HomeMy WebLinkAboutPR 20960: THE ANNUAL INSPECTION AND REPAIR TO FIRE DEPARTMENT BUNKER GEAR City of
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Texas
INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: July 16, 2019
To: Rebecca Underhill, Interim City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 20960
Nature of the Request:
The intent of this Agenda Item is to seek the City Council's authorization to increase Purchase
Order Number 217164 for PPE Care of Spring, Texas, for the annual inspection and repair to the
Fire Department's bunker gear from $19,610. to $37,500.
Staff Analysis Considerations:
The City Manager approved Purchase Order 217164 in an amount estimated to be $19,610 for
the annual inspection, cleaning and repairs to the Fire Department's bunker gear. The Texas
Commission on Fire Protection mandates that all bunker gear be cleaned and inspected annually.
102 sets of bunker gear were sent off for cleaning and inspections in three batches while the
respective shifts were on their days off. The gear had to be cleaned, inspected, and repaired for
when Firefighters returned to work. Only gear that would not pass inspection was subject to
repair. The amount of the repairs was more than anticipated by the Fire Department and
previously approved by the City Manager. The Fire Department does not keep a large stock of
loaner gear for employee use when their gear is out of service.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This has an annual budgetary impact of$37,500, which is available in Fire Department Uniforms
and Bunkers Account No. 001-1121-522.26-00.
"Remember we are here to serve the Citizens of Port Arthur"
P.O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R. No. 20960
ldr 7/16/19
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO INCREASE
BLANKET PURCHASE ORDER NUMBER 217164 TO AN AMOUNT NOT
TO EXCEED $37 , 500 FOR THE ANNUAL INSPECTION AND REPAIR
TO FIRE DEPARTMENT BUNKER GEAR DUE TO THE INCREASE IN
THE NUMBER OF REPAIRS NOT ANTICIPATED IN THE UNIT
COST; FUNDING AVAILABLE IN FIRE DEPARTMENT UNIFORMS &
BUNKERS ACCOUNT NO. 001-1121-522 .26-00 .
WHEREAS, the Port Arthur Fire Department is mandated by the
Texas Commission on Fire Protection to complete annual cleaning
and inspection of bunker gear; and
WHEREAS, according to established purchasing policies and
procedures quotes were requested; and
WHEREAS, PPE Care of Spring, Texas, was the lowest bidder
for cleaning, inspections and repairs estimated to be under
$25 , 000 and was approved by the City Manager; and
WHEREAS, the bunker gear needed more repairs than estimated
by the Fire Department, which was bid at a unit cost; and
WHEREAS, repairs were only made to gear that would not pass
inspection without the repair and the cost for repairs were more
than anticipated; and
WHEREAS, the initial estimate for inspection, cleaning and
repairs was $19, 610, the actual cost to date is $35, 169 with
four sets remaining to be inspected.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
City Manager to increase Blanket Purchase Order No. 217164 to
$37, 500, for cleaning, inspections and repairs to the Fire
Department' s bunker gear, due to the increase in the number of
repairs not anticipated in the unit cost .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
P.R. No. 20960
Idr 7/16/19
READ, ADOPTED AND APPROVED on this day of
2019, at a Regular Meeting of the City Council of the City of Port
Arthur, Texas, by the following vote: AYES
Mayor:
Councilmember:
NOES:
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
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C. y A �•rney
APPROVED FOR ADMINISTRATION:
Rebecca Underhill
Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
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Kandy Daniel Clifton Williams, CPPB
Interim Finance Director Purchasing Manager