HomeMy WebLinkAboutPR 20915: CHANGE ORDER NO. 1 FOR THE RECLAMATION AND ROAD RESURFACING PROJECT 1
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INTEROFFICE MEMORANDUM
Date: July 24,2019
To: The Honorable Mayor and City Council
Through: Rebecca Underhill, Interim City Manager
From: Alberto Elefano, PE—Director of Public Works
RE: PR 20915—Change Order No. 1 for the Reclamation and Road Resurfacing Project.
Marshall Ave. (ST1P37); 6th Street(ST1P29); 42"d Street(ST1P24); 64th Street(ST1P27);
3rd Ave. (ST1P57)
Introduction:
The intent of this Agenda Item is for the acceptance of Change Order No. 1 for the Reclamation and Road
Resurfacing Project for the following streets: Marshall Avenue(10th Street South to Gulfway Drive North); 6th
Street(Williams Avenue West to Duff Drive East); 42nd Street(9th Avenue West to Wentworth Avenue East);
3rd Avenue (32"d Street South to 36th Street); and 64th Street(Garnett Avenue to West Port Arthur Road East)
for the contract amount of$570,883.50.
Background:
LD Construction of Beaumont, Texas was awarded the Reclamation and Road Resurfacing Project for the
following streets: Marshall Avenue (10th Street South to Gulfway Drive North); 6th Street (Williams Avenue
West to Duff Drive East); 42nd Street (9th Avenue West to Wentworth Avenue East); 3rd Avenue (32nd Street
South to 36th Street); and 64th Street(Garnett Avenue to West Port Arthur Road East) for the contract amount
of $570,883.50. LD Construction of Beaumont, Texas adjusted bid quantities to reflect a decrease in
reclamation,concrete and asphalt.Proposed Change Order No. 1,PR 20915,has been submitted for the removal
of the bid items, decreasing the original contract amount of$570,883.50 by $131,624.17 to the new contract
amount of$424,311.33.
Budget Impact:
Funds are available in the following accounts: Capital Projects — Streets Account No. 307-1601-591.86-00.
The total budget impact will be $424,311.33.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 20915 authorizing the
City Manager to execute Change Order No. 1 with LD Construction of Beaumont, Texas for the
Reclamation and Road Resurfacing Project.
PR No. 20915
07/22/2019 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND LD CONSTRUCTION OF BEAUMONT, TEXAS
FOR THE RECLAMATION AND ROAD RESURFACING PROJECTS FOR
MARSHALL AVENUE (10TH STREET SOUTH TO GULFWAY DRIVE
NORTH); 6TH STREET (WILLIAMS AVE. WEST TO DUFF DRIVE
EAST); 42ND STREET (9TH AVENUE WEST TO WENTWORTH AVENUE
EAST); 3RD AVENUE (32ND STREET SOUTH TO 36TH STREET); AND
64TH STREET (GARNETT AVENUE WEST TO W. PORT ARTHUR ROAD
EAST) DECREASING THE CONTRACT AMOUNT BY $131,624.17 TO
A NEW CONTRACT AMOUNT OF $424,311.33. CAPITAL PROJECTS-
STREETS ACCOUNT NO. 307-1601-591.86-00.
WHEREAS, pursuant to Resolution No. 18-532, the City of Port Arthur City Council
awarded a contract for the Reclamation and Road Resurfacing Project for Marshall Avenue
(10th Street South to Gulfway Drive North); 6th Street (Williams Avenue West to Duff
Drive East); 42nd Street (9th Avenue West to Wentworth Avenue East); 3rd Avenue (32nd
Street South to 36th Street); and 64th Street (Garnett Avenue to West Port Arthur Road
East) to LD Construction, of Beaumont, Texas; and,
WHEREAS, during construction, LD Construction of Beaumont, Texas adjusted
bid quantities to reflect a decrease in reclamation, concrete and asphalt on Marshall
Avenue (10th Street South to Gulfway Drive North); 6th Street (Williams Avenue West to
Duff Drive East); 42nd Street (9th Avenue West to Wentworth Avenue East); 3rd Avenue
(32nd Street South to 36th Street); and 64th Street (Garnett Avenue to West Port Arthur
Road East); and,
PR No. 20915
07/22/2019 mje
Page 2 of 3
WHEREAS, proposed Change Order No. 1 submitted for the removal of said bid
items, decreasing the original contract amount of $570,883.50 by $131,624.17 to the
new contract amount of $424,311.33, attached hereto as Exhibit A; and,
WHEREAS, approval of Change Order No. 1 herein deemed an appropriate action;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 1 is herein approved and the City Manager is authorized
to execute said Change Order No. 1 (attached as Exhibit A) to the contract between the
City of Port Arthur and LD Construction of Beaumont, Texas; and
THAT, Change Order No. 1 will decrease the contract amount by $131,624.17 to
a new contract amount of $424,311.33 and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2019
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
PR No. 20915
07/22/2019 mje
Page 3 of 3
Thurman Bill Bartle
Mayor
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
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Rebecca Underhill
Cityne
Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
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Kandy Daniel 8
Director of Finance
Alberto Elefano, P.E.
Director of Public Works
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Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
CITY OF PORT ARTHUR
Public Works Engineering
DATE: JUNE 20,2019
PROJECT: RECLAMATION AND ROADWAY PROJECTS
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: LD CONSTRUCTION
CHANGE ORDER NO.:01(FINAL)
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Add/Delete Construction Items and/or quantities to the Contract:
Item ItemOriginal Original Final Final
No. Code Description Unit Unit Price Unit Price
Quantity , Amount Quantity Amount
1 MARSHALL AVENUE(10TH ST.-GULFWAY DR.)
500 6001 MOBILIZATION LS 1 5 12,000.00 S 12,000.00 1 S 12,000.00 S 12,000.00
251 003 RECLAMATION,4"-5' SY 8624 S 4.00 $ 34,496.00 5566 S 4.00 S 22,264.00
112 6001 ROAD GRADER WORK(ORD COMP) LF 2606 5 3.00 S 7,818.00 2277 $ 3.00 S 6,831.00
310 6001 PRIME COAT(MULTI OPTION) GAL 1725 S 6.00 5 10,350.00 450 S 6.00 S 2,700.00
341 6042 2 INCH HOT MIX ASPHALT CONCRETE(TYPED) SY 8624 S 10,50 $ 90,552.00 5188 S 10.50 S 54,474.00
465 001 MANHOLE COVER ADJUSTMENT EA 0 S - $ - 0 $ - $ -
465 002 WATER VALVE COVER ADJUSTMENT EA 0 S - S - 0 5 - S -
506 001 INLET PROTECTION(BMPS) EA 19 $ 100.00 S 1,900.00 16 5 100.00 S 1,600.00
502 6001 BARRICADES,SIGNS AND TRAFFIC HANDLING EA 1 $ 2,500,00 S 2,500.00_ 1 S 2,500.00 S 2,500.00
ORIGINAL CONTRACT AMOUNT $ 159,616.00 FINAL CONTRACT AMOUNT S 102,369.00
2 6TH STREET(WILLIAMS AVE..DUFF DR.)
500 6001 MOBILIZATION LS 1 S 4,000.00 S 4,000.00 1 $ 4,000.00 $ 4,000.00
251 003 RECLAMATION,4'-5' SY 2271 S 5.00 S 11,355.00 $13333 S 5.00 S 25,666.65
112 6001 ROAD GRADER WORK(ORD COMP) LF 730 S 4.00 S 2,920.00 2190 S 4.00 S 8,760.00
310 6001 PRIME COAT(MULTI OPTION) GAL 455 S 7.00 S 3,185.00 250 S 7.00 S 1,750.00
341 6042 2 INCH HOT MIX ASPHALT CONCRETE(TYPED) SY 2271 S 12.00 S 27,252.00 1711 S 12.00 S 20,532.00
465 001 MANHOLE COVER ADJUSTMENT EA 0 5 - S - 0 S - S -
465 002 WATER VALVE COVER ADJUSTMENT LA 0 5 - 5 - 0 S - 5 -
506 001 INLET PROTECTION(BMPS) FA 4 $ 100.00 S 400.00 2 S 100.00 $ 200.00
502 6001 BARRICADES,SIGNS AND TRAFFIC HANDLING EA I S 2,500.00 S 2,500.00 1 S 2,500.00 5 2,500.00
ORIGINAL CONTRACT AMOUNT $ 51,612.00 FINAL CONTRACT AMOUNT S 63,408.65
3 42ND STREET(9TH AVE.-WENTWORTH AVE)
500 6001 MOBILIZATION LS 1 S 5,000.00 S 5,000.00 I S 5,000.00 S 5,000.00
251 003 RECLAMATION,4"-5" SY 2975 $ 5.00 S 14,875.00 1840.67 $ 5.00 S 9,203.35
112 6001 ROAD GRADER WORK(ORD COMP) LF 930 S 4.00 S 3,720.00 753 $ 4.00 S 3,012.00
t 310 6001 PRIME COAT(MULTI OPTION) GAL 595 $ 7.00 $ 4,165.00 350 5 7.00 S 2,450.00
341 6042 2 INCH HOT MIX ASPHALT CONCRETE(TYPE D) SY 2975 S 12.00 S 35,700.00 2309.97 S 12.00 S 27,719.64
465 001 MANHOLE COVER ADJUSTMENT EA 2 S 150.00 S 300.00 2 $ 150.00 S 300.00
465 002 WATER VALVE COVER ADJUSTMENT EA 0 $ - S - 0 $ - S -
506 001 INLET PROTECTION(BMPS) EA 3 S 100.00 5 300.00 5 $ 100.00 $ 500.00
502 6001 BARRICADES,SIGNS AND TRAFFIC HANDLING EA I S 2,500.00 S 2,500.00 1 $ 2,500.00 S 2,500.00
/ORIGINAL CONTRACT AMOUNT S 51,612.00 FINAL CONTRACT AMOUNT S 50,684.99
4 3RD AVENUE(32ND ST.-36TH ST.)
500 6001 MOBILIZATION LS I 5 7,000.00 S 7,000.00 I 5 7,000.00 5 7,000.00
251 003 RECLAMATION,4"-5' SY 4305 $ 5.00 $ 21,525.00 3087.33 $ 5.00 5 15,436.65
112 6001 ROAD GRADER WORK(ORD COMP) LF 1289 $ 4.00 $ 5,156.00 1263 S 4.00 $ 5,052.00
310 6001 PRIME COAT(MULTI OPTION) GAL 861 5 7.00 S 6,027.00 350 S 7.00 5 2,450.00
341 6042 2 INCH HOT MIX ASPHALT CONCRETE(TYPE D) SY 4305 $ 12.00 $ 51,660.00 2881.08 S 12.00 S 34 572.96
465 001 MANHOLE COVER ADJUSTMENT EA 2 S 150.00 S 300.00 2 $ 150.00 5 300.00
465 002 WATER VALVE COVER ADJUSTMENT EA 0 S - 5 - 0 $ - S
506 001 INLET PROTECTION(BMPS) EA 3 $ 100.00 S 300.00 2 5 100.00 S 200.00
502 6001 BARRICADES,SIGNS AND TRAFFIC HANDLING EA 1 S 2,500.00 5 2,500.00 1 S 2,500.00 $ 2,500.00ORIGINAL CONTRACT AMOUNT S 94,468.00 FINAL CONTRACT AMOUNT S 67,511.61
5 64TH STREET(GARNETT AVE.-WEST PORT ARTHUR RD.)
500 6001 MOBILIZATION LS I S 15,000.00 $ 15,000.00 1 S 15,000.00 S 15,000.00
251 003 RECLAMATION,4'-5" SY 10971 S 4.00 5 43,884.00 7557.77 5 4.00 S 30,231.08
112 6001 ROAD GRADER WORK(ORD COMP) LF 3401 S 3.00 S 10,203.00 3401 S 3.00 $ 10,203.00
310 6001 PRIME COAT(MULTI OPTION) GAL 2195 5 6.00 5 13,170.00 1100 S 6.00 S 6,600.00
341 6042 2 INCH HOT MIX ASPHALT CONCRETE(TYPED) SY 10971 5 10.50 S 115,195.50 7436 $ 10.50 $ 78,078,00
465 001 MANHOLE COVER ADJUSTMENT EA I S 150.00 S 150.00 0 S 150.00 $
465 002 WATER VALVE COVER ADJUSTMENT EA 4 $ 150.00 $ 600.00 0 $ 150.00 S -
506 001 INLET PROTECTION(BMPS) EA 4 $ 100.00 $ 400.00 2 S 100.00 S 200.00
502 6001 BARRICADES,SIGNS AND TRAFFIC HANDLING EA I S 25.00 $ 25.00 1 $ 25.00 S 25.00
ORIGINAL CONTRACT AMOUNT S 198,627.50 FINAL CONTRACT AMOUNT S 140,337.08
ORIGINAL TOTAL AMOUNT I 5 555,935,50 1 FINAL TOTAL AMOUNT I S 424,311.33 I
AMOUNT OF CHANGE ORDER DEDUCTED: $ (131,624.17)
ORIGINAL CONTRACT AMOUNT: 5 555,935.50
NET FROM PREVIOUS CHANCE ORDERS: S 555,935.50
TOTAL AMOUNT OF THIS CHANGE ORDER: S (131,624.17)
PERCENT OF THIS CHANGE ORDER: -23.68
TOTAL PERCENT CHANGE ORDER TO DATE: -23.68
FINAL TOTAL AMOUNT: S 424,311.33
NO CALENDAR DAYS HAVE BEEN ADDED IN THE CONTRACT BVl'HIS FINAL CHANGE ORD
1
ACCEPTED BY: PREPARED BY: VlldrifOg4
�( Keith/ Gunn,LD Construction ' 'arael Miranda,P ject Man:
APPROVED BY:Az(/' ) ' APPROVED BY:
(((JJJIIIIDeWayynneJDavi{,,P.E. "Ass✓t✓✓✓ City Engineer Clifton Williams,CPPB,Purchasing Manager
Alberto Elereno,P.E.,Public Works Director