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Home My WebLink AboutPR 20952: PURCHASE OF BOOM MOWER FROM ALAMO INDUSTRIAL Ciry of or! rfhu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 23, 2019 To: The Honorable Mayor and City Council Through: Rebecca Underhill, Interim City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R.No. 20952-Purchase of a Boom Mower with Under Guard Rail Mower Attachment from Alamo Industrial Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 20952 authorizing the purchase of a boom mower with under guard rail mower attachment to help with mowing areas for the Parks and Recreation Department from Alamo Industrial of Seguin, Texas in the amount of$263,303.90. Background: The Parks and Recreation Department is responsible for mowing various city properties,parks and right-of-ways. The department currently has two boom mowers that were damaged during Hurricane Harvey. The mowers were repaired but there are still maintenance issues with them. Purchasing this boom mower will allow the department to continue to maintain the mowing areas in a shorter amount of time which would increase productivity. Budget Impact: Funds are available in the following account: 001.1207.531.92.00. Recommendation: It is recommended that the City Council approve P.R. No. 20952 authorizing the purchase of a boom mower with under guard rail mower attachment to help with mowing areas for the Parks and Recreation Department from Alamo Industrial of Seguin, Texas in the amount of $263,303.90. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No.20952 7/9/2019 DG RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A BOOM MOWER WITH UNDER GUARD RAIL MOWER ATTACHMENT FROM ALAMO INDUSTRIAL OF SEGUIN, TEXAS, FOR THE PARKS AND RECREATION DEPARTMENT THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING CONTRACT NUMBER 529-17, IN THE AMOUNT OF $263,303.90; FUNDING AVAILABLE ACCOUNT NUMBER 001.1207.531.92.00 WHEREAS, the Parks and Recreation Department is responsible for mowing various city properties,parks and right-of-ways; and, WHEREAS,the Parks and Recreation Department needs equipment to help with mowing areas of the city in a shorter amount of time which will increase productivity; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341,the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Buyboard Cooperative Purchasing Program; and, WHEREAS, Alamo Industrial of Seguin, Texas is part of the Buyboard cooperative purchasing program under Contract Number 529-17 and submitted a quote for a boom mower with under guard rail attachment in the amount of$263,303.90 and a copy of the quote is attached hereto as Exhibit"A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council deems it is in the best interest of the City to authorize the purchase of a boom mower with under guard rail attachment from Alamo Industrial of Seguin, Texas through Buyboard Contract Number 529-17, in the amount of $263,303.90. A copy of the quote is attached as Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P. R.No. 20952 7/9/2019 DG READ, ADOPTED AND APPROVED THIS day of , A.D., 2019, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) Councilmembers: NOES: Thurman "Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 4, 04bC4J6& Va izeno sq. City Attorney APPROVED FOR ADMINISTRATION: Rebecca Underhill Interim City Manager Chandra Alpough Director of Parks and Recreation P. R. No. 20952 7/9/2019 DG APPROVED AS TO AVAILABILITY OF FUNDS: 4 6-) ,11) Kandy Daniel 6 Interim Director of Finance LA,it, Clifton illiams, CPPB Purchasing Manager P.R. No.20952 7/9/2019 DG EXHIBIT A A ,,,, INR SHARPER" AIAMO Guwr cm rn. rI Quote ❑ Sale . ,.."...,.,. Mantis Sales Order&Quote Form Date: 7/23/2019 O Terms Code= Cooperative Contract-X83-BUYBOARD-2019-NET 30 DAYS f Q l hL'u,.r# o S,1 9 .' 7 w Ship To BEAUMONT TRACTOR COMPANY INC(MANTIS)-33242315-4430 COLLEGE ST-BEAUMONT,TX Bill To *Account Needs Review/Not Listed(Governmental) QQuoted by Blake 1 Tractor Model and Year Mantis Delivery ARO Unknown ETA H PO# Tractor Source Alamo Tractor Type Cab 4WD __I— Delivery State TX Front Tire Size ,%- Rear Tire Size -'r.' p Freight Freight Add to Invoice Added Billing Amount= 2 Delayed Invoice= Yes Dealer Mounting Charges Amount= D < Loading Dock= Dealer/State Commission% Yes %Amount= 10% co End User? Handling Base Unit= Mantis 4142-No Hitches or PTO O Tire Options= 500/50-22.5 BMR 16 PLY High Flotation Tires I— Base Options= Front Zuldberg Category l!Three-Point Hitch Q Base Options= Rear Tow Hitch Frame&Drawbar Tool Options= RF30 Boom Mower w/Manual Quick Hitch V) 22'Boom Opt= 30'Boom Opt= 60"Rotary,LT,Piston,Blade Bar,Non-Swivel,30'Boom WAM Options= Wassau Opt= UGR Options= laJ Customer Notes= VI J o Contract Pricing Listed 15% Z Qty of units being ordered I 1 Discount 1,2,3% Qty Item# Description List Cost Net Cost Total al 1 PM4142 Mantis 4142:No Hitches or PTO $ 175,784.00 $ 149,416.40 $ 149,416.40 a 1 32119003 500/50-22.5 8RT 16 PLY High Flotation Tires Included $ - X `^ 1 32119039 Front 2uidbergCategory IIThree-Point Hitch $ 3,232.00 $ 2,747.20 $ 2,747.20 ID v 1 32119041 Rear Tow Hitch Frame&Drawbar $ 923.00 $ 784.55 $ 784.55 Z }, 1 04147000 RF30 Boom Mower w/Manual Quick Hitch $ 68,790.00 $ 58,471.50 $ 58,471.50 c O 1. 4149000 Under Guard Rail Mower(RH Cut) $ 41,667.00 $ 35,416.95 $ 35,416.95 O Ll u 1 32115016 60"tRotary.LT,Piston,Blade Bar,Non-Swivel,30'Boom $ 17,778.00 $ 15,111.30 $ 15,111.30 Q * 1 00888190 Freight Add to Invoice $ 1,356.00 1 Commission Dealer/State Commission Attn:Anna $ 26,330.39 0 I- 7- co . Total= $ 263,303.90 1)The acceptance of this form is not firm until credit is approved and purchase order is accepted by Alamo Industrial in Seguin Texas 2)No purchase order will be accepted for a machine with less than full standard or optional safety equipment. 3)Approximate shipping and/or delivery dates can be confirmed only by Alamo Industrial in Seguin Texas and delivery is sometimes subject to change due to conditions beyond the control of Alamo Industrial Note: 1)This sales order and quote form is subject to the Terms and Condition contained on page 3 of the form. If you did not receive page 3 containing the Terms and Conditions,please contact seller so that we may send them to you. 2)This sales order and quote form expressly limits acceptance to the terms of this offer and seller hereby objects to any different or additional terms contained in any response to this sales order&quote form by the buyer,including the buyers purchase order, Dealer Signature: Dote: Sales Order Configurator 7/16/2019 brizAmini,E9MAIMA Information Page PAGES ON THIS FORM MUST BE SIGNED,DATED AND SUBMITTED FOR EACH ORDER OR QUOTE Bill To Information Name: City of Port Arthur Address: 444 4th street City: Port Arthur State: TX Zip: 77641 Contact Name: Clifton Williams Contact Number: 409-983-8162 Contact Email: clifton.williams@portarthurtx.gov Ship To Information Name: BEAUMONT TRACTOR COMPANY INC(MANTIS) Address: 4430 COLLEGE ST City: BEAUMONT State: TX Zip: 77707-3908 Contact Name: Kyle Lee Contact Number: 409-790-5348 Contact Email: kyle@beaumonttractor.com End-user Information Agency: City of Port Arthur Address: 444 4th street City: Port Arthur State: TX Zip: 77641 Contact Number: 409-983-8162 Contact Email: clifton.williams@portarthurtx.gov Confirmation Emails Dealer E-Mails for Order Confirmations Dealer E-Mails for Advance Shipment Notices(If Different than above) Dealer E-Mails for Invoices(If Different than above) Additional Dealer E-Mails for Invoices(If Different than above) Dealer E-Mails for Warranty Registrations(If Different than above) Request for TMOST(Tractor Mower Operator Safety Training)? Dealer Signature: Date: Sales Order Configurator 7/16/2019 mimpur ALWO GUH,r(T%I 1N Terms & Conditions This form must be signed unless submitting a signed PO from any Governmental Entity ALTERATION OF TERMS AND CONDITIONS NOT PERMITTED.This Sales Order and Quote Form("Quote")constitutes an offer by Alamo Industrial ("Seller")to the buying party named on page 1 of this Quote("Buyer")for the sale of products set forth in the Quote.The offer made in this Quote by Seller is subject to the terms and conditions set forth below. Buyer may accept this offer by providing Seller with an official purchase order or other written confirmation citing the quotation number on page 1.Seller's acceptance of Buyer's order,and Seller's offer,is expressly conditioned on Buyer's agreement to these Terms and Conditions.Seller objects to and rejects any conflicting or additional terms and conditions proposed by Buyer in any form whatsoever.Seller expressly rejects any provisions that dictate that Buyer's terms control or any additional or different provisions in Buyer's electronic business portal. Buyer's acceptance of items described in the accompanying Quote sold hereunder will manifest Buyer's consent to these Terms and Conditions.If Buyer requests shipment based on telephone or purchase order,Buyer does so with the understanding that these Terms and Conditions apply.No variation,addition,termination,or waiver of any term or condition will be binding on Seller unless in writing and signed by Seller's duly authorized representative.Seller's failure to object to any provision or terms from Buyer will not be a waiver or amendment of any of the provisions of these Terms and Conditions. ACCEPTANCE. ACCEPTANCE OF THIS QUOTE MEANS THAT BUYER HAS FULLY ACCEPTED AND UNDERSTANDS THE TERMS&CONDITIONS SET FORTH IN THIS QUOTE. ANY DIFFERENT OR ADDITIONALTERMS FROM THOSE SET FORTH IN THIS QUOTE SHALL BE VOID.This Quote automatically expires ninety(90) calendar days from the date issued unless sooner terminated by notice. DELIVERY.Unless otherwise agreed to in writing,delivery of equipment shall be made F.O.B.place of shipment and delivery of equipment to a carrier at any of Seller's plants or such other shipping points as Seller may designate shall constitute delivery to Buyer;and regardless of freight payment,title and all risk of loss or damages in transit shall pass to Buyer at that time. Great care is taken in packing the Seller's equipment.Seller cannot be held responsible for breakage after having received"in good order"receipts from the transportation company. All claims for loss and damage must be made by Buyer to the carrier. Claims for shortages or other errors must be made in writing to Seller within 30 days after receipt of shipment,and failure to give such notice shall constitute unqualified acceptance and a waiver of all such claims by Buyer. Method and route of shipment will be at the discretion of Seller unless Buyer shall specify otherwise,and any additional expenses of the method or route of shipment specified by Buyer shall be borne by Buyer. Seller reserves the right to make delivery in installments,unless otherwise expressly stipulated in the contract for sale and all such installments,when separately invoiced, shall be paid for when due per invoice without regard to subsequent deliveries. Delay in delivery of any installment shall not relieve Buyer of its obligations to accept remaining deliveries. Seller shall not be liable for any damage as a result of any delay due to any cause beyond the Seller's reasonable control, including without limitation,an act of God;act of Buyer,embargo or other governmental act,regulation or request;fire;accident;strike;slow down;war; riot;delay in transportation;or inability to obtain necessary labor,materials or manufacturing facilities. In the event of any such delay,the date of delivery shall be extended for a period equal to the time lost by reason of the delay. TAXES AND OTHER CHARGES.Any manufacturer's tax,retailer's occupation tax,use tax,sales tax,excise tax,duty,custom,inspection or testing fee,or other tax,fee or charge of any nature whatsoever,imposed by any governmental authority,on or measured by any transaction between the Seller and Buyer,shall be paid by Buyer in addition to the prices quoted or invoiced. In the event Seller shall be required to pay any such tax,fee or charge,Buyer shall reimburse Seller therefore,or,in lieu of such payment,Buyer shall provide Seller at the time the order is submitted,with an exemption certificate of other document acceptable to the authority imposing the same. WARRANTIES.Seller warrants for one year from the purchase date to the original non-commercial,governmental,or municipal purchaser and warrants for six months to the original commercial or industrial purchaser that the goods purchased are free from defects in material or workmanship.Seller will replace for Buyer any part or parts found,upon examination at one of its factories,to be defective under normal use and service due to defects in material or workmanship.This limited warranty does not apply to any part of the goods which has been subjected to improper or abnormal use,negligence, alteration,modification,or accident,damaged due to lack of maintenance or use of wrong fuel,oil,or lubricants,or which has served its normal life.This limited warranty does not apply to any part of any internal combustion engine or expendable items such as blades,shields,or guards except as specifically found in your Operator's Manual. Except as provided herein,no employee,agent,Dealer,or other person is authorized to give any warranties of any nature on behalf of Seller. If after examining the goods and/or parts in question,Seller finds them to be defective under normal use and service due to defects in material or workmanship,Seller will: (a)repair or replace the defective goods or part(s)or(b)reimburse Buyer for the cost of the part(s)and reasonable labor charges(as determined by Seller)if Buyer paid for the repair and/or replacement prior to the final determination of applicability of the warranty by Seller.The choice of remedy shall belong to Seller. Buyer is responsible for any labor charges exceeding a reasonable amount as determined by Seller and for returning the goods to Seller,whether or not the claim is approved. Buyer is responsible for the transportation cost for the goods or part(s)to the designated factory. LIMITATION OF LIABILITY.SELLER DISCLAIMS ANY EXPRESS(EXCEPT AS SET FORTH HEREIN)AND IMPLIED WARRANTIES WITH RESPECT TO THE GOODS INCLUDING,BUT NOT LIMITED TO,MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.SELLER MAKES NO WARRANTY AS TO THE DESIGN, CAPABILITY,CAPACITY,OR SUITABILITY FOR USE OF THE GOODS.EXCEPT AS PROVIDED HEREIN,SELLER SHALL HAVE NO LIABILITY OR RESPONSIBILITY TO BUYER ANY OTHER PERSON OR ENTITY WITH RESPECT TO ANY LIABILITY,LOSS,OR DAMAGE CAUSED OR ALLEGED TO BE CAUSED DIRECTLY OR IN DIRECTLY BY THE GOODS INCLUDING,BUT NOT LIMITED TO,ANY INDIRECT,SPECIAL,CONSEQUENTIAL,OR INCIDENTAL DAMAGES RESULTING FROM THE USE OR OPERATION OF THE GOODS OR ANY BREACH OF THIS WARRANTY. NOT WITHSTANDING THE ABOVE LIMITATIONS AND WARRANTIES,SELLER'S LIABILITY HEREUNDER FOR DAMAGES INCURRED BY BUYER OR OTHERS SHALL NOT EXCEED THE PRICE OF THE GOODS.NO ACTION ARISING OUT OF ANY CLAIMED BREACH OF THIS WARRANTY OR TRANSACTIONS UNDER THIS WARRANTY MAY BE BROUGHT MORE THAN TWO(2)YEARS AFTER THE CAUSE OF ACTION HAS OCCURRED. ASSIGNMENT. Neither party may assign or transfer this Quote or any interest therein without the written consent of the other party,except that Seller may assign this Quote and its interest therein to any affiliated corporation,or to any corporation succeeding to Seller's business without the consent of Buyer. LAW. This Quote shall be construed according to the laws of the State of Texas,exclusive of conflicts of laws principles.Venue shall be in Guadalupe County,Texas. Dealer Signature: Date: Sales Order Configurator 7/16/2019