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HomeMy WebLinkAboutPR 20940: EDC CONTRACT WITH PLUMBING SPECIALTIES, LLC FOR INSTALLATION OF A SEWER MANHOLE FOR BUSINESS PARK Interoffice MEMORANDUM To: Mayor, City Council, City Manager From: Floyd Batiste, CEO 1:.--6 Date: July 9, 2019 Subject: P.R. No. 20940; Council Meeting of July 16, 2019 ATTACHED IS PROPOSED RESOLUTION NO. 20940, A RESOLUTION APPROVING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION CONTRACTING THE SERVICES OF PLUMBING SPECIALTIES, LLC OF BEAUMONT, TEXAS FOR THE INSTALLATION OF A SEWER MANHOLE IN THE SPUR 93 BUSINESS PARK IN AN AMOUNT NOT TO EXCEED $7,400.00; FUNDING AVAILABLE IN EDC ACCOUNT NO. 120-1429-582.59-02 P.R. No. 20940 7/2/2019 KVM RESOLUTION NO. A RESOLUTION APPROVING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION CONTRACTING THE SERVICES OF PLUMBING SPECIALTIES, LLC OF BEAUMONT, TEXAS FOR THE INSTALLATION OF A SEWER MANHOLE IN THE SPUR 93 BUSINESS PARK IN AN AMOUNT NOT TO EXCEED $7,400.00; FUNDING AVAILABLE IN EDC ACCOUNT NO. 120-1429-582.59-02 WHEREAS, per Resolution 18-386, the City Council of the City of Port Arthur approved the City of Port Arthur Section 4A Economic Development Corporation ("PAEDC") selling land in the Spur 93 Business Park to Walden Road Properties, LLC for the purpose of the development of the property for the relocation of Industrial Scaffolding, LLC from Beaumont, Texas to Port Arthur. Texas; and WHEREAS, in order to properly serve the new development's infrastructure, the installation of a sewer manhole is necessary on the north end of South Business Park Drive; and WHEREAS, bids were received for the installation of a junction box and sewer manhole at the Spur 93 Business Park, and upon review of the bids, it was determined that the least expensive option was to separate the projects (see Exhibit"A"); and WHEREAS, Plumbing Specialties, LLC of Beaumont, Texas provided a quote in an amount of$7,400.00 for the installation of the sewer manhole needed; and WHEREAS, that the City Council of the City of Port Arthur hereby recommends that PAEDC contracts the services of Plumbing Specialties, LLC for the installation of the sewer manhole on the basis of their quoted fee of$7,400.00 (Exhibit "B"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council of the City of Port Arthur authorizes PAEDC to contract the services of Plumbing Specialties, LLC of Beaumont, Texas for the installation of a sewer manhole on the north end of South Business Park Dr. in the Spur 93 Business Park in an amount not to exceed $7,400.00. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2019, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Thurman Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED Floyd Bale, PAE 1 C CEO #1667927 Page 2 APPR O AS TO FORM:._ Or 1 Go dr , Guy N. Goodson, PAEDC Attorney APPROVED AS TO FORM: Valecia R. Tizeno, City Attorney APPROVED AS TO AVAILABLITY OF FUNDS: Kandy Daniel, Interim Finance Director #1667927 Page 3 EXHIBIT "A" EXCRVRTION CONSTRUCTION BID FORM CONSTRUCTION OWNER INFORMATION CONTRACTOR INFORMATION Name Port Arthur EDC Company EXCAVATION &CONSTRUCTION, LLC. Address Eric Gilchriest City, State ZIP 6601 Proctor Street Ext. Phone City, State ZIP Port Arthur, TX 77642 Email (409)728-4366 Email Eric.gilchriest©exconlIc.com Project name Walden Properties Completion date TBD SCOPE OF WORK Item 1: To provide labor, equipment and material to saw and remove roadway, install 144' of 30" RCP, pour junction box to connect 30"and 48"RCP, backfill all pipe with stabilize sand and replace 130 sy. roadway. 15'Wide x 42' long (Joint to Joint) Item 2: To provide one 30"4x1 safety end treatment to be placed on new 30" RCP. Item 3: To provide one Grate Inlet to be place midway on 30" RCP. Item 4: To provide 144' of 30" RCP. NOT INCLUDED fe33..t�,xrz,#ea .H:- .c .,mac -aef; a Yai.: ea✓dr L,rir...Mr.r.saa',ria r.revr.:i+s: cam.,.,.e.":..;.ate. Ek,Y;a.. .p�,r?�.�v�..>:c.3`»h3 ,�.:.E.'?r7wSI.o,aa✓,n "` ' Taxes if applicable COMPANY PROPOSAL ,AV.Me , rte. Item 1: $ 76,233.00 Item 2: $ 1,250.00 Item 3: $ 3,500.00 Item 4: $ 6,336.00 Does No+ i nctU) 187 319.00 h 1� ET& Site t O 6/25/2019 Submitted by(Company Representative) Date OWNER ACCEPTANCE Submitted by Date MASON CONSTRUCTION , LLC INDUSTRIAL AND CIVIL CONTRACTORS 6285 WALDEN ROAD, BEAUMONT, TX 77707-5599 P.O. Box 20057, BEAUMONT, TX 77720-0057 PHONE (409)842-4455 FAX (409)842-4586 MAIL@MASONCONSTRUCTION.NET June 18, 2019 ATTN: Jimmy Majors ECHO Reference: Industrial Scaffolding—30"RCP&Two Catch Basins Mason Construction Estimate#2019-0459 Gentlemen: Mason Construction,LLC.proposes to provide labor,material and equipment necessary to perform the above-mentioned work as per the drawings and specifications provided for the fixed and separated price of $199,339. Breakdown is as follows: Labor and Equipment $136,929.00 Materials $62,410.00 Total $199,339.00 C cos.(' Scope Notes: I 445.+1 Ttvt 1. 1(1 /M.' 41 This proposal is based on working 5—10 hour-nays of week!• T+orf'P l- 2. Mason Construction estimates this project will be completed in one month. 3. Mason Construction can mobilize and begin work within 14-21 days of executed contract or PO. Include: 4. Scope of work consist of the following: a. Excavation and placement of 144 LF of 30"RCP. b. Backfill is with 2 sack stabilized sand to above the RCP. c. Cut out road in two sections to allow traffic flow. Work one half at a time. d. Set a precast catch basin and cast in place a catch basin in the road on existing storm water drain line. e. Break out existing storm water line in the new cast in place catch basin. f. Backfill with 2 sack stabilized sand. g. Place road concrete back in place. h. Finish grade a 100' radius area around the work for water run-off. 5. This proposal assumes all removed material will be hauled to a specified site on location. 6. This proposal assumes forms may be wrecked 12 hours after pouring concrete and backfill may begin immediately following wrecking. 7. All work to be completed under one mob and under one demob. Exclude: 8. Mats and setting of mats. 9. Any underground obstructions shall be extra to this proposal. 10. Any ice necessary to control concrete temperatures has been excluded. 11. Modified proctor for backfill material has been excluded from this proposal. 12. Stockpiling and/or double handling of fill material,if requested,shall be extra to this proposal. Contractual and Commercial Notes: BUILDING ON A FOUNDATION OF INTEGRITY - SINCE 1939 MASON CONSTRUCTION , LLC ►, INDUSTRIAL AND CIVIL CONTRACTORS 6285 WALDEN ROAD, BEAUMONT, TX 77707-5599 P.O. Box 20057, BEAUMONT, TX 77720-0057 PHONE (409)842-4455 FAX (409)842-4586 MAIL@MAsoNcoNSTRUCTION.NET 1. This is a"fixed and separated"price quote exclusive of any applicable sales tax,and is based on our assumption that, if awarded this work,the contract agreement or purchase order will separately state the amount of materials from the total contract price.Should the agreement not separately state the amount of materials,we reserve the right to resubmit our price to comply with Texas Sales Tax Rules. 2. Labor,fuel and material prices subject to change with market conditions. 3. If asked to proceed with change order work prior to approval,the price is accepted as submitted. 4. Payment shall be due within 30 days of invoice submittal. If payment is not received within 30 days of invoice submittal,interest shall be charged at the amount of 2%per month overdue. 5. If Mason Construction has a Master Service Agreement with the party receiving this proposal, this proposal assumes that the work will be performed in accordance with those terms. If not, Mason Construction reserves the right to negotiate contract terms and conditions. 6. If there is a prime contract in place for this project,this bid letter serves as a formal request to review the terms and conditions of the prime contract. 7. This proposal shall remain valid for 14 days. After that time Mason Construction reserves the right to revise pricing and/or schedule. Thank you for allowing us the opportunity to submit a proposal for this project. We hope we have presented a concise and straightforward quote and explanation,but if you have any questions,please do not hesitate to call me at(409)842-4455. Sincerely, n-J--- ---V4/: Mason Construction,LLC. BUILDING ON A FOUNDATION OF INTEGRITY - SINCE 1939 10 4111111k 60-MAC CONTRACTORS,LTD Civil Division Solid Since 1966 June 7, 2019 Echo Group Attention: Mr.Jimmy Majors Reference: STORM SEWER& MANHOLR INSTALLATION Industrial Scaffolding Facility Port Arthur, Texas Industrial park Bo-Mac Estimate No. 14047-1 The following information, including all attachments, is considered our separated price offer to perform the specified scope of work for the referenced project. SALES TAXES The prices quoted include applicable sales and use taxes. SCHEDULE Our proposal is based on working five (5)days per week for ten(10)hours per day Monday thru Friday with Saturday being used as makeup day. See attached schedule for additional information. DOCUMENTS USED IN PREPARATION OF PROPOSAL The following list of documents and/or instructions has been used to prepare this proposal: 1. Dwg.C5 Storm Sewer in Red Clouded Area Only 2. Dwg.C7 thru C10 City of Port Arthur Details SCOPE OF WORK Our proposal includes the following: 1. Initiate and maintain Texas 811 One Call during our construction. 2. Saw cut and remove, back to existing joints,:the existing concrete street paving and curb and dispose of offsite. 3. Install one(1)new cast-in-place concrete manhole to tie new 30"RCP into existing 48" RCP. This includes shoring required due to beep excavation as well as lighted barricades installed and maintained during the entire road closure. 4. Install 144 LF of 30"RCP Culvert Pipe and one(1)precast concrete grate top Catch Basin. Beaumont Office Houston Office Lake Charles Office New Orleans Office 1020 Lindbergh Drive 4440 Hwy.225,Ste.160 1 Lakeshore Dr.,Ste.1850 3500 N.Causeway Blvd.,Ste.345 Beaumont,Texas 77707 Deer Park,Texas 77536 Lake Charles,Louisiana 70629 Metairie,Louisiana 70002 Tel:(409)842-2125 I Fax:(409)842-2011 I Website:www.bomaccontractors.com 5. Backfill manhole and portion of culvert beneath the street using 2 Sack Cement Sand. 6. Re-install paving patch and curb to match existing concrete thickness including drilling and dowelling into existing concrete. 7. Perform compaction testing of soils as specified and compression testing of concrete cylinders by a third-party testing laboratory. 8. Perform housekeeping of areas affected by our activities. SUBCONTRACTORS We anticipate using the following subcontractors in the performance of this scope of work. •Tolunay-Wong Engineers for Third Party Testing Lab CLARIFICATIONS 1. Excess spoils generated from excavations will be loaded,hauled and dumped at an approved on-site location. 2. Removal of unidentified underground obstructions,and any associated delays or downtime due to the same,will be considered as extra to this proposal. 3. All permits to be by others. 4. Our pricing is based on using sprayed on membrane curing compounds only. Wet curing or flooding of concrete is not included. 5. Our proposal includes one(1)mobilization/demobilization to the jobsite with the necessary equipment for one (1)continuous operation.Additional mobilization charges, if required, shall be considered extra work and charged as mutually agreed upon. Our proposal is based on continuous work activity without delays beyond our control. 6. Proposal excludes delays caused by others,beyond the control of Bo-Mac,and shall be extra to this proposal. 7. Bo-Mac shall be granted extensions of time for weather delays beyond its control. Weather delay shall consist of time lost due to weather, with respect to accomplishing tasks identified as critical in the construction schedule. A weather delay shall exist where field conditions,remediable by favorable weather,de-mucking or removal of rainwater prevent accomplishment of a critical task. 8. This proposal is subject to revision and/or withdrawal unless accepted as a part of a mutually agreeable contract within thirty(30)days of the above date. 9. Proposal is based on safety supervision performed by our Project Superintendent with supplemental visits by representatives of our Health and Safety Department. If a full - time dedicated safety supervisor is required, it will be extra and can be furnished for a mutually agreed upon price. 10. We have visited the site to verify access for personnel and equipment. Our pricing is based on the site conditions viewed during our site visit including any visible above ground obstructions. Site conditions that differ from this description could have cost impact. 11.No SWPPP work (Silt Fence, Hay Bales, etc.) is shown on the plans or included in our pricing. Page 2 of 3 12. Bo-Mac reserves the right to seek equitable time and compensation for delays (including suspensions) and damages not caused by Bo-Mac or those under its control, including any unknown underground obstructions, and changes to the Work. 13.All references to a schedule and/or sequence shall refer to a mutually agreeable schedule or sequence which Bo-Mac has taken part in the planning of and to which Bo-Mac agrees to be bound. Thank you for the opportunity to submit this proposal. We hope that we have provided a clear and concise proposal. However, should you have any questions please feel free to call. Sincerely, Bo-Mac Contractors,Ltd. 91A1, e„a Gary L. Cobb Senior Project Manager—Civil Division Enclosures Page 3 of 3 CO NO CO UOo .., st. nwv, nmm QonvN of vtO F N a O M 0 N C9 CO O T(D CD N O O 01 F O D)N 0)(") O n N N M O N C71 (A VT fR M VT U9 U9 to (i)OO N V N D)CON W a N to 00 v- CO(0 e- ) R 6 00 6 N to to S O)M C)V'C) N.O UD F tf)n M(O M D)O T- O)04 U5 LU -J (/)fA 69 EA 09 69 69 69 63 O O to O to n UD OD 0 v-N Q)M O to 7 70 O N O O)s Oto ONxOO)OON0) FM W -7 v- UJ Nv- m 0(-4`tt O M to N M O) U U9 U9 V)V)V)U9(A V) ?O to O O to st V' CV Yr O CO.-N a n N 0,-to N to O O 0 0 n O)N O M O] C to to V'VI n F CO O N CO n- 01 M fA U9 U)V)V)V)69 69 QD OD Z(O O m MO N W O) CD N Q) CL O OO U)NN tri CO CO- rn LUto 64 vT 69 69 69 V)U) O M O N N-O_ O) CO V CD x- CO C)v-O V 47 QLO N co M(Oo OO to O N v(D Q)N Yr U9 V)69 69 V3 U9(09 V) u) v000C) U) Ce V t O a Yr M N M O V.- V- § V- L :3 J J J W J co J 0 0 0 0 0 0 0 0 0 0 0•0• 0 C N V • 7 � 0 J LU W CO w�J 0 HFaF � WwwW� ° IF<� >F3 < w <W pW (.)az Z Z 7 w c W F — °2S J F W o p z m w O Z w = wwW�H -J u) a OF- rnaa O= Q F., < �Lc<c.)�F_ Z CD HWCCOZILW 20 o a wn .UU)Wc~i)¢W 00 � FaXV� QfFW Ow<QOQ=J a ¢ O 0- W 2 F FU- < w(Unce2 p UDCL"ww'a0 �. QF MUa?p?aH- ��_C/3 LUz aF w rn(nce< w Fa0 OO z .0 0000000 C F w a o o o o o o o pU m 1-CVC9cton p oW_LUto as EXHIBIT "B" Plumbing Specialties LLC 1570 South Street •Post Office Box 572 Beaumont,Texas 77704-572 (409) 832-7690 •Fax(409) 832-3169 DATE: 7-1-19 ATTENTION:CITY PORT ARTHUR OF : CITY PORT ARTHUR EDC THIS IS PAGE 1 OF 1 . FROM: CLINT HATTON PROPOSAL BID MEMO FOR YOUR INFORMATION JOB REFERANCE: INDUSTRIAL SCAFFOLDING 955 SOUTH BUSINESS PARK DRIVE PORT ARTHUR TX . MATERIAL AND LABOR COST TO INSTALL SEWER MANHOLE AS PER CITY OF PORT ARTHUR . TOTAL COST :$7,400.00