Bryan Park; Increasing The
Contract Amount By $3,251.00 For Additional Soil Samples
And Soil Deposit Fee, To A New Contract Total Of
$15,908.00; Funding Available In Hurricane Harvey
Account No. 147-2300-91.54-00, Project No. 082617
Proposed Resolution No. 20775 was adopted becoming Resolution No. 19-148.
(6) P.R. No. 20777 — A Resolution Authorizing The City
Manager To Execute Contracts For Mowing Of Various City
Properties, Parks & Right-Of-Ways Between The City Of
Port Arthur And DM3 Landscaping Of Port Arthur, Texas For
Groups 1 & 3C, Whit's Grass Cutting Of Port Arthur, Texas
For Group 2, Amelia Lawn Care & Landscaping Of Groves,
Texas For Group 7B, South East Texas Lawn & Maintenance
Of Beaumont, Texas For Group 9, Williams Transport Of
Lumberton, Texas For Groups 11 & 12, With A Projected
Budgetary Impact Of $63,756.00 Per Year. Funding
Available In Parks Account No. 001-1207-531.31-00
Proposed Resolution No. 20777 was adopted becoming Resolution No. 19-149.
(7) P.R. No. 20781 — A Resolution Accepting A Utility Easement
On The Following Tracts: TX-JE-045 And TX-JE-054 For A
Transmission Line By Entergy Texas, Inc.
Proposed Resolution No. 20781 was adopted becoming Resolution No. 19-150.
(9) P.R. No. 20795 — A Resolution Authorizing The City
Manager To Execute Two (2) Contracts Between The City
Of Port Arthur And The Port Arthur American Little League
For The Use Of U.G. Gibson Field And Roy O'Neal Field At
SSGT. Lucian Adams Park
Proposed Resolution No. 20795 was adopted becoming Resolution No. 19-151.
(10) P.R. No. 20796 — A Resolution Rescinding Resolution No.
19-243 In Its Entirety, Which Authorized The Execution Of
A Homebuyer's Written Agreement For The Purchase Of
1125 5th Street, Port Arthur, Texas Through The City's
Homebuyer's Assistance Program
City Council Minutes
Regular Meeting — April 23, 2019
Proposed Resolution No. 20796 was adopted becoming Resolution No. 19-152.
(11) P.R. No. 20798 A Resolution Rescinding Resolution No.
19-444 In Its Entirety, Which Authorized The Execution Of
A Homebuyer's Written Agreement For The Purchase Of
1119 6th Street, Port Arthur, Texas Through The City's
Homebuyer's Assistance Program
Proposed Resolution No. 20798 was adopted becoming Resolution No. 19-153.
(13) P.R. No. 20802 — A Resolution Approving Water And Sewer
Adjustments To Certain Utility Accounts Due To Leaks
Or/And Equipment Malfunction
Proposed Resolution No. 20802 was adopted becoming Resolution No. 19-154.
(14) P.R. No. 20807 — A Resolution Of Notification Of The City Of
Port Arthur's Intent To Participate In The Texas
Department Of Transportation's 2019 Transportation
Alternatives (TA) And Safe Routes To School (SRTS) Grants
Program
Proposed Resolution No. 20807 was adopted becoming Resolution No. 19-155.
(15) P.R. No. 20808 — A Resolution Authorizing The Third Year
(Second And Final Renewal) Of The Contract Between The
City Of Port Arthur And Crabtree Barricade Systems, Inc.,
Of Beaumont, Texas, For The Annual Striping Of City
Streets, With An Annual Projected Budgetary Impact Of
$30,000.00. Funding Is Available In Public Works - Other
Contractual Service Account No. 001-1205-531.59-00
Proposed Resolution No. 20808 was adopted becoming Resolution No. 19-156.
(16) P.R. No. 20811 — A Resolution Authorizing The Calling Of A
Public Hearing To Consider Whether Or Not Public
Convenience And Necessity Require The Operation Of
Proposed Wrecker Business, I.E., ABS Towing & Recovery
Proposed Resolution No. 20811 was adopted becoming Resolution No. 19-157,
VII. ITEMS REQUIRING INDIVIDUAL ACTION
Consent - Resolutions
(4) P.R. No. 20743 — A Resolution Authorizing The City
Manager To Enter Into An Agreement With Freese And
Nichols, Inc., Of Texas, Through H-GAC Plan Source:
Professional Planning Service Program, For Professional
Services In Connection With Developing A New Zoning
Ordinance For The City Of Port Arthur In An Amount Not To
Exceed $178,500.00. Funding Available In Planning
Professional Services Account No. 001-1051-517.54-00
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Doucet and seconded by Councilmember
Jones that Proposed Resolution No. 20743 be adopted.
Assistant City Manager Ron Burton and Senior Planner Pamela Langford appeared
before the City Council to answer inquiries regarding the above-mentioned professional
services.
City Council Minutes
Regular Meeting — April 23, 2019
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
Proposed Resolution No. 20743 was adopted becoming Resolution No. 19-158.
The caption of Resolution No. 19-158 reads as follows:
RESOLUTION NO. 19-158
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT
WITH FREESE AND NICHOLS, INC., OF TEXAS,
THROUGH H-GAC PLAN SOURCE:
PROFESSIONAL PLANNING SERVICE
PROGRAM, FOR PROFESSIONAL SERVICES IN
CONNECTION WITH DEVELOPING A NEW
ZONING ORDINANCE FOR THE CITY OF PORT
ARTHUR IN AN AMOUNT NOT TO EXCEED
$178,500.00. FUNDING AVAILABLE IN
PLANNING PROFESSIONAL SERVICES
ACCOUNT NO. 001-1051-517.54-00
(8) P.R. No. 20790 — A Resolution Authorizing The Second Year
(First Renewal) Of The Contract Between The City Of Port
Arthur And Gulf Coast Electric Co. Inc., Of Beaumont, Texas
For Electrical Repairs And Maintenance At Various Parks
With An Annual Projected Budgetary Impact Of $50,000.00
Funding Available In Account 001-1207-531.39-00 And The
Building Maintenance Account For Other Departments That
May Use This Contract
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Doucet and seconded by Councilmember
Moses that Proposed Resolution No. 20790 be adopted.
Purchasing Director Clifton Williams appeared before the City Council to answer
inquiries regarding the above-mentioned contract renewal.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
Proposed Resolution No. 20743 was adopted becoming Resolution No. 19-158.
The caption of Resolution No. 19-158 reads as follows:
RESOLUTION NO. 19-158
A RESOLUTION AUTHORIZING THE SECOND
YEAR (FIRST RENEWAL) OF THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND
GULF COAST ELECTRIC CO. INC., OF
BEAUMONT, TEXAS FOR ELECTRICAL REPAIRS
AND MAINTENANCE AT VARIOUS PARKS WITH
AN ANNUAL PROJECTED BUDGETARY IMPACT
OF $50,000.00 FUNDING AVAILABLE IN
ACCOUNT 001-1207-531.39-00 AND THE
BUILDING MAINTENANCE ACCOUNT FOR
OTHER DEPARTMENTS THAT MAY USE THIS
CONTRACT'
City Council Minutes
Regular Meeting — April 23, 2019
(12) P.R. No. 20800 — A Resolution Authorizing The City
Manager To Accept An Award Of $723,800.00 From The
Federal Transit Administration (FTA) For The Port Arthur
Transit's Resiliency Program, With A Required Local Match
Of $180,950.00; Funding Source To Be Determined In The
FY20 Budget
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Doucet and seconded by Councilmember
Jones that Proposed Resolution No. 20800 be adopted.
Assistant City Manager Ron Burton appeared before the City Council to answer inquiries
regarding the above-mentioned professional services.
Upon the motion of Councilmember Doucet, seconded by Councilmember Moses and
carried Proposed Resolution No. 20800 was tabled.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
A. Resolutions
(1) P.R. No. 20782 — A Resolution Approving The Sale Of Land
In The City Of Port Arthur Section 4A Economic
Development Corporation's Spur 93 Business Park To KLV
Ventures, Inc.
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Doucet, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20782 was adopted becoming Resolution No. 19-160.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
The caption of Resolution No. 19-160 reads as follows:
RESOLUTION NO. 19-160
A RESOLUTION APPROVING THE SALE OF LAND
IN THE CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION'S
SPUR 93 BUSINESS PARK TO KLV VENTURES,
INC.
(2) P.R. No. 20783 — A Resolution Authorizing A One-
Year Extension Of The City Of Port Arthur Section 4A
Economic Development Corporation Agreement With
Legacy Community Development Corporation To
Manage Its Affordable Housing Program At A Cost
Not To Exceed $35,000.00 (PAEDC Funding Account
No. 120-1429-582.54-11)
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Doucet, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20783 was adopted becoming Resolution No. 19-161.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
City Council Minutes 6
Regular Meeting — April 23, 2019
The caption of Resolution No. 19-161 reads as follows:
RESOLUTION NO. 19-161
A RESOLUTION AUTHORIZING A ONE-YEAR
EXTENSION OF THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION AGREEMENT WITH LEGACY
COMMUNITY DEVELOPMENT CORPORATION TO
MANAGE ITS AFFORDABLE HOUSING
PROGRAM AT A COST NOT TO EXCEED
$35,000.00 (PAEDC FUNDING ACCOUNT NO.
120-1429-582.54-11)
(3) P.R. NO. 20784 — A RESOLUTION APPROVING THE
CITY OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION ENTERING INTO A
JANITORIAL SERVICES CONTRACT WITH SOUTHEAST
TEXAS BUILDING SERVICES FOR JANITORIAL
SERVICES AT 501 PROCTER FOR A COST NOT TO
EXCEED $20,000.00 PER YEAR; FUNDS AVAILABLE IN
EDC ACCOUNT NO. 120.1429.582.32-00
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Moses, seconded by Councilmember Scott and
carried, Proposed Resolution No. 19-162.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
The caption of Resolution No. 19-162 reads as follows:
RESOLUTION NO. 19-162
A RESOLUTION APPROVING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION ENTERING
INTO A JANITORIAL SERVICES CONTRACT
WITH SOUTHEAST TEXAS BUILDING SERVICES
FOR JANITORIAL SERVICES AT 501 PROCTER
FOR A COST NOT TO EXCEED $20,000.00 PER
YEAR; FUNDS AVAILABLE IN EDC ACCOUNT
NO. 120.1429.582.32-00
(4) P.R. No. 20785 — A Resolution Authorizing The Lease Of
Office Space Located Within 501 Procter Street By The City
Of Port Arthur Section 4A Economic Development
Corporation To Nathan Rivers
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Jones, seconded by Councilmember Scott and
carried, Proposed Resolution No. 20785 was adopted becoming Resolution No. 19-163.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
The caption of Resolution No. 19-163 reads as follows:
City Council Minutes 7
Regular Meeting - April 23, 2019
RESOLUTION NO. 19-163
A RESOLUTION AUTHORIZING THE LEASE OF
OFFICE SPACE LOCATED WITHIN 501 PROCTER
STREET BY THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION TO NATHAN RIVERS
(5) P.R. No. 20797 — A Resolution Authorizing The
Execution Of A Homebuyer's Written Agreement For
The Down Payment Assistance And Closing Fees
Associated With The Purchase Of 1125 5th Street,
Port Arthur, Texas, Through The City's Homebuyer's
Assistance Program
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Moses and seconded by Councilmember
Jones that Proposed Resolution No. 20797 be adopted.
Housing Director Beverly Freeman appeared before the City Council to answer inquiries
regarding the above-mentioned agreement.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
Proposed Resolution No. 20797 was adopted becoming Resolution No. 19-164.
The caption of Resolution No. 19-164 reads as follows:
RESOLUTION NO. 19-164
A RESOLUTION AUTHORIZING THE EXECUTION
OF A HOMEBUYER'S WRITTEN AGREEMENT
FOR THE DOWN PAYMENT ASSISTANCE AND
CLOSING FEES ASSOCIATED WITH THE
PURCHASE OF 1125 5TH STREET, PORT
ARTHUR, TEXAS, THROUGH THE CITY'S
HOMEBUYER'S ASSISTANCE PROGRAM
(6) P.R. No. 20804 — A Resolution Approving The City Of
Port Arthur Section 4A Economic Development
Corporation To Accept A Proposal From Construction
Managers Of Southeast Texas, LLC For Temporary
Lighting At 549 4th Street For A Cost Not To Exceed
$13,829.88; Funds Available In EDC Account No. 305-
1606-591.82-00 Project No. EDC549
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Jones, seconded by Councilmember Moses and
carried, Proposed Resolution No. 20804 was adopted becoming Resolution No. 19-165.
Voting Yes: Mayor Freeman; Councilmembers Scott, Jones, Doucet and Moses.
Voting No: None.
The caption of Resolution No. 19-165 reads as follows:
RESOLUTION NO. 19-165
A RESOLUTION APPROVING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC
City Council Minutes
Regular Meeting — April 23, 2019
DEVELOPMENT CORPORATION TO ACCEPT A
PROPOSAL FROM CONSTRUCTION MANAGERS
OF SOUTHEAST TEXAS, LLC FOR TEMPORARY
LIGHTING AT 549 4TH STREET FOR A COST
NOT TO EXCEED $13,829.88; FUNDS
AVAILABLE IN EDC ACCOUNT NO. 305-1606-
591.82-00 PROJECT NO. EDC549
B. Ordinances - None
VIII. ADJOURNMENT OF MEETING
Upon the motion by Councilmember Doucet, seconded by Councilmember Jones and
carried unanimously, the City Council adjourned their meeting 7:40 p.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DERRICK FREEMAN
ATTEST:
CITY SECRETARY SHERRI BELLARD
END OF REGULAR MEETING HELD April 23, 2019.
APPROVED .•
City Council Minutes 9
Regular Meeting — April 23, 2019